Minutes of the Special Committee of the Whole meeting held May 13, 2010
Record of the special meeting held on May 13, 2010, providing an account of the discussions and motions carried during that session.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, JUNE 8, 2010 @ 3:30 pm
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
1. CALL TO ORDER (Mayor Hill)
2. APPROVAL OF AGENDA
(motion to approve)
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
- Minutes of the Special Committee of the Whole meeting held May 13, 2010 (motion to adopt)
- Minutes of the Committee of the Whole meeting held May 11, 2010 (motion to adopt)
4. PETITIONS & DELEGATIONS
a) G. English, President and D. McLean, Vice President, Habitat for Humanity, Re: Habitat Build Site in View Royal
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Monthly Building Department Report for the month of May 2010 b) Monthly verbal Bylaw Enforcement Report for the month of May 2010 c) Monthly RCMP report for the month of April 2010
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Whistle Blower Policy
- Report dated June 3, 2010 from the Director of Finance Staff Recommendation: THAT the Committee recommends to Council that the Whistle Blower Policy be approved.
b) Finance Department Update
- Report dated June 3, 2010 from the Director of Finance Staff Recommendation: THAT the Finance Department Update report dated June 3, 2010 from the Director of Finance be received for information.
c) Quarterly Reports (January – March 2010)
- Quarterly Reports for the Months of January, February and March 2010 Staff Recommendation: THAT the quarterly reports for the reporting period of January, February and March 2010 be received.
d) Advisory Committee Terms of Reference
- Report dated May 25, 2010 from the Executive Assistant Staff Recommendation: THAT the Committee recommends to Council that the following point be added to the Advisory Committee Terms of Reference: 4.9 Advisory Committee recommendations should be formulated with a view to environmental, economic and social sustainability.
OTHER REPORTS
6.2.4 New Business
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
EVENING BREAK
9. CALL TO ORDER (Mayor Hill)
10. PETITIONS & DELEGATIONS
11. PUBLIC PARTICIPATION PERIOD
12. BUSINESS ITEMS
12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair’s Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held May 25, 2010
- Identification of Significant Trees THAT the Committee recommends to Council that the Town embark on a process for identifying significant trees. (PREAC-05-11)
- View Royal Park Plan 2010 THAT the Committee endorses the proposed View Royal Park Plan and recommends that consideration be given to a larger on-leash open area and that more water view seating be incorporated into the Plan. (PREAC-05-12)
- Proposed No Smoking Bylaw THAT the Committee recommends to Council that a No Smoking Bylaw not be implemented within Centennial Park. (PREAC-05-13)
12.1.4 New Business
12.1.5 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair’s Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports
STAFF REPORTS
a) Secondary Suite Review
- Report dated June 3, 2010 from the Senior Planner Staff Recommendation: THAT the Committee recommend to Council that staff be directed to bring a report to the Committee of the Whole reviewing the status of the secondary suite program and secondary suite bylaw requirements.
b) Development Variance Permit 2010/02 – 16 Edwards Estate
- Report dated June 3, 2010 from the Senior Planner Staff Recommendation: THAT the Committee recommend to Council that Development Variance Permit 2010/02 for the property at 16 Edwards Estate to vary the size restriction on a secondary suite from 90m² to 139 m² be considered for approval at the July 6, 2010 Council meeting subject to:
- noticing of property owners and occupants as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009.
c) Environmental Development Permit – 55 Kingham Place
- Report dated June 3, 2010 from the Senior Planner Staff Recommendation: THAT the Committee recommend to Council that Development Permit 2010/07 for 55 Kingham Place, which will amend Development Permit 06/08, be considered for approval at the July 6, 2010 Council meeting subject to:
- noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009;
AND THAT Development Permit 2010/07 include:
- a variance to the required front yard setback from 7.5m to 6m;
- a variance to the required rear yard setback from 7.5m to 6.1m;
- height variance; and
- requirement to install sediment and erosion control fencing during construction.
COMMITTEE REPORTS
a) Minutes of the Planning and Development Advisory Committee meeting held May 25, 2010
12.2.4 New Business
12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair
12.3.1 Chair’s Report
12.3.2 Business Arising from Previous Minutes
12.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
12.3.4 New Business
13. CORRESPONDENCE
14. QUESTION PERIOD
15. MOTIONS & NOTICES OF MOTION
16. CLOSED MEETING RESOLUTION
17. TERMINATION
Next Committee of the Whole Meeting: Tuesday, July 13, 2010 at 3:30 p.m.