Minutes of the Committee of the Whole meeting held May 11, 2010

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, JUNE 8, 2010 @ 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

   1. Minutes of the Special Committee of the Whole meeting held May 13, 2010 .................... Pg. 1-3 (motion to adopt)
   2. Minutes of the Committee of the Whole meeting held May 11, 2010............................... Pg. 4-10 (motion to adopt)

4. PETITIONS & DELEGATIONS a) G. English, President and D. McLean, Vice President, Habitat for Humanity, Re: Habitat Build Site in View Royal ............................................................. Pg. 11

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair 6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

   STAFF REPORTS

   a) Monthly Building Department Report for the month of May 2010 ................................................................................................. Pg. 12-14 b) Monthly verbal Bylaw Enforcement Report for the month of May 2010 c) Monthly RCMP report for the month of April 2010 .......................... Pg. 15-19

   6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair 6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

   STAFF REPORTS

   a) Whistle Blower Policy

   1. Report dated June 3, 2010 from the Director of Finance ..................... Pg. 20-21

   Staff Recommendation: THAT the Committee recommends to Council that the Whistle Blower Policy be approved.

   b) Finance Department Update

   1. Report dated June 3, 2010 from the Director of Finance ..................... Pg. 22-24

   Staff Recommendation: THAT the Finance Department Update report dated June 3, 2010 from the Director of Finance be received for information.

   c) Quarterly Reports (January – March 2010)

   1. Quarterly Reports for the Months of January, February and March 2010 ................................................................................................. Pg. 25-32

   Staff Recommendation: THAT the quarterly reports for the reporting period of January, February and March 2010 be received.

   d) Advisory Committee Terms of Reference

   1. Report dated May 25, 2010 from the Executive Assistant.................... Pg. 33-40

   Staff Recommendation: THAT the Committee recommends to Council that the following point be added to the Advisory Committee Terms of Reference: 4.9 Advisory Committee recommendations should be formulated with a view to environmental, economic and social sustainability.

   OTHER REPORTS

   6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

    12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair 12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports

    STAFF REPORTS

    COMMITTEE REPORTS

    a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held May 25, 2010..........................................Pg. 41-45

    • Identification of Significant Trees THAT the Committee recommends to Council that the Town embark on a process for identifying significant trees. (PREAC-05-11)
    • View Royal Park Plan 2010 THAT the Committee endorses the proposed View Royal Park Plan and recommends that consideration be given to a larger on-leash open area and that more water view seating be incorporated into the Plan.(PREAC-05-12)
    • Proposed No Smoking Bylaw THAT the Committee recommends to Council that a No Smoking Bylaw not be implemented within Centennial Park.(PREAC-05-13)

    12.1.4 New Business 12.1.5 Correspondence

    12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair 12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports

    STAFF REPORTS

    a) Secondary Suite Review

    1. Report dated June 3, 2010 from the Senior Planner .............Pg. 46-47

    Staff Recommendation: THAT the Committee recommend to Council that staff be directed to bring a report to the Committee of the Whole reviewing the status of the secondary suite program and secondary suite bylaw requirements.

    b) Development Variance Permit 2010/02 – 16 Edwards Estate

    1. Report dated June 3, 2010 from the Senior Planner ............Pg. 48-59

    Staff Recommendation: THAT the Committee recommend to Council that Development Variance Permit 2010/02 for the property at 16 Edwards Estate to vary the size restriction on a secondary suite from 90m2 to 139 m2 be considered for approval at the July 6, 2010 Council meeting subject to:

    • noticing of property owners and occupants as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009.

    c) Environmental Development Permit – 55 Kingham Place

    1. Report dated June 3, 2010 from the Senior Planner ...........Pg. 60-69

    Staff Recommendation: THAT the Committee recommend to Council that Development Permit 2010/07 for 55 Kingham Place, which will amend Development Permit 06/08, be considered for approval at the July 6, 2010 Council meeting subject to:

    • noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009;

    AND THAT Development Permit 2010/07 include:

    • a variance to the required front yard setback from 7.5m to 6m;
    • a variance to the required rear yard setback from 7.5m to 6.1m;
    • height variance; and
    • requirement to install sediment and erosion control fencing during construction.

    COMMITTEE REPORTS

    a) Minutes of the Planning and Development Advisory Committee meeting held May 25, 2010..............................................................Pg. 70-72

    12.2.4 New Business

    12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair 12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports

    STAFF REPORTS

    COMMITTEE REPORTS

    12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, July 13, 2010 at 3:30 p.m.