Minutes of a Committee of the Whole Meeting - February 12, 2013

MINUTES OF A COMMITTEE OF THE WHOLE MEETING

HELD ON TUESDAY, FEBRUARY 12, 2013

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Beauchamp, Director of Finance J. Rosenberg, Director of Engineering D. Becelaere, Superintendent of Engineering G. Faykes, Building Official Inspector K. Violot, RCMP E. Bolster, Deputy Municipal Clerk 6 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Hill called the meeting to order at 3:30 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the agenda be amended to include 12.2.3(a); and that item 10(b) be moved to item 4(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held January 8, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the minutes of the Committee of the Whole meeting held January 8, 2013 be adopted. CARRIED

b) Minutes of the Special Committee of the Whole Budget meeting held January 21, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the minutes of the Special Committee of the Whole Budget meeting held January 21, 2013 be adopted. CARRIED

c) Minutes of the Special Committee of the Whole Budget meeting held February 4, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the minutes of the Special Committee of the Whole Budget meeting held February 4, 2013 be adopted. CARRIED

d) Minutes of the Special Committee of the Whole Budget meeting held February 6, 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT the minutes of the Special Committee of the Whole Budget meeting held February 6, 2013 be adopted. CARRIED

4. PETITIONS & DELEGATIONS

a) B. Roberts, Executive Director, Cowichan Energy Alternatives Society, Re: Climate Action Charter Commitments

Spoke to the Committee regarding the community carbon marketplace, specifically:

• core motivations;
• projects worked on;
• greenhouse gas reductions;
• current carbon trading model in BC; and
• an alternative model that seeks to grow the local low carbon economy.

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report

6.1.2 Business Arising from Previous Minutes

6.1.3 Reports

Staff Reports

a) Island Highway at Admirals Road Intersection Safety Analysis

1. Report dated February 4, 2013 from the Superintendent of Engineering

The Superintendent of Engineering gave a review of the report to the Committee.

The Committee, staff, A. Wong (ICBC), Con. C. Dovell (Westshore RCMP), and K. Coleman (Opus Consultants) discussed:

• impact on traffic if implementing with the replacement of Craigflower Bridge;
• traffic flow;
• funding availability;
• phasing of the project;
• alternative traffic solutions;
• traffic enforcement; and
• collision statistics.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

COW-08-13 THAT the Committee recommend to Council the endorsement of the recommendations in the report entitled “Island Highway at Admirals Road Intersection Safety Analysis” dated February 4, 2013, and directs staff to work with West Shore RCMP and ICBC for input regarding certain operational and safety improvements;

AND FURTHER THAT the Committee recommends to Council that the safety improvements outlined in this report be implemented in conjunction with the Craigflower Bridge Replacement Project and therefore be considered for inclusion in the 2013 budget deliberations, providing the tender submission prices for the bridge will allow Gas Tax funding to be reallocated to provide for the same net funding result. CARRIED

b) Monthly Building and Subdivision Report for the month of January 2013

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the monthly Building and Subdivision Report for the month of January 2013 be received for information. CARRIED

c) Monthly Bylaw Enforcement Report for the month of January 2013

The Committee requested incident categories from the previous year to be included in the report.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the monthly Bylaw Enforcement Report for the month of January 2013 be received for information. CARRIED

d) Monthly RCMP Report for the month of January 2013

Insp. Violot and the Committee discussed crime within Greater Victoria, specifically:

• theft from vehicles;
• implementing a crime reduction strategy;
• prolific offenders;
• Integrated Road Safety Unit; and
• budget increases.

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the monthly RCMP report for the month of January 2013 be received. CARRIED

6.1.4 New Business

a) Secondary Suites – Direction Re: Report Content

The Committee requested that the upcoming secondary suite report include:

• a synopsis of View Royal’s experience with secondary suites vis a vis bylaw enforcement;
• enforcement tools used in other municipalities;
• opportunities for a more aggressive enforcement approach in View Royal; and
• possible implementation of a new bylaw definition for what constitutes a secondary suite.

6.2 FINANCE & ADMINISTRATION – Councillor Rogers, Acting Chair

6.2.1 Chair’s Report

6.2.2 Business Arising from Previous Minutes

6.2.3 Reports

STAFF REPORTS

a) Policy Manual Review

1. Report dated January 25, 2013 from the Corporate Services Clerk

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-09-13 THAT the Committee recommends to Council that the following policies be removed from the Policy Manual:

• Policy No. A-100.35 Organization Chart 2002
• Policy No. A-100.36 Organizational Chart
• Policy No. C-300.22 Appointment of Officers, Standing Committees, Commissions, Bankers, Solicitors, etc.
• Policy No. C-300.29 Economic Development Confidentiality & Communication
• Policy No. C-300.30 Advertising Public Information meetings
• Policy No. C-300.33 Economic Development Standing Committee Terms of Reference CARRIED

OTHER REPORTS

6.2.4 New Business

a) Minutes of the View Royal Business Meeting held on April 11, 2012

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-10-13 THAT the minutes of the View Royal Business meeting held April 11, 2012 be received;

AND THAT the Committee recommend to Council that the comments from the View Royal Business meeting held April 11, 2012 be included in future economic development work when initiated. CARRIED

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT this meeting recess at 5:37 p.m. CARRIED

EVENING BREAK

9. CALL TO RECONVENE

Mayor Hill called the meeting to order at 7:00 p.m.

PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering E. Bolster, Deputy Municipal Clerk 7 members of the public 0 members of the press

10. PETITIONS & DELEGATIONS

a) B. Mason, President, Longbow Properties, Re: Development Plans for Esquimalt Nation and the E&N Rail Trail

Councillor Mattson introduced B. Mason and E. Lefleufy who discussed the Esquimalt Nation’s commercial lands development initiative, specifically:

• the creation of a shopping mall and marina as well as leasing of the Fibremax site as an annex to the Esquimalt Graving Dock facility and for light industrial fabrication and warehousing;
• site access to and through the Esquimalt Nation lands, including Esquimalt Nation’s anticipated request of View Royal to provide Hallowell Road access to those lands;
• community benefits;
• type of businesses that would be located within the business park;
• design guidelines; and
• potential traffic impacts.

The Committee and B. Mason discussed:

• investors;
• prohibition of certain uses on the land;
• the requirement for public consultation;
• routing of the E & N Rail Trail;
• traffic volumes; and
• building height.

b) B. Roberts, Executive Director, Cowichan Energy Alternatives Society, Re: Climate Action Charter Commitments – moved to item 4(a)

11. PUBLIC PARTICIPATION PERIOD

a) L. Pakos, 336 Glenairlie Drive, inquired as to the outcome of the secondary suites item discussed in item 6.1.4 (a). She expressed a preference for the Town to utilize a soft enforcement approach, offering non-compliant property owners to come in to Town Hall to learn how to become compliant.

12. BUSINESS ITEMS

12.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair

12.1.1 Chair’s Report

12.1.2 Business Arising from Previous Minutes

12.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS

12.1.4 New Business

12.1.5 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

12.2.1 Chair’s Report

12.2.2 Business Arising from Previous Minutes

12.2.3 Reports

STAFF REPORTS

a) Land Use Bylaw Project Update

1. Report dated February 7, 2013 from the Director of Development Services

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the report dated February 7, 2013 from the Director of Development Services titled “Land Use Bylaw Project Update” be received for information. CARRIED

COMMITTEE REPORTS

6.4.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair

12.3.1 Chair’s Report

12.3.2 Business Arising from Previous Minutes

12.3.3 Reports

STAFF REPORTS

a) Projects Final Update – 2012 Capital

1. Report dated February 7, 2013 from the Director of Engineering

The Committee and staff discussed the opening of Welland Legacy Park and access to the Galloping Goose Regional Trail from the Park. The Director of Engineering suggested that there be a site visit with Councillors and staff.

The Committee and staff also discussed access and parking vis a vis parkland in the Nursery Hill area.

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT the report dated February 7, 2013 from the Director of Engineering titled “Project Final Update – 2012 Capital” be received. CARRIED

COMMITTEE REPORTS

12.3.4 New Business

13. CORRESPONDENCE

a) Letter dated January 25, 2013 from S. Haines, Bessborough Avenue, Re: Town of View Royal’s Wildlife Management

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the letter dated January 25, 2013 from S. Haines, Bessborough Avenue, Re: Town of View Royal’s wildlife management be received. CARRIED

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

MOVED BY: Councillor Mattson SECONDED: Councillor Screech

THAT this meeting terminate. Time: 8:17 p.m. CARRIED