TOWN OF VIEW ROYAL COMMITTEE OF THE WHOLE MEETING AGENDA

TOWN OF VIEW ROYAL

COMMITTEE OF THE WHOLE MEETING

TUESDAY, APRIL 13, 2010 @ 3:30 pm

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF

   1. Minutes of the Budget Committee of the Whole Meeting held February 15, 2010 .......................................................................................................................... Pg. 1-3 (motion to adopt)
   2. Minutes of the Budget Committee of the Whole Meeting held February 22, 2010 .......................................................................................................................... Pg. 4-7 (motion to adopt)
   3. Minutes of the Committee of the Whole Meeting held March 9, 2010.................... Pg. 8-16 (motion to adopt)
   4. Minutes of the Budget Committee of the Whole Meeting held March 15, 2010 ... Pg. 17-19 (motion to adopt)
   5. Minutes of the Budget Committee of the Whole Meeting held March 22, 2010 ... Pg. 20-23 (motion to adopt)

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION PERIOD

6. BUSINESS ITEMS

   6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair

   6.1.1 Chair’s Report 6.1.2 Business Arising from Previous Minutes 6.1.3 Reports

   STAFF REPORTS a) Monthly Building Department Report for the month of March 2010 ....................................................................................... Pg. 24-26 b) Monthly verbal Bylaw Enforcement Report for the month of March 2010 c) Monthly RCMP Report for the month of February 2010........ Pg. 27-30 6.1.4 New Business

   6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair

   6.2.1 Chair’s Report 6.2.2 Business Arising from Previous Minutes 6.2.3 Reports

   STAFF REPORTS a) 2010 Financial Plan and Property Tax Rates

   1. Report dated April 8, 2010 from the Director of Finance ............ Pg. 31-39

   Staff Recommendation: THAT staff bring forward to Council the 2010 Financial Plan and the 2010 Property Tax Rate bylaws.

   OTHER REPORTS 6.2.4 New Business

7. CORRESPONDENCE

8. CLOSED MEETING RESOLUTION

EVENING BREAK

9. CALL TO ORDER (Mayor Hill)

10. PETITIONS & DELEGATIONS

11. PUBLIC PARTICIPATION PERIOD

12. BUSINESS ITEMS

12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair

**12.1.1 Chair’s Report**
**12.1.2 Business Arising from Previous Minutes**
**12.1.3 Reports**

STAFF REPORTS

COMMITTEE REPORTS a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held April 7, 2010.................................... Pg. 40-42

Parks Master Plan THAT the Committee recommends to Council that the following priorities be considered for the Parks Master Plan:

2010 Parks priorities (first 3 in order and the remaining in no particular order) 1. Create a trail along the creek through the new park at the base of the Chan property; 2. Create a plan for Mellor Park, possible tot lot near the road, benches (use Committee input); 3. Do up a plan for View Royal Park, in parts as funding becomes available, eg. viewing stations, area reasonably inexpensive and a quick way to start. 4. Recruit and retain volunteers: - add a parks page to the Town’s website with video animation; - set up a Twitter account for View Royal parks; - ask visitors to the website what their input; and - celebrate an annual Parks Day; 5. Create a long term plan to deal with invasive species, eg. Portage Park; 6. Complete the plan for connecting the two ends of Quincy Avenue; 7. Tot lot in Aldersmith Park; 8. Open Crane easement to the public; 9. Design and create some display signs so they are available to be erected whenever needed; 10. More thorough plan for off-street walking connections through all of View Royal.

12.1.4 New Business 12.1.5 Correspondence

12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair

**12.2.1 Chair’s Report**
**12.2.2 Business Arising from Previous Minutes**
**12.2.3 Reports**

STAFF REPORTS a) Temporary Commercial Use Permit 2010/01 – Thetis Lake Park 1. Report dated April 8, 2010 from the Senior Planner...................... Pg. 43-75

Staff Recommendation: THAT the Committee of the Whole recommends to Council that a Temporary Commercial Use Permit 2010/01 to allow mobile food concession services in Thetis Lake Park be considered for approval at the May 4th Council meeting subject to noticing as per the requirements of the Local Government Act;

AND FURTHER THAT the Permit include the following conditions: * No vending of alcohol; * Inspection of the mobile unit by the Town’s Fire Prevention Officer to ensure appropriate fire safety measures are in place; and * No disposal of liquids on site (water, beverages, oils, etc.) unless an engineered grey water disposal system is approved by the Town of View Royal. * That the permit be valid from its issuance until December 31, 2010.

b) Development Variance Permit 2010/01 – 284 Helmcken Road (View Royal Square) 1. Report dated April 8, 2010 from the Senior Planner...................... Pg. 76-87

Staff Recommendation: THAT the Committee of the Whole recommends to Council that Development Variance Permit 2010/01 for 284 Helmcken Road be considered for approval at the May 4, 2010 Council meeting subject to: * Noticing of property owners and occupants as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009.

AND FURTHER THAT Development Variance Permit 2010/01 include: * A variance to the off-street parking requirements specified by Land Use Bylaw, 1990, No. 35 from 140 stalls to 84 stalls based on the existing and proposed mix of uses to allow a café to open in unit 102.

c) Environmental Development Permit 2010/04 – 192 Werra Road 1. Report dated April 8, 2010 from the Senior Planner...................... Pg. 88-118

Staff Recommendation: THAT the Committee of the Whole recommends to Council that Development Permit 2010/04 for 192 Werra Road be considered for approval at the May 4, 2010 Council meeting subject to: * Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009;

AND FURTHER THAT Development Permit 2010/04 include: * A variance to the maximum permitted side yard fence height for Lot 25 from 2.0m to 3.3m to permit the construction of a retaining wall roughly parallel to the north side lot line; * A variance to the maximum permitted side yard fence height for Lot 26 from 2.0m to 2.9m to permit the construction of a retaining wall roughly parallel to the south side lot line; and * Installation of sediment and erosion control fencing during construction.

d) Environmental Development Permit – 335 Stewart Avenue 1. Report dated April 8, 2010 from the Senior Planner...................... Pg. 119-163

Staff Recommendation: THAT the Committee of the Whole recommends to Council that Development Permit 2010/03 for 335 Stewart Avenue be considered for approval at the May 4, 2010 Council meeting subject to: * Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; * Provision of more detailed information with respect to stormwater management and the deposit of fill and construction of retaining structures along the north property boundary; and * Approval for variance to construct the stairs and associated dock structures within the 15m setback be dependent on DND approval of the proposed dock.

AND FURTHER THAT Development Permit 2010/03 include: * A variance to maximum permitted floor area specified in Land Use Bylaw, 1990, No. 35 from 372 m² to 695 m². * A variance to the setback from the high water mark of the sea specified in Land Use Bylaw, 1990, No. 35 from 15.0m to 0m to allow the construction of the proposed stairs, landing and associated dock structures. * A requirement to remove as much invasive species from the site as possible respecting topographic constraints and under the supervision of a professional biologist. * A requirement to have a certified arborist develop a tree protection plan and to monitor its implementation. * A requirement to have a professional biologist develop, supervise and monitor the implementation of sedimentation and erosion control program.

e) Temporary Commercial Use Permit 2010/02 – 21 Helmcken – Camden Green Sales Trailer 1. Report dated April 8, 2010 from the Senior Planner...................... Pg. 164-170

Staff Recommendation: THAT the Committee of the Whole recommend to Council that Temporary Commercial Use permit 2010/02 which will allow the operation of a sales trailer at 21 Helmcken Road be considered for approval at the May 4, 2010 Council meeting subject to noticing as per the requirements of the Local Government Act.

AND FURTHER THAT the permit be valid until December 31, 2010.

f) Development Permit Application 2009/07 for the Properties at 10 & 12 Helmcken Road and 15 & 25 Conard Street (Camden Green)......... Pg. 171-193 1. Report dated April 8, 2010 from the Senior Planner

Staff Recommendation: THAT the Committee of the Whole recommend to Council that Development Permit 2009/07 for 10 and 12 Helmcken Road and 15 and 25 Conard Street be considered for approval at the May 4, 2010 Council meeting subject to: * Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; * Submittal of a revised Landscape Plan addressing the issues identified in the April 13, 2010 Committee of the Whole staff report from the Senior Planner with respect to increasing the amount of landscaping plantings around the entire building, inclusion of common outdoor space, including direct access to Helmcken Road from the ground level units and providing covered bicycle parking for guests.

AND FURTHER THAT Development Permit 2009/07 include: * A variance to the maximum permitted height from 10.75m to 12.5m to accommodate the use of the attic for storage; * A variance to the maximum permitted lot coverage from 50% to 51%; * A variance to the front yard setback from 6.0m to 4.75m for the proposed balconies; * A variance to the side flanking (south) yard setback from 6.0m to 4.8m for the principle building face and to 3.5m for the stairwell; * A variance to the side yard (east) setback from 6.0m to 5.25m for the principle building face and to 1.6m for the stairs; * A variance to the side flanking (west) yard setback from 6.0m to 4.75m for the proposed balconies; * A variance to the required number of parking stalls from 77 to 73; * A variance to the permitted width of the regular sized parking stalls in the underground parking garage from 2.75m to 2.65m where columns are located; * A variance to the permitted width of the small sized parking stalls in the underground parking garage from 2.4m to 2.3m where columns are located; * A variance to the permitted front yard fence height to 1.2m as measured to the top of the retaining wall; * A variance to the permitted front yard fence height for the between unit privacy screening to 1.8m; * A variance to the maximum permitted flanking side yard fence height to permit 1.8m privacy screening between the units; and * A variance to the permitted side yard fence height to 1.8m as measured to the top of the retaining wall.

g) Draft View Royal Park Plan 1. Report dated April 7, 2010 from the Director of Development Services .........................................................................................Pg. 194-250

Staff Recommendation: THAT this report be received for information;

AND THAT the Committee recommend to Council that the Draft View Royal Park Plan be forwarded to PREAC for comment and then to Council for adoption;

AND FURTHER THAT staff be directed to proceed with a hydrologic study of the site and a grading and drainage plan.

COMMITTEE REPORTS a) Minutes of the Planning & Development Advisory Committee meeting held March 23, 2010 ............................................... Pg. 251-252

12.2.4 New Business

12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Britton, Chair

**12.3.1 Chair’s Report**
**12.3.2 Business Arising from Previous Minutes**
**12.3.3 Reports**

STAFF REPORTS a) Award of Tender for the 2010-2015 Road and Drain Maintenance Contract 1. Report dated April 8, 2010 from the Superintendant of Engineering and Transportation....................................... Pg. 253-271

Staff Recommendation: THAT the Committee recommends that Council approves the award for the Town’s 2010-2015 Road and Drain Maintenance Contract to Victoria Contracting and Municipal Maintenance Corporation (VCMMC);

AND FURTHER THAT the Committee recommends that Council approves Level of Service 1 for this Contract as outlined in the report dated April 8, 2010 prepared by the Superintendant of Engineering and Transportation.

b) Extension of the Boulevard Landscape Maintenance Contract 1. Report dated April 8, 2010 from the Superintendant of Engineering and Transportation....................................... Pg. 273-276

Staff Recommendation: THAT the Committee recommends that Council approves the extension of the Town’s Boulevard Landscape Maintenance Contract with Victoria Contracting and Municipal Maintenance Corporation (VCMMC), with the same performance standards as in the existing Contract, from May 1, 2010 to April 30, 2015.

COMMITTEE REPORTS a) Minutes of the Transportation Advisory Committee meeting held March 23, 2010 ...................................................................... Pg. 277-279

12.3.4 New Business

13. CORRESPONDENCE

14. QUESTION PERIOD

15. MOTIONS & NOTICES OF MOTION

16. CLOSED MEETING RESOLUTION

17. TERMINATION

Next Committee of the Whole Meeting: Tuesday, May 11, 2010