MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, MARCH 11, 2014
Minutes from the regular Committee of the Whole meeting covering animal control bylaws, public safety building progress, and policy manual reviews.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, MARCH 11, 2014
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rogers Councillor Screech Councillor Rast
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Beauchamp, Director of Finance J. Rosenberg, Director of Engineering L. Chase, Director of Development Services P. Hurst, Fire Chief E. Calla, Bylaw Enforcement Officer Sgt. D. Spencer, RCMP E. Bolster, Deputy Municipal Clerk
7 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the agenda be amended to include items 6.1.3(e) 6.2.2 (a), 6.2.4 (a)(4 & 5), 9.1.4 (a), 9.2.2(a) and 9.3.4 (a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held February 11, 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Committee of the Whole meeting held February 11, 2014 be adopted as presented. CARRIED
b) Minutes of the Special Budget Committee of the Whole meeting held February 17, 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Special Budget Committee of the Whole meeting held February 17, 2014 be adopted as presented. CARRIED
c) Minutes of the Special Budget Committee of the Whole meeting held March 3, 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the minutes of the Special Budget Committee of the Whole meeting held March 3, 2014 be adopted as presented. CARRIED
4. PETITIONS & DELEGATIONS
a) M. Sawa, Chief Executive Officer and D. Phillips, Director of Finance, Greater Victoria Public Library, Re: 2014 Budget and Five Year Financial Plan – Final
M. Sawa, Chief Executive Officer introduced G. Bunyan, Chair, Greater Victoria Public Library (GVPL) who welcomed Councillor Rogers to the GVPL Board and thanked Councillor Screech for his previous contributions while sitting on the GVPL Board.
G. Bunyan noted the shift from traditional books to a digital environment and the GVPL's leadership in this area. He thanked the Town of View Royal Council for their continued support of the GVPL.
M. Sawa gave a PowerPoint presentation to the Committee in regard to the GVPL, specifically noting the 2011 – 2014 strategic plan, 2nd highest circulation public library per capita in Canada; budget details; and municipal contributions.
The Committee, M. Sawa and D. Phillips, Director of Finance, GVPL, discussed View Royal's municipal contribution; available services; and support to the View Royal Reading Centre.
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
COW-36-14 THAT the Committee recommend to Council that the Greater Victoria Public Library 2014 Budget be approved. CARRIED
5. PUBLIC PARTICIPATION PERIOD
a) D. Macaulay, 296 Bessborough Avenue, noted there is a problem in his neighbourhood with a resident feeding stray cats, rats and raccoons. This has resulted in an infestation of rats in the area and he supports the adoption of the proposed Bylaw No. 881 and hoped that fines would be associated with the Bylaw No. 881.
The Fire Chief noted that fines will be associated with the proposed Bylaw No. 881 through an amendment to the Municipal Ticket Information bylaw.
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair's Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports
Staff Reports
a) Building and Bylaw Enforcement Report for the Month of February 2014
The Committee and staff discussed progress of and permits issued for the COHO development – Phase 2 and the Eagle Creek Village development. It was noted that the servicing agreement for Eagle Creek Village has not been completed as the developer has not submitted the required drawings.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the Building and Bylaw Enforcement Report for the month of February 2014 be received for information. CARRIED
b) Subdivision Report for the month of February 2014
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the Subdivision Report for the month of February 2014 be received for information. CARRIED
c) View Royal Public Safety Building Report for the month of February 2014
The Fire Chief introduced the report to the Committee and discussed the construction progress for the building. He noted that the building is scheduled to be completed at the end of June 2014.
The Committee and Fire Chief discussed the project timelines. It was noted that the road improvements on Island Highway are yet to be approved in the 2014 capital budget and so the work has not yet been scheduled.
MOVED BY: Mayor Hill SECONDED: Councillor Rogers
THAT the View Royal Public Safety Building Report for the month of February 2014 be received for information. CARRIED
d) Amendment to Animal Control Bylaw No. 614, 2005
- Report dated March 3, 2014 from the Bylaw Enforcement Officer
The Bylaw Enforcement Officer summarized the report to the Committee.
The Committee and staff discussed potential problems associated with bird feeders and the Fire Chief noted that enforcement would be undertaken in a reasonable manner, including a person's intent.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the report dated March 3, 2014 from the Bylaw Enforcement Officer titled "Amendment to Animal Control Bylaw No. 614, 2005" be received for information. CARRIED
e) Monthly RCMP report for the month of February 2014
Sgt. Spencer reviewed the RCMP for the Committee.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the monthly RCMP report for the month of February 2014 be received. CARRIED
OTHER REPORTS
a) Victoria Family Court and Youth Justice Committee, 2013 Annual Report, Presented January 15, 2014
The Committee discussed the many laudable initiatives undertaken by the Victoria Family Court and Youth Justice Committee despite their limited funds.
MOVED BY: Councillor Screech SECONDED: Councillor Mattson
THAT the Victoria Family Court and Youth Justice Committee 2013 Annual Report be received for information. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair's Report 6.2.2 Business Arising from Previous Minutes
a) Capital Reserves
The Committee requested that at the next capital planning discussion for the 2014 budget there be a discussion in regard to the minimum balances for the Casino revenue and gas tax accounts.
6.2.3 Reports
STAFF REPORTS
a) Policy Manual Review
- Report dated March 11, 2014 from the Corporate Services Clerk
The Committee and staff discussed Policy No. 6400-024 (New Developments, Blending with Older Character of Town); Policy No. 6400-023 (Traffic Study in Conjunction with Developments); and Policy No. 6400-027 (Development Permit – Down-zoning of Incomplete Projects).
With respect to Policy 6400-024, it was noted that the Town is in the process of reviewing road standards that will set specific aesthetics for various road typologies in the municipality. The Committee requested that staff reprovide Council with the form and character section from the Official Community Plan and also describe Council's ability to prescribe form and character.
With respect to Policy 6400-027, it was noted that staff intends to draft a bylaw amendment to address expired or dormant development applications and permits.
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
COW-37-14 THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:
- Policy No. 6400-023 Traffic Study in Conjunction with Developments;
- Policy No. 6400-024 New Developments, Blending with Older Character of Town;
- Policy No. 6400-025 Development Applications on Properties Outside Sewer Specified Area;
- Policy No. 6400-027 Development Permit – Down-zoning of Incomplete Projects;
- Policy No. 6400-028 Road Allowance Widths for Strata Subdivisions;
- Policy No. 6400-031 Development Permit – No Trespassing Signs; and
- Policy No. 6400-032 Development Permit Amendments. CARRIED
b) Chief Administrative Officer Update
- Report dated March 5, 2014 from the Chief Administrative Officer
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report dated March 5, 2014 from the Chief Administrative Officer titled "Chief Administrative Officer Update" be received for information. CARRIED
OTHER REPORTS
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
THAT the meeting now recess at 4:58 p.m.
EVENING BREAK
8.1 CALL TO RECONVENE – Mayor Hill called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech
REGRETS: None.
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering D. Becelaere, Superintendent of Engineering J. Chow, Senior Planner J. Davison, Planner E. Bolster, Deputy Municipal Clerk
16 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.3 PUBLIC PARTICIPATION
a) J. D’Agnolo, 89 Chilco Ridge Place, requested that Council consider placing a question on the 2014 local government elections ballot regarding amalgamation.
b) E. Anthony, 2345 Cedar Hill X Road, Secretary, Amalgamation Yes, requested that Council consider placing a question on the 2014 local government elections ballot regarding amalgamation.
6.2 FINANCE & ADMINISTRATION – Continued – Mayor Hill, Chair
6.2.4 New Business
a) Amalgamation Question on 2014 Ballot
The Committee discussed whether a question regarding amalgamation should be placed on the 2014 local government elections ballot. Specifically,
- it was noted that any potential question reflect the impact to and relevance for View Royal;
- there was concern expressed about permitting special interest groups to place items on the ballot;
- alternative avenues to seek community input on opinion questions;
- increased costs and other consequences that would come to View Royal with amalgamation; and
- what other municipalities are doing about this matter.
- Town of View Royal Official Community Plan – Community Vision Statement
- Good Neighbour Protocol Cooperative Efforts Inventory
- Letter dated February 27, 2014 from P. & J. Fogh-Dohmsmidt, Re: Amalgamation Question on 2014 Ballot
- Email dated March 10, 2014 from S. Baird, Re: Amalgamation Question on 2014 Ballot
- Letter dated February 28, 2014 from Captain L. Cassivi, Base Commander, Department of National Defence
MOVED BY: Councillor Screech SECONDED: Councillor Rast
COW-38-14 THAT the Committee recommend to Council that staff investigate which municipalities are putting a question of amalgamation on the 2014 local government election ballot and what that question will be. CARRIED Councillors Mattson voted in the negative
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the Town of View Royal Official Community Plan – Community Vision Statement be received. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the Good Neighbour Protocol Cooperative Efforts Inventory be received. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the letter dated February 27, 2014 from P. & J. Fogh-Dohmsmidt, Re: Amalgamation Question on 2014 Ballot be received. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the email dated March 10, 2014 from S. Baird, Re: Amalgamation Question on 2014 Ballot be received. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the letter dated February 28, 2014 from Captain L. Cassivi, Base Commander, Department of National Defence, Re: support provided by the View Royal Fire Department to the Department of National Defence be received. CARRIED
b) Honouring Former Councillor Lloyd Brooks
The Committee discussed various ways in which former member of Council Lloyd Brooks could be honoured given his recent passing. Several ideas were discussed including the naming of the dock at Cole Island as "Brooks Landing"; placing the name "Brooks" on the Town's list of potential park names; and park bench dedication. It was noted that staff could contact a family member for further suggestions.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Screech, Chair
9.1.1 Chair's Report 9.1.2 Business Arising from Previous Minutes 9.1.3 Reports
STAFF REPORTS
a) View Royal Community Gardens
- Report dated March 6, 2014 from the Director of Engineering
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
COW-39-14 THAT the Committee recommend to Council that the Community Gardens Policy and all attachments be adopted. CARRIED
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
a) Duffus Trail
The Committee discussed the undeveloped south section of the Duffus Trail loop vis a vis the location of Millstream Creek.
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
9.2.1 Chair's Report 9.2.2 Business Arising from Previous Minutes
a) 2311 Watkiss Way – Update
The Committee questioned when there will be completion of required road improvements by the developer for 2311 Watkiss Way. The Superintendent of Engineering noted that this work is tied to Phase 2 of the development which has not yet been undertaken. The Committee requested that staff look into ways in which these works can be completed sooner and report back to the April Committee of the Whole meeting.
9.2.3 Reports
STAFF REPORTS
b) Development Variance Permit No. 2014/02 – 281 Pallisier Avenue
- Report dated March 4, 2014 from the Planner
The Planner summarized the report for the Committee.
The Committee and staff discussed the encroachment; height of retaining wall and fence; length of the parking space created; and the setting of a precedence given that Council has not permitted permanent structures on public land in the past.
M. Mazza, 281 Pallisier Avenue and B. Sweeney, Shady Tree Landscaping, discussed the encroachment; height of fence and retaining wall; and installation of a parking pad.
MOVED BY: Councillor Screech SECONDED: Mayor Hill
THAT the report dated March 4, 2014 from the Planner titled "Development Variance Permit No. 2014/02 – 281 Pallisier Avenue" be received for information. CARRIED
c) Development Variance Permit No. 2013/05 and Frontage Exemption – 256/258 Plowright Road
- Report dated March 7, 2014 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee and staff discussed strata as opposed to fee simple developments; impacts to neighbouring properties; secondary suites; location of existing landscaping; potential footprints of houses for the two proposed vacant parcels; and road width.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the report dated March 7, 2014 from the Senior Planner titled "Development Variance Permit No. 2013/05 and Frontage Exemption – 256/258 Plowright Road" be received. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair's Report 9.3.2 Business Arising from Previous Minutes 9.3.3 Reports
STAFF REPORTS
a) Craigflower Bridge Replacement Project Update – March 2014
- Report dated March 5, 2014 from the Superintendent of Engineering
The Superintendent of Engineering summarized the report for the Committee.
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the report dated March 5, 2014 from the Superintendent of Engineering titled "Craigflower Bridge Replacement Project Update March 2014" be received for information. CARRIED
b) Craigflower Bridge Replacement Project – Celebratory Re-opening Event
- Report dated March 5, 2014 from the Superintendent of Engineering
The Committee and Superintendent of Engineering discussed the re-opening event for the Craigflower Bridge Replacement Project, specifically:
- requirements from the federal government and the Union of BC Municipalities for an opening celebration;
- potential to use the sidewalk for the opening celebration;
- engagement of View Royal business owners; and
- Town-sponsored advertisements in the newspaper.
MOVED BY: Councillor Rast SECONDED: Mayor Hill
THAT the report dated March 5, 2014 from the Superintendent of Engineering titled "Craigflower Bridge Replacement Project – Celebratory Event" be received. CARRIED
COMMITTEE REPORTS
9.3.4 New Business
a) Road Works – Policy or Bylaw Amendment
The Committee discussed the creation of a policy or bylaw amendment in which road works – dependent upon the location in the Town and the extent of road works – are required to be completed during "off-hours" when it may be more convenient to the travelling public. As well, increased signage with respect to road work that impacts traffic flow, including detours, was discussed.
It was noted that increased road works requirements on developers will potentially result in members of Council being contacted by impacted developers to request reduced requirements.
10. CORRESPONDENCE
11. QUESTION PERIOD
12. MOTIONS & NOTICES OF MOTION
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT this meeting terminate. Time: 9:02 p.m. CARRIED
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