TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA
This document is the agenda for the Committee of the Whole meeting on April 9, 2013, which details reports on protective services, finance, parks, and planning, along with various development applications.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, APRIL 9, 2013 @ 3:30 pm
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
CALL TO ORDER (Mayor Hill)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held March 12, 2013.............................. Pg. 1-7
PETITIONS & DELEGATIONS a) Award presented to the West Shore Chamber of Commerce for their Work on Responsible Gambling Awareness Week within the West Shore................................... Pg. 8
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS a) Monthly Building and Subdivision Report for the month of March 2013 ........................................................................................ Pg. 9-12 b) Monthly Bylaw Enforcement Report for the month of March 2013................................................................................................ Pg. 13 c) CRD Regional Crime Unit 1. Report dated April 4, 2013 from the Chief Administrative Officer............ Pg. 14-43
Staff Recommendation: THAT the report dated April 4, 2013 from the Chief Administrative Officer titled “CRD Regional Crime Unit” be received.
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
a) Newsletter Review
1. Report dated April 6, 2009 from the Director of Corporate Administration....................................................................... Pg. 44-47
6.2.3 Reports
STAFF REPORTS a) Strategic Plan Status Report – 1st Quarter 1. Report dated April 4, 2013 from the Executive Assistant..... Pg. 48-55
Staff Recommendation: THAT the report dated April 4, 2013 from the Executive Assistant titled “Strategic Plan Status Report – 1st Quarter” be received for information.
b) Action List Update – 1st Quarter 1. Report dated April 4, 2013 from the Executive Assistant..... Pg. 56-78
Staff Recommendation: THAT the report dated April 4, 2013 from the Executive Assistant titled “Action List Update – 1st Quarter” be received for information.
c) 25th Anniversary Celebration Events 1. Report dated March 27, 2013 from the Corporate Services Clerk.............................................................................................. Pg. 79-81
Staff Recommendation: THAT the report dated March 27, 2013 from the Corporate Services Clerk titled “25th Anniversary Celebration Events” be received for information.
d) Policy Manual Review 1. Report dated March 27, 2013 from the Corporate Services Clerk............................................................................................ Pg. 82-101
Staff Recommendation: THAT the Committee recommends to Council that the following policy be amended: * Policy No. L-400 – Legal Services AND THAT the following policies be removed from the Policy Manual: * Policy No. G-500.2 – Storm Drain Marking Program * Policy No. G-500.3 – CRD Functions, Electoral Area Planning Services, etc. * Policy No. G-500.10 – Replacement of Street Signs * Policy No. G-500.15 – Middens and Artifacts, if found * Policy No. G-500.20 – Governor’s Point Sewage Lift Station, Maintenance of * Policy No. G-500.24 – Procurement (Purchasing) Policy * Policy No. G-500.27 – Highways Maintenance Standards and Specifications * Policy No. G-500.32 – Citizenship Award for View Royal Elementary School Student * Policy No. G-500.33 – Delivery of Public Works and Services * Policy No. P-900.11 – Widening Helmcken Road Allowance between Highways No. 1 and 1A * Policy No. P-900.28 – Zoning & Planning Services Committee, Operational Guidelines.
OTHER REPORTS 6.2.4 New Business
CORRESPONDENCE
CLOSED MEETING RESOLUTION
EVENING BREAK
CALL TO ORDER
PETITIONS & DELEGATIONS a) H. Krogstad, ISA Certified Arborist, Michael Gye & Heidi Krogstad Urban Forestry Ltd., Re: Reassessment of Trees at 24 and 26 Falstaff Place..... Pg. 102-107 b) K. Saladana, Resident, Re: Recommendation from the Parks, Recreation and Environment Advisory Committee for Playground Equipment in Portage Park ...........................................................................................Pg. 108
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair’s Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS a) Minutes of the Joint Advisory Committee meeting held March 26, 2013 ...........................................................................................Pg. 109 (motion to receive) b) Minutes from the Parks, Recreation and Environment Advisory Committee meeting held March 26, 2013 ........................... Pg. 110-113 (motion to receive)
Request for Playground Equipment in Portage Park THAT the Committee recommend to Council that the Town proceed with plans for a playground in Portage Park for children aged three to nine years of age; AND THAT Council allocate a portion of the $36,000 developer community amenity contribution from the 231, 235, 237A, 237B and 241 Island Highway Rezoning No. 2011/12 for the playground project. (PREAC-01-13)
Welland Park Planning Discussion THAT the Committee recommend to Council to put forward a request for an expression of interest from community groups to manage the orchard at Welland Park. (PREAC-02-13)
OTHER REPORTS 12.1.4 New Business 12.1.5 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair’s Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports
STAFF REPORTS a) Rezoning Application No. 2013/03 - 191 and 199 Island Highway 1. Report dated April 3, 2013 from the Planner.................... Pg. 114-131
Staff Recommendation: THAT the report dated April 3, 2013 from the Planner titled “Rezoning – 191 and 199 Island Highway” be received for information.
b) Environmental Development Permit No. 2013/01 – 150 Island Highway 1. Report dated April 4, 2013 from the Planner.................... Pg. 132-154
Staff Recommendation: THAT the report dated April 4, 2013 from the Planner titled “150 Island Highway – Environmental Development Permit” be received for information.
c) Development Permit Application No. 2013/10 – 1649 Lloyd Place 1. Report dated April 4, 2013 from the Senior Planner ........ Pg. 155-195
Staff Recommendation: THAT the report dated April 4, 2013 from the Senior Planner titled “Development Permit Application – 1649 Lloyd Place” be received.
COMMITTEE REPORTS a) Minutes of the Planning and Development Advisory Committee meeting held February 26, 2013 .......................................... Pg. 196-198 (motion to receive) b) Minutes of the Planning and Development Advisory Committee meeting held March 26, 2013 ............................................... Pg. 199-201 (motion to receive)
12.2.4 New Business a) 329/331 Stewart Avenue Dock/Ramp Proposal..................... Pg. 202-204
12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
12.3.1 Chair’s Report
12.3.2 Business Arising from Previous Minutes
12.3.3 Reports
STAFF REPORTS a) Traffic Calming Guidelines 1. Report dated April 9, 2013 from the Director of Engineering ...................................................................... Pg. 205-212
Staff Recommendation: THAT the Committee recommend to Council that guidelines to enable a Traffic Calming Policy be created.
b) Craigflower Bridge Replacement Project Update – April 2013 1. Report dated April 4, 2013 from the Superintendent of Engineering ...................................................................... Pg. 213-220
Staff Recommendation: THAT the report dated April 4, 2013 from the Superintendent of Engineering titled “Craigflower Bridge Replacement Project Update April 2013” be received for information.
COMMITTEE REPORTS
12.3.4 New Business a) Tree Permit Process 1. Email dated March 20, 2013 ....................................................Pg. 221
CORRESPONDENCE
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
Next Committee of the Whole Meeting: Tuesday, May 14, 2013 at 3:30 p.m.