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Shoreline Community School Association Final Report 2012-2013
March 11, 2013Pages 70–726 sections
A final project report detailing the evaluation, finances, and participation for the Shoreline Community School programs funded in 2012.
Total number of participants: approx. 1,351Total program revenue: $127,465Total program expense: $94,103
Shoreline Community School Association
FINAL REPORT: View Royal Grant-in-Aid to Shoreline Community School Association for 2012-2013 Program Year
Page 70–72
EVALUATION
Community Education
- FoodSafe Level 1 Courses (6 offerings)
- Microsoft Office Skills (Fall/Winter)
- Microsoft Excel Basics (Fall/Winter)
- Computer Tutoring (4 sessions)
- Seniors Computes (Fall/Winter)
- 2 Professional Development days for CUPE947 *Instructor Alison Hayton (VR Resident) *Board Committee drafting up new courses to begin Fall 2013, with focus beyond computers.
Youth Programs
- Food/drink at each session
- Out trips: hikes, swimming, beach days, bowling, cook outs, mini-golf, climbing
- On site: multi-sport games, cooking, movies, scavenger hunts, board games *Attendance numbers up (see below) *Drop-in and Registered programs running *Fundraising subsidies covered all low-income families *Parents Committee to collaborate on programming *Youth Staff ongoing feedback and review of activities
Drop-in Recreation
- Badminton Fridays (Fall 2012)
- Badminton Mon & Fridays (Winter/Spring '13)
- Volleyball Mondays (Fall 2012)
- Volleyball Cancelled (Winter/Spring) *Low turnout
- $4 drop-in cost for SCSA run recreation *Board Committee connecting with fitness instructors and partners to startup new recreation opportunities out of Shoreline (i.e. Run Clubs, cycling groups, yoga, boot camp, personal training)
Community User Groups
- Rhythmic Gymnastics (Training, & Competitions)
- Jazzercise (Nutrition Class and Fitness for many)
- View Royal Garden Club (10 Meetings, 3 Shows)
- Allegra Singers (weekly practice for holiday shows)
- Unity Drummers (Songhees FN Drumming Practice)
- Castle Cary Pipes and Drums (Bag Pipers practice)
- Special Olympics Gymnastics (2 competitions)
- Esquimalt Baseball Clinics (Sunday clinics for youth) *Being a community user groups requires donations for use of space, as well as volunteer time to support operations of the nonprofit association, and a representative at board meetings.
Shoreline School
- Partner for Winter Music Festival Fundraiser
- Community User Groups helped set up for school events and Town Hall Public Hearing (Nov '12)
- Large advertising sign board shared posts by Middle School and Community School
- Positive feedback from school staff on co-operative use of school space day and evening *There are ongoing communications to build on and improve GVSD—Shoreline Staff—Community School relationship.
Forms of evaluation include instructor feedback, instructor evaluations, parent testimonials, staff testimonials, youth testimonials, email communications, survey monkey, focus groups, board meetings and committees.
"Everything that we’ve done, it has an impact on kids and what way they’re going in life—it gets them to hang out with their friends, gets lots of exercise and be able to have experiences that other people didn't. My mom always lets me know that I am lucky." — Spencer (12 yrs old, on youth)
Page 70–72
FINANCIAL STATEMENT OF PROGRAM REVENUE & EXPENSES (to Feb 28th, 2013)
| REVENUE | YOUTH PROGRAMS | COMMUNITY PROGRAMs | TOTAL |
|---|---|---|---|
| 4033—View Royal Grant | 6,000 | 24,000 | 30,000 |
| 4031—Coast Capital | 3,000 | 3,000 | |
| 4034—Township of Esquimalt | 1,230 | 1,230 | |
| 4036—RCMP Foundation | 5,000 | 5,000 | |
| 4037—ProMotion Plus | 500 | 500 | |
| 4038—Legacy Grant | 30,000 | 2,764 | 32,764 |
| 4041—Jump Start Grant | 3,471 | 3,471 | |
| 4126—District of Saanich | 1,000 | 1,000 | |
| 4127—BCRPA | 500 | 500 | |
| 4985—Gaming Grant | 14,300 | 2,700 | 17,000 |
| 4042—GVSD Community Funds | 4,900 | 4,900 | |
| 4010—Registrations | 4,500 | 12,100 | 16,600 |
| 4043—Community Use Partners | 11,500 | 11,500 | |
| TOTAL REVENUE | 69,501 | 57,964 | 127,465 |
| EXPENSE | |||
|---|---|---|---|
| Program Resources Coordinator | 18,667 | ||
| Youth Coordinator | 17,750 | ||
| 5008a—Youth Staffing | 27,640 | ||
| 5121—Food/Drink | 8,200 | ||
| 5008b—Contract Instructors | 9,100 | ||
| 5104—GVSD Custodial | 1,200 | 7,800 | |
| 5037—Brochure/Advertising | 350 | ||
| 5120—Liability Insurance | 3,396 | ||
| TOTAL EXPENSE | 54,790 | 39,313 | 94,103 |
= $94,103 of $127,465 is 74%, which puts us right on track to the end of the fiscal year with 1/4 remaining. Also revenue and expense listed above are only those that pertain directly to community programs. Overall operating budget is larger to accommodate Professional Development as contracted by GVSD 61.
*Please note: The SCSA program year and fiscal year end June 30th. This means that funds granted in 2012 will be spent by June 30th, 2013. The report provides information up to March 1st, 2013; which is approximately 3/4 through the program year. Awarded grant funds are deferred to fall program start to provide a clear picture of spending according to both fiscal and program year.
Page 70–72
ATTENDANCE FIGURES
Community Education
- Evening Classes: 126 Students (Fall/Winter term, Spring courses will be April/May)
- Professional Development: 247 CUPE mbrs (October/February ProD, next one May '13)
Community User Groups
- Victoria Rhythmic Gymnastics: 12 competitors, 30 recreational
- Jazzercise: 130 members Tues/Thus, 25 mbrs registered for nutrition class
- View Royal Garden Club: 85 members
- Allegra Singers: 40 members
- Unity Drummers: 20 members
- Castle Cary Pipes and Drums: 12 members
- Special Olympics (Gymnastics): 18 members
- Esquimalt Baseball Clinics: 20 youth
Youth Programs
- Nights Alive: Averaging 70 youth Wednesdays, 120 youth Fridays (up from 100 in 2011-12)
- The Social Club: 40 registered youth
- BoysNight/GO Guys: Averaging 30 youth/program
- GirlsNight: Averaging 20 youth/program
- Saturday Sports: Averaging 18 youth/program *Total individual youth served last year = 464 *As of March 1st, '13 = 410 estimate by June '13 = 480 *youth from View Royal, Esquimalt, Saanich, Songhees FN, Esquimalt FN, Colwood, Langford, Sooke & Oak Bay
Drop-In Recreation
- Badminton: 30 community mbrs/week
- Volleyball: 15 community mbrs/week
- 106 individuals through to Feb 2013 *Volleyball Mondays have been replaced by badminton because turnout & interest is stronger.
Page 70–72
TOTAL NUMBER OF PARTICIPANTS
- Community Education = 373
- Youth Programs = 480
- Community User Groups = 392
- Drop-In Recreation = 106
- Total Number 2012-2013 Program Year = Approximately 1,351 individuals (600 using building weekly)
Page 70–72
DIRECT & INDIRECT BENEFITS TO THE TOWN OF VIEW ROYAL
- Shoreline Community School continues to serve as a community center in this municipality
- Nonprofit Assn links access to space with Greater Victoria School District partnership
- Youth programs prevent crime and vandalism in the immediate area as youth are occupied during after school and evening hours 6 days/week
- The association brings grant revenue from various sources directly to this community
- Affordable drop-in recreation, evening classes, community events & youth programs for residents of VR
- Shoreline is a convenient location for community meetings and public hearings
- SCSA made space available in gymnasium and used volunteer force to set up for Town of View Royal Public Hearing in Nov '12
- Partnership building with local businesses, other municipalities and nonprofit organizations, which reflects positively on this community
- Activities at Shoreline bring participation from residents all over the Greater Victoria Region, making this neighbourhood and community look strong
Page 70–72
Extracted from: 2013 03 11 Committee of the Whole Agenda