TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, DECEMBER 14, 2010 @ 3:30 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt) a) Minutes of the Special Committee of the Whole meeting held November 25, 2010 (Pg. 1-4) b) Minutes of the Committee of the Whole meeting held November 9, 2010 (Pg. 5-15)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports

STAFF REPORTS a) Monthly Building Department Report for the month of November 2010 (Pg. 16-19) b) Monthly Bylaw Enforcement Report for the month of November 2010 (Pg. 20) c) Monthly RCMP Report for the month of November 2010 (Pg. 21-26)

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports

STAFF REPORTS a) Future Potential Purchase of BC Hydro Land (PID 028-331-249) 1. Report dated December 8, 2010 from the Director of Corporate Administration (Pg. 27-28)

Staff Recommendation: THAT this report titled “Future Potential Purchase of BC Hydro Land (PID 028-331-249) be received.

b) Island Highway Improvement Project Update – December 2010 1. Report dated December 10, 2010 from the Director of Engineering (Pg. 29-32)

Staff Recommendation: THAT this report titled “Island Highway Improvement Project Update – December 2010” be received.

c) Island Highway Improvement Project – Westbound Lane Closure 1. Report dated December 10, 2010 from the Director of Engineering (Pg. 33-63)

Staff Recommendation: THAT the Committee recommends to Council to not alter the Island Highway construction traffic patterns at this time; AND THAT the Committee receives the Bunts & Associates report for information.

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

12.1.1 Chair’s Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS a) Minutes of the Parks, Recreation and Environment Advisory Committee held November 23, 2010 (Pg. 64-68)

12.1.4 New Business a) Restoration of Natural Systems Program 1. Letter received December 8, 2010 from Councillor Rast, Re: Restoration of Natural Systems Program (Pg. 69-70)

12.1.5 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

12.2.1 Chair’s Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports

STAFF REPORTS a) Rezoning/OCP Amendment Application for 2429 Chilco Road 1. Report dated December 8, 2010 from the Urban Planning Consultant (Pg. 71-84)

Staff Recommendation: THAT the Committee recommend to Council that staff be directed to prepare the required OCP and Land Use Bylaw amendment bylaws for the proposed development at 2429 Chilco Road subject to the following: - Signing of a section 219 Development Agreement to include any amenity contributions and the Fire Interface Plan.

b) Lime Kiln Conservation Plan Term of Reference 1. Report dated December 7, 2010 from the Director of Development Services (Pg. 85-93)

Staff Recommendation: THAT Committee recommend to Council that this item be forwarded for consideration in the 2011 Budget deliberations; AND FURTHER THAT the Committee recommend to Council that the proposed terms of reference for this project be endorsed.

c) Environmental Development Permit – 335 Stewart Avenue – Dock Application 1. Report dated December 9, 2010 from the Senior Planner (Pg. 94-156)

Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Permit 2010/08 at the January 4, 2011 Council meeting as per the plans attached to the report from the Senior Planner at the December 14, 2010 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

AND THAT Development Permit 2010/08 include the following variances: - Variance to the 15m setback from the natural boundary of the sea to permit the reconstruction of the seaside wharf and construction of stairs to the wharf.

d) Development Permit Amendment – Lakeside Village Mixed-Use Residential Component 1. Report dated December 9, 2010 from the Senior Planner (Pg. 157-183)

Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Permit 2010/23 which will amend Development 07/07 as amended at the January 4, 2011 Council meeting as per the plans and reports attached to the report from the Senior Planner at the December 7, 2010 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

AND THAT Development Permit 2010/23 include: - Variance to the number of permitted small car stalls from 21 to 22; - Variance to size length of one small parking stall from 4.8m to 4.7m; - Variance to sub-zone boundary along the east property line from 4.0m to 2.1m to the building face and 0.59m to the balcony.

AND FURTHER THAT Development Permit 2010/23 include the following conditions: - That temporary construction fencing be installed within 2m of the park/private land boundary along the southerly section easterly property boundary that will be impacted by construction activities; - That the fenced area be restored to its pre-existing conditions with the planting of appropriate native species; and - That security be provided to ensure the restoration of the parkland is completed.

e) Town Initiated OCP and Zoning Amendments for Parks 1. Report dated December 8, 2010 from the Director of Development Services (Pg. 185-194)

Staff Recommendation: THAT Committee recommend to Council that staff prepare the necessary Land Use Bylaw and Official Community Plan Amendment Bylaws to rezone and re-designate the following lands as P-3 Park and Recreation and Parks, Open Space and Recreation: 1. Lime Kiln 2. Stancil Lane Park 3. Viewcrest Park 4. Parkcrest Park 5. Wilfert Road Park 6. Heddle Trail

f) Rezoning Application for 1649 Lloyd Place 1. Report dated December 8, 2010 from the Urban Planning Consultant (Pg. 195-208)

Staff Recommendation: THAT this report be received for information; AND THAT the Committee recommend to Council that the necessary Land Use Bylaw amendments be prepared and that the application be forwarded for consideration at a Public Hearing.

g) Bylaw No. 789, 2010 – A Bylaw to Assign the Names of Highways (Haagensen Court and Chilco Road) 1. Report dated December 9, 2010 from the Planning Technician (Pg. 209-214)

Staff Recommendation: THAT the Committee recommends to Council to give first, second and third readings to the attached draft Bylaw NO. 789, 2010, a bylaw to assign the names of two highways, Haagensen Court and Chilco Road.

COMMITTEE REPORTS a) Minutes of the Planning and Development Advisory Committee meeting held November 23, 2010 (Pg. 215-217)

Recommendations: * 1342/1352 Trans Canada Highway Rezoning Application THAT the Committee recommends to Council that the application for 1342/1352 Trans Canada Highway be supported; THAT the developer provides a barrier between the subject property and the Trans Canada Highway for safety and sound; THAT there is a section 219 Covenant for the Garry Oak meadow and that the developer is encouraged to include a maintenance agreement for this area; THAT the entire property be put under a common maintenance agreement including limited common property if possible; THAT the developer complete the Sustainability Checklist and copy of the checklist be forwarded to the Planning and Development Advisory Committee; THAT the on-street parking be extended on St. Giles Street on the project side of the street, for the length of property facing St. Giles Street; AND FURTHER THAT the Planning and Development Advisory Committee would like to encourage pedestrian connectivity from St. Giles Street to the Galloping Goose Trail. (PADC-02-10)

b) Minutes of the Joint Planning and Development and Transportation Advisory Committee meeting held November 23, 2010 (Pg. 218-219)

12.2.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair

12.3.1 Chair’s Report
12.3.2 Business Arising from Previous Minutes
12.3.3 Reports

STAFF REPORTS a) Capital Projects Update – December 2010 1. Report dated December 10, 2010 from the Director of Engineering (Pg. 220-221)

Staff Recommendation: THAT this report titled “Capital Projects Update – December 2010” be received.

COMMITTEE REPORTS a) Minutes of the Transportation Advisory Committee meeting held November 23, 2010 (Pg. 222-225)

Recommendation: * Intersection of Admirals Road and Island Highway THAT the Committee recommends to Council that a traffic order be written to define “Do Not Block Intersection”; AND THAT an enforceable fine be included with the traffic order; AND FURTHER THAT there be an installation of advanced warning signage along Admirals Road.

• 1342/1352 Trans Canada Highway Rezoning Application THAT the Committee recommends to Council that signage regarding the construction of the project at 1342/1352 Trans Canada Highway be installed on the Galloping Goose Trail as well as the flag person at the Camden/Galloping Goose Trail crossing for traffic control during construction.(TAC-03-10) THAT the Committee recommends that an advanced left turn signal be installed west bound at the Chancellor Avenue and Watkiss Way intersection.(TAC-04-10) THAT the Committee recommends to Council that the following amenities be provided from the developer of 1342/1352 Trans Canada Highway:
  • Sidewalks installed along the south side of St. Giles Street;
  • A raised crosswalk installed at the intersection of Camden Avenue and St. Giles Street;
  • Installation of low level lighting on St. Giles Street; and
  • Associated drainage works be completed on the east side of Camden Avenue.(TAC-05-10)

THAT the Committee recommends to Council that the developer of 1342/1352 Trans Canada Highway provide improved lighting at the Galloping Goose Trail crossing on Camden Avenue. (TAC-06-10)

THAT the Committee recommends to Council that the developer of 1342/1352 Trans Canada Highway provides continuous sound barrier fencing along the entire Trans Canada frontage connecting to the existing fence. (TAC-07-10)

THAT the Committee recommends to Council that the Town consider increasing the setbacks from the dedicated regional transportation corridors; AND THAT the setback variances along such corridors be discouraged.(TAC-08-10)

THAT the Committee recommends to Council that the developer of 1342/1352 Trans Canada Highway provide an additional five on-street parking spaces to be located on the project side of St. Giles Street.(TAC-09-10)

12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, January 11, 2011 at 3:30 p.m.