TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, JANUARY 12 2010 3:30 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF Minutes of the Committee of the Whole meeting held on December 8, 2009 .................. Pg. 1-12 (motion to adopt)

4. PETITIONS & DELEGATIONS

   1. C. Reid, Finance Manager and S. Wysiecki, Chair, West Shore Parks and Recreation Finance Committee, Re: West Shore Parks and Recreation 2010 Budget............................................................................................................ Pg. 13
   2. L. Hutcheson, Acting General Manager, Capital Regional District Environmental Sustainability, Re: Millstream Site Remediation ...................... Pg. 14

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

   6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports STAFF REPORTS a) Monthly Building Department Report for the month of December 2009 ....................................................................................... Pg. 15-17 b) Monthly verbal Bylaw Enforcement Report for the month of December 2009 c) Monthly RCMP Report for the month of November 2009 ...... Pg.18-21 d) Fire Department Report for the months of November-December 2009 .................................................................................................... Pg. 22-27 6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

   6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports STAFF REPORTS a) Write Off Un-paid Property Taxes

   1. Report dated January 5, 2010 from the Director of Finance ...... Pg. 28-29

   Staff Recommendation: THAT Committee of the Whole recommend that Council requests the Honourable Bill Bennett, Minister of Community and Rural Development, to confer the power to the Council for the Town of View Royal to write off unpaid property taxes of the following Manufactured Homes:

   • Roll No. 401.70090.762 $78.85
   • Roll No. 401.70100.331 $113.45
   • Roll No. 401.70100.114 $45.86
   • Roll No. 401.70100.250 $356.34

   OTHER REPORTS 6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS 10.1 S. Auchinachie, 48 Demos Place, Re: Tree Removal Request.............................Pg. 30

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

    12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Britton, Chair

    12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports STAFF REPORTS a) Removal of Trees at 48 Demos Place

    1. Report dated January 7, 2010 from the Supervisor of Parks............... Pg. 31-44

    Staff Recommendation: THAT the Committee recommend to Council that removal of the three (3) trees at 48 Demos Place be approved.

    b) Tree Bylaw

    1. Report dated January 7, 2010 from the Executive Assistant............................................................................... Pg. 45-47
    2. Draft Tree Protection Bylaw No. 695, 2009.......................... Pg. 48-64

    Staff Recommendation: THAT the Committee recommend to Council that draft Tree Protection Bylaw No. 695, 2009 be given first, second and third reading at the January 19, 2010 Council meeting.

    COMMITTEE REPORTS 12.1.4 New Business 12.1.5 Correspondence

    12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

    12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports STAFF REPORTS a) Official Community Plan Review Options Report

    1. Report dated January 5, 2010 from the Director of Development Services ......................................................... Pg. 65-80

    Staff Recommendation: THAT the Committee recommend to Council that the Working Draft Vision Statement be approved in principle; AND THAT the Committee recommend to Council that a draft Official Community Plan be prepared on the basis of Option 3 – a Town Centre with Neighbourhood Nodes, as outlined in the staff report.

    COMMITTEE REPORTS 12.2.4 New Business

    12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Screech, Chair

    12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports STAFF REPORTS a) Staffing Position – Global Information System (GIS) Coordinator

    1. Report dated January 7, 2010 from the Director of Engineering .................................................................................Pg. 81-82

    Staff Recommendation: THAT the Committee recommend that Council approve the new staff position of GIS coordinator.

    b) Road Design Concept for Watkiss Way, Helmcken Road, Burnside Road, Conard Street

    1. Report dated January 7, 2010 from the Director of Engineering .................................................................................Pg. 83-84

    Staff Recommendation: THAT the Committee recommend that Council endorse the road concept designs for Watkiss Way, Helmcken Road, Burnside Road and Conard Street.

    c) Admirals Road Corridor Study

    1. Report dated January 7, 2010 from the Director of Engineering .................................................................................Pg. 85-86

    Staff Recommendation: THAT the Committee recommend that Council direct staff to request the following changes to the Ministry’s Draft Admirals Road Corridor Study:

    • Separate bicycle and vehicle lanes are provided along the entire length of the study area.
    • All vehicle lanes be kept to a maximum width of 3.3 metres to encourage a reduction in driving speed.
    • Sidewalks be included on both sides of Admirals Road for the entire length of the study area.

    d) Capital Projects Update

    1. Verbal Report from the Director of Engineering

    COMMITTEE REPORTS 12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, February 9, 2010