Minutes of the Special Committee of the Whole Budget meeting held February 22, 2011

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, MARCH 8, 2011 @ 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt)

   a) Minutes of the Special Committee of the Whole Budget meeting held March 1, 2011 .................................................................................................................................... Pg. 1-3

   b) Minutes of the Special Committee of the Whole Budget meeting held February 22, 2011 .............................................................................................................................. Pg. 4-6

   c) Minutes of the Special Committee of the Whole Budget meeting held February 9, 2011 ................................................................................................................................ Pg. 7-9

   d) Minutes of the Committee of the Whole meeting held February 8, 2011 ....................... Pg. 10-18

4. PETITIONS & DELEGATIONS

   a) L. Brunsdon, Treasurer, Shoreline Community School Association, Re: Grant-in-Aid Request

   b) K. Martell, Conservation Specialist, Garry Oak Ecosystems Recovery Team, Re: Grant-in-Aid Request

   c) N. Truswell, Grants Coordinator, Maritime Museum of BC, Re: Grant-in-Aid Request

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

   6.1.1 Chair’s Report

   6.1.2 Business Arising from Previous Minutes

   6.1.3 Reports

   STAFF REPORTS

   a) Monthly Building and Subdivision Report for the month of February 2011 ................................................................................. Pg. 19-22

   b) Monthly Bylaw Enforcement Report for the month of February 2011

   1. Verbal report from the Bylaw Enforcement Officer

   c) Monthly RCMP Report for the month of February 2011 ....................... Pg. 23

   d) Fire Department Report for the months of January and February 2011 ...................................................................................... Pg. 24-29

   e) Victoria Family Court and Youth Justice Committee – 2010 Annual Report .................................................................................................. Pg. 30-52

   6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

   6.2.1 Chair’s Report

   6.2.2 Business Arising from Previous Minutes

   6.2.3 Reports

   STAFF REPORTS

   a) 2011 Grant in Aid Applications

   1. Report dated March 8, 2011 from the Director of Finance ................... Pg. 53-62

   Staff Recommendation: THAT the Committee recommend approval or denial of Grant in Aid applications to Council; AND THAT the Committee recommend to Council how the Grants in Aid shall be funded; AND FURTHER THAT staff be directed to bring forward an updated Grant in Aid Policy for review by the Committee of the Whole.

   b) Queen Alexandra Foundation – Grant in Aid Request

   1. Report dated March 8, 2011 from the Director of Finance ................... Pg. 63-67

   Staff Recommendation: THAT the Committee recommends that Council deny the grant in aid request from the Queen Alexandra Foundation.

   c) Purchase of a Replacement Fire Rescue Vehicle

   1. Report dated March 8, 2011 from the Director of Finance, Fire Chief and the Director of Corporate Administration .............................................. Pg. 68-72

   Staff Recommendation: THAT the Committee recommend that staff be authorized to prepare and present at the March 15, 2011 Council meeting: a) a loan authorization bylaw, totaling $650,000, repayable over a ten-year period, for consideration of three readings; and b) the documents required to facilitate the alternative approval process to obtain approval of the electors.

   d) Island Highway Improvement Project Update

   1. Report to be distributed

   OTHER REPORTS

   6.2.4 New Business

EVENING BREAK

7. CALL TO ORDER (Mayor Hill)

8. REPORTS

   8.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

   8.1.1 Chair’s Report

   8.1.2 Business Arising from Previous Minutes

   8.1.3 Reports

   STAFF REPORTS

   COMMITTEE REPORTS

   8.1.4 New Business

   8.1.5 Correspondence

   8.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

   8.2.1 Chair’s Report

   8.2.2 Business Arising from Previous Minutes

   8.2.3 Reports

   STAFF REPORTS

   a) Hart Road Latecomer Agreement

   1. Report dated March 3, 2011 from the Senior Planner ................ Pg. 73-83

   Staff Recommendation: THAT the Committee recommend to Council that the Hart Road latecomer payments be applied to benefiting properties as per the draft Latecomer Agreement attached to the staff report from the Senior Planner, even if the Latecomer Agreement is not signed by all parties.

   COMMITTEE REPORTS

   8.2.4 New Business

   8.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair

   8.3.1 Chair’s Report

   8.3.2 Business Arising from Previous Minutes

   8.3.3 Reports

   STAFF REPORTS

   a) 2011 Development Cost Charge Review

   1. Report dated March 4, 2011 from the Director of Engineering .......... Pg. 84-91

   Staff Recommendation: THAT the 2011 Development Cost Charge Review report be received.

   COMMITTEE REPORTS

   8.3.4 New Business

9. CORRESPONDENCE

10. QUESTION PERIOD

11. MOTIONS & NOTICES OF MOTION

12. CLOSED MEETING RESOLUTION

13. TERMINATION

Next: Committee of the Whole Meeting: Tuesday, April 12, 2011 at 3:30 p.m.