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Committee of the Whole/Documents/Minutes of the Committee of the Whole meeting held July 13, 2010
Minutes

Minutes of the Committee of the Whole meeting held July 13, 2010

September 14, 2010Pages 6–152 sections

Formal record of the proceedings and decisions from the previous Committee of the Whole meeting held in July.

12.2.3 a) Land Use Bylaw Text Amendment -- 1 Hospital Way
July 13, 2010
Page 6–15

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, SEPTEMBER 14, 2010 @ 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

  1. CALL TO ORDER (Mayor Hill)

  2. APPROVAL OF AGENDA (motion to approve)

  3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Committee of the Whole meeting held July 13, 2010 .................... Pg. 6-15

  4. PETITIONS & DELEGATIONS a) A. Limongelli, Public Sector Manager, Waste Management of Canada, Re: Community Electronics Recycling Event ................................................. Pg. 16-17 b) P. Gerrard, Board of Trustees Chair, Greater Victoria Public Library, Re: Greater Victoria Public Library’s Facilities Plan ..................................... Pg. 18-30

  5. PUBLIC PARTICIPATION PERIOD

  6. BUSINESS ITEMS

    6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES — Councillor Rast, Chair 6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

    STAFF REPORTS a) Monthly Building Department Report for the months of July and August 2010 ............................................................... Pg. 31-36 b) Monthly Bylaw Enforcement Report for the months of July and August 2010 ............................................................... Pg. 37 c) Capital Regional District Animal Control Summary for January to August 2010 .......................................................... Pg. 38-39 d) Monthly RCMP Report for the month of July 2010 .............. Pg. 40-43

    6.1.4 New Business

    6.2 FINANCE & ADMINISTRATION — Mayor Hill, Chair 6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

    STAFF REPORTS a) Quarterly Reports, April to June 2010

    1. Report dated September 10, 2010 from the Executive Assistant ............................................................................. Pg. 44-52

    Staff Recommendation: THAT the quarterly reports for the reporting period of April, May and June 2010 be received.

    b) Action List Update

    1. Report dated September 7, 2010 from the Chief Administrative Officer ................................................................ Pg. 53-94

    Staff Recommendation: THAT the Action List Update Report dated September 7, 2010 be received for information.

    c) Draft Communications Policies

    1. Report dated September 7, 2010 from the Chief Administrative Officer .............................................................. Pg. 95-114

    Staff Recommendation: THAT the Committee recommend to Council that the "Communications Strategy" adopted on June 2, 2009 be rescinded;

    AND THAT the Committee recommend to Council that the following draft communications policies be adopted:

    • Communications to Council;
    • Media Communications;
    • Complaints; and
    • External Communications;

    AND FURTHER THAT the Council-Staff Communications Policy be received for information.

    OTHER REPORTS

    6.2.4 New Business

  7. CORRESPONDENCE

  8. CLOSED MEETING RESOLUTION

EVENING BREAK

  1. CALL TO ORDER (Mayor Hill)

  2. PETITIONS & DELEGATIONS a) F. Rudge, President Strata Council, Gibraltar Bay Strata, Re: Update on Joint Waterfront Access Project ............................................... Pg. 115

  3. PUBLIC PARTICIPATION PERIOD

  4. BUSINESS ITEMS

    12.1 PARKS, RECREATION, ENVIRONMENT — Councillor Screech, Chair 12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports

    STAFF REPORTS

    COMMITTEE REPORTS

    12.1.4 New Business

    12.1.5 Correspondence

    12.2 PLANNING & DEVELOPMENT — Councillor Rogers, Chair 12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports

    STAFF REPORTS a) Land Use Bylaw Text Amendment — 1 Hospital Way

    1. Report dated September 7, 2010 from the Director of Development Services ........................................................... Pg. 116-122

    Staff Recommendation: THAT the Committee recommend to Council that the P-1 Zone be amended to permit "Hospital Hostel" as a permitted use;

    AND THAT the Committee recommend to Council to direct staff to prepare the necessary Land Use Bylaw amendments.

    b) Home Energy Labelling at Time of Sale Pilot Project

    1. Report dated September 9, 2010 from the Senior Planner ................................................................................. Pg. 123-133

    Staff Recommendation: THAT the Committee recommend to Council that it endorse the Town’s participation as a sponsor of the home energy labeling at time of sale pilot project in the Capital Regional District.

    c) Temporary Commercial Use Permit — 280 Wilfert Road

    1. Report dated September 9, 2010 from the Senior Planner .............................................................................. Pg. 134-144

    Staff Recommendation: THAT the Committee recommend to Council that it consider approval of Temporary Commercial Use Permit 2010/05, which will allow the operation of a sales centre at 280 Wilfert Road, at the October 5, 2010 Council meeting subject to noticing as per the requirements of the Local Government Act;

    AND THAT the Permit include the following conditions:

    • That the Permit be valid until June 30, 2012, and
    • That employees not be permitted to park on site;

    AND FURTHER THAT the Committee recommend to Council that it consider approval of Environmental Development Permit 2010/20 to allow the construction of a building at 280 Wilfert Road subject to the completion of a tree retention and preservation plan.

    COMMITTEE REPORTS

    12.2.4 New Business

    12.3 PUBLIC WORKS & TRANSPORTATION — Councillor Britton, Chair 12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports

    STAFF REPORTS

    COMMITTEE REPORTS a) Minutes of the Transportation Advisory Committee meeting held July 27, 2010 ................................................. Pg. 145-146 (motion to receive)

    Recommendations:

    • John Bamford and Richard Reeves
    1. THAT the Committee of the Whole recommend to Council that a street be named after John Bamford, a long time member of the Transportation Advisory Committee. (TAC-10-01)
    2. THAT the Committee of the Whole recommend to Council that a path be named after Richard Reeves, a long time Councillor and member of the Transportation Advisory Committee. (TAC-10-02)

    12.3.4 New Business

  5. CORRESPONDENCE

  6. QUESTION PERIOD

  7. MOTIONS & NOTICES OF MOTION

  8. CLOSED MEETING RESOLUTION

  9. TERMINATION

Next Committee of the Whole Meeting: Tuesday, October 12, 2010 at 3:30 p.m.

Page 6–15
Extracted from: 2010 09 14 Committee of the Whole Agenda