TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, NOVEMBER 8, 2011 at 3:30 pm

Evening session commencing at 7:00 p.m. is cancelled VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF a) Minutes of the Committee of the Whole meeting held October 11, 2011 .......................... Pg. 1-7 (motion to adopt)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair 6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

   STAFF REPORTS a) Monthly Building Report for the month of October 2011 .................. Pg. 8-9 b) Monthly Bylaw Enforcement Report for the month of October 2011 ..................................................................................................... Pg. 10 c) Monthly RCMP Report for the month of October 2011 .................. Pg. 11-13 d) Fire Department Report for the months of September and October 2011 ................................................................................................ Pg. 14-20

   6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair 6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

   STAFF REPORTS a) RCMP Contract Billing – Year End Estimate

   1. Report dated October 27, 2011 from the Director of Finance Pg. 21-23

   Staff Recommendation: THAT the report dated October 27, 2011 from the Director of Finance titled “RCMP Contract Billing – Year End Estimate” be received for information.

   b) Extension of the Town’s Residential Garbage and Household Food Waste Collection Contract

   1. Report dated November 1, 2011 from the Superintendent of Engineering ............................................................................ Pg. 24-27

   Staff Recommendation: THAT the Committee recommends that Council approves the extension of the Town’s Residential Garbage and Household Food Waste Collection Contract with Waste Management of Canada Incorporated, for two additional years, from June 1, 2012 to May 31, 2014, as per the Service Fees outlined in the 2009-2012 Collection Contract.

   c) Strategic Plan Status Report

   1. Report dated November 3, 2011 from the Executive Assistant Pg. 28-34

   Staff Recommendation: THAT the report dated November 3, 2011 from the Executive Assistant titled “Strategic Plan Status Report” be received for information.

   d) Action List Update

   1. Report dated November 3, 2011 from the Executive Assistant Pg. 35-62

   Staff Recommendation: THAT the report dated November 3, 2011 from the Executive Assistant titled “Action List Update” be received for information.

   e) Fire Hall Design Update

   1. Report dated November 2, 2011 from the Fire Chief ............. Pg. 63-64

   Staff Recommendation: THAT the report dated November 2, 2011 from the Fire Chief titled “Fire Hall Design Update” be received for information.

   f) Capital Projects Update – November 2011

   1. Report dated November 4, 2011 from the Director of Engineering ....... ................................................................................................ Pg. 65-67

   Staff Recommendation: THAT the report dated November 4, 2011 from the Director of Engineering titled “Capital Projects Update Report – November 2011” be received for information.

   OTHER REPORTS

   6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

9. BUSINESS ITEMS

   12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair 12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports

   STAFF REPORTS COMMITTEE REPORTS

   12.1.4 New Business 12.1.5 Correspondence

   12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair 12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports

   STAFF REPORTS a) Rezoning and Development Permit Application – 1900 Watkiss Way

   1. Report dated November 2, 2011 from the Senior Planner ... Pg. 68-77

   Staff Recommendation: THAT the Committee recommend to Council that the following recommendations of the Planning and Development, Transportation, and Parks, Recreation and Environment Advisory Committees be considered in the rezoning and development permit application:

   • that the applicant install a landscaped and irrigated median system, similar to the one at Camden Green, to be built at the entrance to the development on Watkiss Way that allows for dedicated left hand turn lanes from both directions;
   • that the applicant consult an arborist to conduct a security and risk assessment of the trees bordering the property; and should the report identify risks, that the3 applicant be responsible for any remediation costs to meet the recommendations of the assessment;
   • that the surface treatment of the driveway entrance to the development indicate that there is a crosswalk similar to what is provided currently in the school zone on Watkiss Way; and
   • that an outdoor social gathering area be considered.

   COMMITTEE REPORTS

   12.2.4 New Business

   12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair 12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports

   STAFF REPORTS COMMITTEE REPORTS

   12.3.4 New Business

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, December 13, 2011