TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING

TUESDAY, SEPTEMBER 13, 2011 at 3:30 pm VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA

(motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

a) Minutes of the Committee of the Whole meeting held July 12, 2011 .............................. Pg. 1-11 (motion to adopt)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

STAFF REPORTS a) Monthly Building and Subdivision Report for the months of July and August 2011 ............................................................................... Pg. 12-19 b) Monthly Bylaw Enforcement Report for the months of July and August 2011 ............................................................................................. Pg. 20 c) Monthly RCMP Report for the months of July and August 2011 .. Pg. 21-30

1. Letter dated August 15, 2011 from the Staff Sgt. D. F. Willis, Detachment Commander, West Shore Detachment, Re: Electronic Fingerprint Submissions ............................................. Pg. 31 d) Animal Control Report
2. Report to be distributed e) Fire Department report for the months of July and August 2011
3. Report dated September 13, 2011 from the Fire Chief .......... Pg. 32-37

Staff Recommendation: THAT this report be received for information.

6.1.4 New Business

6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

STAFF REPORTS a) Capital Projects Update – September 2011

1. Report dated September 8, 2011 from the Director of Engineering ............................................................................. Pg. 38-40

Staff Recommendation: THAT the Capital Projects Update Report – September 2011 be received.

b) Fire Hall Architectural Design Firm Selection

1. Report dated September 7, 2011 from the Chief Administrative Officer ............................................................................................ Pg. 41-43

Staff Recommendation: THAT the Committee recommends to Council that Council receive the presentations from the top two architectural firm proposals for consideration and ultimate selection.

• Presentation by Johnson Davidson Architects
• Presentation by Hughes Condon Marler Architects

OTHER REPORTS

6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

12.1.1 Chair’s Report 12.1.2 Business Arising from Previous Minutes 12.1.3 Reports

STAFF REPORTS

COMMITTEE REPORTS a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held July 20, 2011 .......................................... Pg. 44-47

12.1.4 New Business 12.1.5 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

12.2.1 Chair’s Report 12.2.2 Business Arising from Previous Minutes 12.2.3 Reports

STAFF REPORTS a) Rezoning Application – 1900 Watkiss Way

1. Report dated September 8, 2011 from the Senior Planner ......... Pg. 48-61

Staff Recommendation: THAT the Committee recommend to Council that staff be directed to prepare a Land Use Bylaw amendment bylaw for Council consideration for 1900 Watkiss Way;

AND THAT the application be referred to the Planning and Development; Transportation; and Parks, Recreation and Environment Advisory Committees.

b) Temporary Use Permit – 1497 Admirals Road “Return-it” Depot at Admirals Walk Shopping Centre

1. Report dated September 7, 2011 from the Senior Planner ......... Pg. 63-86

Staff Recommendation: THAT the Committee recommend to Council that Council approve Temporary Commercial Use Permit 2011/01, which will allow the operation of a collection depot for beverage containers and electronic equipment subject to noticing as per the requirements of the Local Government Act;

AND THAT the permit include the following conditions:

• That depot operations of collecting, sorting, shipping and receiving materials only be conducted indoors within Unit #106;
• That no breaking, crushing, or dismantling of collected materials be conducted;
• That hours of operation be: 9:00 a.m. to 6:00 p.m., Monday to Saturday and 10:00 a.m. to 5:00 p.m., Sundays and statutory holidays;
• That any shipping and receiving of collected materials be conducted during the hours of 9:00 a.m. to 6:00 p.m., Monday to Saturday; 10:00 a.m. to 5:00 p.m., Sunday and statutory holidays;
• That five spaces near the depot be designated for short term parking (max. 15 minutes);
• That rules of customer conduct be established; and
• That the temporary use permit be valid for a period of three years.

c) Rezoning/OCP Amendment 256/258 Plowright Road

1. Report dated September 6, 2011 from the Senior Planner .................. Pg. 87-99

Staff Recommendation: THAT the Committee recommend to Council that staff be directed to prepare Official Community Plan and Land Use Bylaw amendment bylaws regarding 256/258 Plowright Road for Council consideration;

AND THAT the application be referred to the Planning and Development Advisory Committee.

d) Environmental Development Permit – 325 Bessborough Close

1. Report dated September 7, 2011 from the Acting Planning Technician ......................................................... Pg. 101-150

Staff Recommendation:

1. THAT the Committee recommend that Council consider approval of Development Permit 2011/10 at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the September 13, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

AND THAT Development Permit 2011/10 include the following variances:

• Variance to the 15m setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 metres to 0 metres to legalize the uplands portion of an existing pier, and to legalize an existing stairway used to access the concrete pier and a proposed foreshore gangway and floating wharf.

2. THAT the Committee recommend to Council that Council provide comments to the Department of National Defence regarding the foreshore portion of the wharf and pier structures.

e) Development Variance Permit – 44 Bamford Court

1. Report dated September 1, 2011 from the Acting Planning Technician ......................................................... Pg. 151-157

Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/06 to vary the rear yard setback in the Mill Hill Residential Comprehensive Development (CD-16 Zoning Table) specified in Land Use Bylaw, 1990, No. 35 from 6m to 1.3m at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the September 13, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

AND THAT Development Variance Permit 2011/06 include the following conditions:

• That any dwelling on the lot be sprinklered to the satisfaction of the Fire Chief;
• That Development Variance Permit 2011/03 be rescinded.

f) Environmental Development Permit – 2400 Burnside Road West Victoria Bowmen Archery Club

1. Report dated September 8, 2011 from the Senior Planner .......................................................................................... Pg. 158-177

Staff Recommendation: THAT the Committee recommend that Council consider approval of Development Permit 2011/06 for 2400 Burnside Road West at a future Council meeting subject to:

• Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009;

AND THAT Development Permit 2010/03 include:

• A variance to permit the use of a metal shipping as an accessory structure.

g) Chilco Trails Plan Steering Committee

1. Report dated September 7, 2011 from the Director of Development Services ..................................................... Pg. 178-184

Staff Recommendation: THAT the Committee recommend to Council that the Chilco Trails Committee be comprised of X (to be determined by Council) members of the Parks, Recreation and Environment Committee, 3 staff members and one Council Liaison;

AND THAT Council appointment member of the Parks, Recreation and Environment Advisory Committee to the Chilco Trails Project Steering Committee;

AND FURTHER THAT Council appoint a Council Liaison to the Steering Committee.

COMMITTEE REPORTS

12.2.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair

12.3.1 Chair’s Report 12.3.2 Business Arising from Previous Minutes 12.3.3 Reports

STAFF REPORTS COMMITTEE REPORTS

12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, October 11, 2011