TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING

TUESDAY, OCTOBER 11, 2011 at 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF a) Minutes of the Committee of the Whole meeting held September 13, 2011 ................... Pg. 1-12 (motion to adopt)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

   6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

   STAFF REPORTS a) Monthly Building and Subdivision Report for the month of September 2011 ................................................................................. Pg. 13-16 b) Monthly Bylaw Enforcement Report for the month of September 2011 ..................................................................................................... Pg. 17 c) Monthly RCMP Report for the month of September 2011 ............. Pg. 18-21 d) RFP for Fire Dispatch Service for View Royal and Colwood Fire 1. Report dated October 6, 2011 from the Fire Chief ................. Pg. 22-30 Staff Recommendation: THAT the Committee recommend to Council that the Fire Chief of the Town of View Royal be authorized to, in cooperation with the City of Colwood Fire Chief, proceed with the issuance of a Request for Proposal for the provision of Fire Dispatch Services for both municipalities.

   e) Fire Hall Update 1. Verbal report from the Fire Chief (additional information to be distributed at the meeting) 6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

   6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

   STAFF REPORTS a) Capital Projects Update – October 2011 1. Report dated October 7, 2011 from the Director of Engineering ........... Pg. 31-33 Staff Recommendation: THAT the Capital Projects Update Report – October 2011 be received.

   b) Island Highway Improvement Project Update 1. Verbal report from the Director of Engineer (additional information to be distributed at the meeting) OTHER REPORTS 6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

9. BUSINESS ITEMS

   12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

   12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports

   STAFF REPORTS

   COMMITTEE REPORTS a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held September 27, 2011 .............................. Pg. 34-36

   • 1900 Watkiss Way – Rezoning/OCP Amendment Application

   THAT the Committee recommend to Council that a public right-of-way for pedestrian access be provided;

   AND THAT the Strata be responsible for making an annual contribution for maintenance of the park; and

   AND FURTHER THAT the potential for a food security initiative and an outdoor social gathering area be considered. (PREAC-05-11)

   12.1.4 New Business 12.1.5 Correspondence

   12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

   12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports

   STAFF REPORTS

   COMMITTEE REPORTS a) Minutes of the Joint Advisory Committee meeting held September 27, 2011 ...................................................................................... Pg. 37-38

   b) Minutes of the Planning and Development/Transportation Advisory Committee meeting held September 27, 2011 ....................... Pg. 39-41

   • 1900 Watkiss Way – Rezoning/OCP Amendment Application

   THAT the Committee recommend to Council that the applicant consider constructing an off-site swale to deal with on-site stormwater and road storm drainage that would be maintained by the applicant. (PDAC-05-11)

   THAT the Committee recommend to Council that the applicant install a landscaped and irrigated median system, similar to the one at Camden Green, to be built at the entrance to the development on Watkiss Way that allows for dedicated left hand turn lanes from both directions. (PDAC-06-11)

   THAT the Committee recommend to Council that the applicant consult an arborist to conduct a security and risk assessment of the trees bordering the property;

   AND THAT should the report identify risks, that the applicant be responsible for any remediation costs to meet the recommendations of the assessment. (PDAC-07-11)

   THAT the Committee recommend to Council that a covenant be placed on the property to maintain the number of visitor parking spaces that are approved in the final development permit in order to prevent those specific spaces from being used for other purposes in the future. (PDAC-08-11)

   THAT the Committee recommend to Council that the surface treatment of the driveway entrance to the development indicate that there is a crosswalk, similar to what is provided currently in the school zone on Watkiss Way. (PDAC-09-11)

   12.2.4 New Business

   12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair

   12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports

   STAFF REPORTS

   COMMITTEE REPORTS

   12.3.4 New Business

10. CORRESPONDENCE

11. QUESTION PERIOD

12. MOTIONS & NOTICES OF MOTION

13. CLOSED MEETING RESOLUTION

14. TERMINATION

Next Committee of the Whole Meeting: Tuesday, November 15, 2011