Grant Application Form - Strawberry Vale and District Community Club Hall Step Refinishing
Grant application for refinishing the deteriorating front concrete steps of the Strawberry Vale Community Hall.
Grant Application Form
Basic Information
For what type of grant are you applying?
Category: [ ] Establishment [ ] Operational [X] Special Project
Project / Program Name & Description: Refinishing the front steps of the Strawberry Vale Community Hall. The current concrete stairs are over 60 years old and deteriorating. This project will involve preparing the existing surface and adding a new top coat of cement. The handrails will need to be removed and replaced.
Grant amount applied for? $ 3,750.00 % of project budget 50 % Date the project, activity, event or program will occur: In the spring, when the risk of frost has passed.
Has your organization ever received grant funding from the Town? No
- If yes, in what year(s) & attach copies of printed material which acknowledged the financial support of the Town.
Has your organization received a permissive tax exemption from the Town? No
- If yes, in what year(s)?
Does your organization issue grants to other organizations? No
- If yes, you must demonstrate that any funding provided by the Town will not be used to fund grants to other organizations.
Attachments Required [X] Resolution of Board of Directors to request a Grant in Aid from the Town of View Royal. [X] Prior years financial statements of the organization.
About Your Organization
Legal Name of Organization: Strawberry Vale and District Community Club Association Mailing Address: 11 High Street, Victoria, B.C. V8Z 5C8 Operating at: 11 High Street, Victoria, B.C. Ph: 250-479-8031 Fax: Email: svadcc@gmail.com Contact: David Trudel Title: Vice President Society Registration Number: 3355 Year Registered: 1948 Charity Registration Number: Year Registered: Year Founded: 1948 Fiscal year end: 15 / Feb. (day) (month)
List any other geographic areas in which your organization operates:
Your Organization’s Personnel
1) Organization Executive and Staff:
- President: Joyce Calland (Telephone: 250-479-6341)
- Treasurer: Leslie Freeman (Telephone: 250-479-2276)
Board Members:
- David Trudel
- Brian Tetlow
- Larry Freeman
- Dave Quaife
- Karen Hogg
- Karrie Rant
- Mary-Ann Fokema
2) List the staff or volunteer positions involved in carrying out the project:
| Name and Position | Paid | Volunteer |
|---|---|---|
| David Trudel, 2nd Vice President | X | |
Your Organization’s Objectives and Services
1) Describe your organization’s mission statement and how your services meet them: The Club operates the Strawberry Vale Community Hall, providing a valuable community resource for activities for indoor sports such as badminton, service club meetings, weekly bingo, and as a rental space for weddings, parties, and other gatherings. The hall is used as the location for the Town of View Royal’s Volunteer Recognition Dinner.
Your Proposed Program Budget
1) Please list all expenses and sources of project revenue, including "in-kind" contributions from your (or any other) organization.
| A. Income | Last Fiscal Year (If program was in existence) | This Fiscal Year (Proposed program budget) |
|---|---|---|
| Town of View Royal | $3,750 | |
| Fees or Membership Dues | ||
| Government Revenue (specify) | ||
| Interest income | ||
| Bingo revenues | ||
| Direct access revenues | ||
| Fundraising projects | ||
| Other Revenue (specify) | ||
| Contingency Reserves | $3,750 | |
| TOTAL INCOME |
| B. Expenses | ||
|---|---|---|
| Administration | ||
| Wages/Honouraria/Benefits | ||
| Supplies and Equipment | ||
| Major Capital Costs | ||
| Mortgage/Rent/Utilities | ||
| Fees (licensing, etc.) | ||
| Insurance | ||
| Advertising/Printing/etc. | ||
| Other (specify) | ||
| TOTAL EXPENSES | $7,500 |
Details of Your Organization’s Grant Request
1) Nature and goals of the project: Refinishing the front steps of the Strawberry Vale Community Hall. The current concrete stairs are over 60 years old and deteriorating. This project will involve preparing the existing surface and adding a new topcoat of cement. The handrails will need to be removed and replaced.
2) Summary of direct and indirect benefits to the Town of View Royal taxpayers: The Strawberry Vale Community Hall has been a valuable community resource for over 100 years, providing a location for a wide variety of social activities. The front steps are deteriorating and need to be renewed in order to remain safe. The community hall is a space that continues to be central to View Royal’s identity.
Conditions of Funding
- The applicant must acknowledge the support of the Town in all printed and publicity material related to the project;
- Funds must be used for the purpose for which they were requested. Any funds not used for the requested purposes must be returned to the Town.
- Funds will be released as follows: a. Grants in aid provided for annual programs will be released at 100% at time of approval by Council; b. Grants in aid provided for special projects will be released at 50% at time of approval by Council and 50% after receipt of the final report; c. Conditional grants in aid will be paid 100% upon satisfactory proof that the conditions, as set by Council, are completed.
- Organizations receiving grants from the Town shall provide an accounting of the event or purpose for which the grant was approved as follows: a. Where the grant in aid was for a specific project the applicant must submit a final report within 45 days after the project. b. Where the grant in aid was in support of an annual program, the applicant must submit a final report within 60 days of the end of the organizations fiscal year.
- An annual report must include the following information: i. Evaluation of the project; ii. Financial statement of actual revenue and expenses for the project, if applicable; iii. Attendance figures, if applicable; iv. Number of participants in the project; and v. Evaluation of the impact to the Town.
- In the event that the project is not completed, the grant recipient organization must notify the Town as soon as practical and refund any grant funds that have been provided for that project.
Your Directors’ Declaration
We, the undersigned, do hereby certify that this application and all appended forms and/or documents contain a full and accurate account of all matters stated:
Name: Joyce Calland Title: President Date: January 30, 2013
Name: David Trudel Title: 2nd Vice President Date: January 30, 2013
Please submit your completed application to: Town of View Royal 45 View Royal Ave Victoria, BC V9B 1A6 Fax 250-727-9551 email: finance@viewroyal.ca
Grant Applications must be received by the Town on or before March 1st of each year
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