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Committee of the Whole/Documents/Consolidated Budget Variances & Departmental Budget Variances
Appendix

Consolidated Budget Variances & Departmental Budget Variances

February 10, 2026Pages 71–8010 sections

Detailed financial tables showing year-to-date variances across all municipal departments and revenue sources.

6.1.e Budget Variance and Projects Update to December 31, 2025
$13,131,442 Taxation revenue YTD$3,062,014 Fire Services YTD expense$3,090,301 Police YTD expense

Attachment 1: Consolidated Budget Variances

For the period January 1 - December 31, 2025

Unaudited

Revenue 2025 YTD 2025 Budget Variance YTD % YTD
Taxation 13,131,442 13,184,221 52,779 99.6%
User Fees 3,491,772 3,501,903 10,131 99.7%
Sale of Services 810,246 1,101,500 291,254 73.6%
Penalties and fines 134,081 79,000 -55,081 169.7%
Investment income 1,179,351 615,000 -564,351 191.8%
Other revenue 204,044 265,018 60,975 77.0%
Government grants and transfers 2,636,304 3,368,966 732,662 78.3%
Contributions from developers and others 109,874 342,090 232,216 32.1%
Total Revenue 21,697,113 22,457,698 760,585 96.6%
Expenses 2025 YTD 2025 Budget Variance YTD % YTD
General government services 2,946,705 3,390,554 443,849 86.9%
Protective services 6,798,285 7,394,658 596,373 91.9%
Transportation services 2,689,771 3,258,140 568,369 82.6%
Environmental health services 2,571,360 2,859,033 287,673 89.9%
Development services 940,097 994,323 54,226 94.5%
Parks services 923,243 1,030,017 106,774 89.6%
Recreation and culture services 1,462,679 1,478,853 16,174 98.9%
Interest on debt 284,090 284,090 0 100.0%
Total Expenses 18,616,230 20,689,668 2,073,438 90.0%
2025 YTD 2025 Budget Variance YTD % YTD
Amortization 0 3,317,441 3,317,441 0.0%
Total Expenses and Amortization 18,616,230 24,007,109 5,390,879 77.5%
2025 YTD 2025 Budget Variance YTD % YTD
Annual surplus (deficit) 3,080,883 -1,549,411 -4,630,294 -198.8%
Revenue from capital sources 0 1,133,975 1,133,975 0.0%
Capital expenditures -2,913,787 -6,806,791 -3,893,004 42.8%
Transfer from equity in capital assets 0 3,317,441 3,317,441 0.0%
Transfers from reserves for operating 85,000 430,170 345,170 19.8%
Transfers from reserves for capital 1,380,200 2,169,583 789,383 63.6%
Transfers to reserves -1,503,200 -1,505,200 -2,000 99.9%
Transfers from surplus for operating 362,081 2,140,539 1,778,458 16.9%
Transfers from surplus for capital 1,433,507 3,503,233 2,069,726 40.9%
Transfers to surplus from operating -1,896,042 -2,500,466 -604,424 75.8%
Principal payments on debt -333,073 -333,073 0 100.0%
Total Variance -304,430 0 304,430
Page 71–80

Attachment 1: Departmental Budget Variances

For the period January 1 - December 31, 2025

Unaudited

General Government services 2025 YTD 2025 Budget Variance YTD % YTD
Legislative 229,330 268,920 39,590 85.3%
Public Relations 153,611 214,757 61,146 71.5%
Administrative 1,362,758 1,655,388 292,630 82.3%
Finance 750,997 799,350 48,353 94.0%
Information Technology 348,275 399,339 51,064 87.2%
Other Fiscal Services 101,734 52,800 -48,934 192.7%
Total General Government services 2,946,705 3,390,554 443,849 86.9%
Protective Services 2025 YTD 2025 Budget Variance YTD % YTD
Fire Services 3,062,014 2,995,207 -66,807 102.2%
Emergency Planning 279,582 407,686 128,104 68.6%
Building Inspection 178,588 202,027 23,439 88.4%
Bylaw Enforcement 143,544 177,500 33,956 80.9%
Other Protective Services 44,256 53,107 8,851 83.3%
Police 3,090,301 3,559,131 468,830 86.8%
Total Protective Services 6,798,285 7,394,658 596,373 91.9%
Transportation Services 2025 YTD 2025 Budget Variance YTD % YTD
Transportation Administration 999,622 1,345,151 345,529 74.3%
Transportation Roads 1,508,040 1,683,389 175,349 89.6%
Drainage 182,109 229,600 47,491 79.3%
Total Transportation Services 2,689,771 3,258,140 568,369 82.6%
Environmental Health Services 2025 YTD 2025 Budget Variance YTD % YTD
Garbage Collection 609,158 731,474 122,316 83.3%
Sanitary Sewer 1,963,021 2,127,559 164,538 92.3%
Total Environmental health services 2,572,178 2,859,033 286,855 90.0%
Development Services 2025 YTD 2025 Budget Variance YTD % YTD
Planning services 910,072 963,004 52,932 94.5%
Economic Development 30,026 31,319 1,293 95.9%
Total development services 940,097 994,323 54,226 94.5%
Parks Services 2025 YTD 2025 Budget Variance YTD % YTD
Parks Services 923,243 1,030,017 106,774 89.6%
Total parks services 923,243 1,030,017 106,774 89.6%
Recreation and Culture Services 2025 YTD 2025 Budget Variance YTD % YTD
Library services 671,890 688,064 16,174 97.6%
Recreation services 790,789 790,789 0 100.0%
Total recreation and culture services 1,462,679 1,478,853 16,174 98.9%
2025 YTD 2025 Budget Variance YTD % YTD
Interest on debt 284,090 284,090 0 100.0%
Operating Expense Total 18,617,048 20,689,668 2,072,620 90.0%
Page 71–80

Attachment 1: General Government Services

For the period January 1 - December 31, 2025

Unaudited

Department Category YTD Actual 2025 Budget Variance YTD % Spent YTD $ Target @ 100% Value YTD Variance YTD Variance % Department Comments
Legislative Administration $218,974 $222,172 $3,198 98.6% $222,172 $3,198 1.4%
Consultant services - 1,698 1,698 0.0% 1,698 1,698 100.0%
Services and supplies 3,447 4,350 903 79.2% 4,350 903 20.8%
Travel and conferences 6,909 40,700 33,791 17.0% 40,700 33,791 83.0%
Legislative Total 229,330 268,920 39,590 85.3% 268,920 39,590 14.7%
Public Relations Administration 61,795 57,870 -3,925 106.8% 57,870 -3,925 -6.8%
Grants to organizations 60,842 96,465 35,623 63.1% 96,465 35,623 36.9%
Office 391 864 473 45.3% 864 473 54.7%
Services and supplies 30,583 59,558 28,975 51.3% 59,558 28,975 48.7%
Public Relations Total 153,611 214,757 61,146 71.5% 214,757 61,146 28.5%
Administrative Administration 880,834 1,002,981 122,147 87.8% 1,002,981 122,147 12.2%
Advertising 11,004 18,000 6,996 61.1% 18,000 6,996 38.9%
Contracted services 96,915 153,167 56,252 63.3% 153,167 56,252 36.7%
Education and training 11,797 31,756 19,959 37.2% 31,756 19,959 62.8%
Health & safety 6,684 6,788 104 98.5% 6,788 104 1.5%
Insurance 126,780 140,612 13,832 90.2% 140,612 13,832 9.8%
Legal fees 64,948 106,120 41,172 61.2% 106,120 41,172 38.8%
Memberships 17,299 19,081 1,782 90.7% 19,081 1,782 9.3%
Office 38,026 52,977 14,951 71.8% 52,977 14,951 28.2%
Services and supplies 45,931 46,518 587 98.7% 46,518 587 1.3%
Software licenses 33,429 46,766 13,337 71.5% 46,766 13,337 28.5%
Travel and conferences 2,579 4,000 1,421 64.5% 4,000 1,421 35.5%
Utilities 26,532 26,622 90 99.7% 26,622 90 0.3%
Administrative Total 1,362,758 1,655,388 292,630 82.3% 1,655,388 292,630 17.7%
Finance Administration 607,529 658,855 51,326 92.2% 658,855 51,326 7.8% Under budget due to staff vacancies
Consultant services 87,942 78,575 -9,367 111.9% 78,575 -9,367 -11.9% Increased use due to staff turnover
Contracted services 33,994 29,975 -4,019 113.4% 29,975 -4,019 -13.4% Increased use due to staff turnover
Memberships 309 2,175 1,866 14.2% 2,175 1,866 85.8%
Office 12,157 13,156 999 92.4% 13,156 999 7.6%
Professional development 7,513 15,995 8,482 47.0% 15,995 8,482 53.0%
Travel and conferences 1,554 619 -935 251.0% 619 -935 -151.0% Professional development miscoded to Travel and Conferences
Finance Total 750,997 799,350 48,353 94.0% 799,350 48,353 6.0%
Information Technology Administration 105,106 120,609 15,503 87.1% 120,609 15,503 12.9%
Consultant services 16,296 45,300 29,004 36.0% 45,300 29,004 64.0%
Contracted services 136,895 131,893 -5,002 103.8% 131,893 -5,002 -3.8% ESW scope creep on work
Memberships 1,173 572 -601 205.1% 572 -601 -105.1%
Office 374 612 238 61.0% 612 238 39.0%
Services and supplies 4,765 11,226 6,461 42.4% 11,226 6,461 57.6%
Software licenses 83,665 87,470 3,805 95.7% 87,470 3,805 4.3%
Travel and conferences - 1,657 1,657 0.0% 1,657 1,657 100.0%
Information Technology Total 348,275 399,339 51,064 87.2% 399,339 51,064 12.8%
Other Fiscal Services Interest and bank fees 101,734 52,800 -48,934 192.7% 52,800 -48,934 -92.7% Over budget due to interest paid on the release of a few large refundable deposits
Other Fiscal Services Total 101,734 52,800 -48,934 192.7% 52,800 -48,934 -92.7%
Grand Total $2,946,705 $3,390,554 $443,849 86.9% $3,390,554 $443,849 13.1%
Page 71–80

Attachment 1: Protective Services

For the period January 1 - December 31, 2025

Unaudited

Department Category YTD Actual 2025 Budget Variance YTD % Spent YTD $ Target @ 100% Value YTD Variance YTD Variance % Department Comments
Fire Services Administration $2,412,085 $2,359,289 -$52,796 102.2% $2,359,289 -$52,796 -2.2% Variance due to sick and backfill coverage at higher rates than anticipated.
Building operations 39,208 33,943 -5,265 115.5% 33,943 -5,265 -15.5%
Consultant services 11,178 - -11,178 0.0% 0 -11,178 0.0% Costs are related to FireSmart project, which was budgeted in wages (Administration)
Dispatch 155,804 186,029 30,226 83.8% 186,029 30,226 16.2%
Education and training 45,463 80,757 35,294 56.3% 80,757 35,294 43.7%
Grants to organizations 30,132 36,414 6,282 82.7% 36,414 6,282 17.3%
Health & safety 10,745 7,000 -3,745 153.5% 7,000 -3,745 -53.5%
Insurance 29,610 33,589 3,979 88.2% 33,589 3,979 11.8%
Memberships 6,642 3,000 -3,642 221.4% 3,000 -3,642 -121.4%
Office 30,091 35,321 5,230 85.2% 35,321 5,230 14.8%
Repairs and maintenance 48,015 57,403 9,388 83.6% 57,403 9,388 16.4%
Services and supplies 200,488 121,561 -78,927 164.9% 121,561 -78,927 -64.9% Variance due to costs related to FireSmart project, which was budgeted in wages. Additional variance due to cost of main heat pump failure and repair
Software licenses 7,522 11,673 4,151 64.4% 11,673 4,151 35.6%
Travel and conferences 1,767 593 -1,174 297.9% 593 -1,174 -197.9%
Vehicle operations 33,265 28,635 -4,630 116.2% 28,635 -4,630 -16.2% Variance is due to fuel usage based on operations. Fuel is purchased in bulk at market price
Fire Services Total 3,062,014 2,995,207 -66,807 102.2% 2,995,207 -66,807 -2.2%
Emergency Planning Administration 213,371 230,578 17,207 92.5% 230,578 17,207 7.5%
Contracted services 38,000 96,000 58,000 39.6% 96,000 58,000 60.4%
Education and training 10,426 13,186 2,760 79.1% 13,186 2,760 20.9%
Office 1,279 3,376 2,097 37.9% 3,376 2,097 62.1%
Services and supplies 14,547 61,030 46,483 23.8% 61,030 46,483 76.2%
Vehicle operations 1,958 3,516 1,558 55.7% 3,516 1,558 44.3%
Emergency Planning Total 279,582 407,686 128,104 68.6% 407,686 128,104 31.4%
Building Inspection Administration 164,682 179,566 14,884 91.7% 179,566 14,884 8.3%
Contracted services 2,083 5,000 2,917 41.7% 5,000 2,917 58.3%
Education and training 3,451 5,500 2,049 62.7% 5,500 2,049 37.3%
Insurance 711 1,295 584 54.9% 1,295 584 45.1%
Memberships 1,557 721 -836 215.9% 721 -836 -115.9% Building Official's BOABC membership fee for 2025 exceeded the amount budgeted for 2025.
Office 321 1,364 1,043 23.5% 1,364 1,043 76.5%
Repairs and maintenance - 593 593 0.0% 593 593 100.0%
Services and supplies - 1,536 1,536 0.0% 1,536 1,536 100.0%
Software licenses 5,504 5,401 -103 101.9% 5,401 -103 -1.9% Increase in cost of software licenses that was not accounted for in 2025 Budget
Vehicle operations 280 1,051 771 26.6% 1,051 771 73.4%
Building Inspection Total 178,588 202,027 23,439 88.4% 202,027 23,439 11.6%
Bylaw Enforcement Administration 133,764 156,908 23,144 85.2% 156,908 23,144 14.8%
Contracted services - 5,500 5,500 0.0% 5,500 5,500 100.0%
Education and training 809 2,393 1,585 33.8% 2,393 1,585 66.2%
Office 1,671 2,405 734 69.5% 2,405 734 30.5%
Services and supplies 5,235 7,647 2,412 68.5% 7,647 2,412 31.5%
Vehicle operations 2,066 2,647 581 78.0% 2,647 581 22.0%
Bylaw Enforcement Total 143,544 177,500 33,956 80.9% 177,500 33,956 19.1%
Other Protective Services Contracted services 44,256 53,107 8,851 83.3% 53,107 8,851 16.7%
Other Protective Services Total 44,256 53,107 8,851 83.3% 53,107 8,851 16.7%
Police Administration 330,556 444,713 114,157 74.3% 444,713 114,157 25.7%
Contracted services 2,483,146 2,838,418 355,272 87.5% 2,838,418 355,272 12.5%
Dispatch 276,600 276,000 -600 100.2% 276,000 -600 -0.2%
Police Total 3,090,301 3,559,131 468,830 86.8% 3,559,131 468,830 13.2%
Grand Total $6,798,285 $7,394,658 596,373 91.9% $7,394,658 596,373 8.1%
Page 71–80

Attachment 1: Transportation

For the period January 1 - December 31, 2025

Unaudited

Department Category YTD Actual 2025 Budget Variance YTD % Spent YTD $ Target @ 100% Value YTD Variance YTD Variance % Department Comments
Transportation Administration Administration 776,951 790,899 $13,948 98.2% $790,899 $13,948 1.8%
Consultant services 188,053 491,173 303,120 38.3% 491,173 303,120 61.7% Wider variance as Transportation Master Plan and Drainage Master Plan Still in Progress
Contracted services - 1,705 1,705 0.0% 1,705 1,705 100.0% Should be renamed to Professional Dues. Have not been recorded in Vadim yet (all spent)
Education and training 3,428 8,976 5,548 38.2% 8,976 5,548 61.8%
Memberships 1,515 1,455 -60 104.1% 1,455 -60 -4.1%
Office 2,790 6,595 3,805 42.3% 6,595 3,805 57.7%
Software licenses 5,912 20,912 15,000 28.3% 20,912 15,000 71.7% Licenses paid not recorded in Vadim yet
Supplies and services 7,472 15,252 7,780 49.0% 15,252 7,780 51.0% Not all expenditures recorded in Vadim yet
Travel and conferences 1,013 1,831 818 55.3% 1,831 818 44.7% Not all expenditures recorded in Vadim yet
Vehicle operations 12,488 6,353 -6,135 196.6% 6,353 -6,135 -96.6% Coding to be corrected (overbudget expenditure is actually Fleet Replacement Capital Project)
Transportation Administration Total 999,622 1,345,151 345,529 74.3% 1,345,151 345,529 25.7%
Transportation Roads Contracted services 727,526 718,461 -9,065 101.3% 718,461 -9,065 -1.3%
Insurance 17,348 22,000 4,652 78.9% 22,000 4,652 21.1%
Repairs and maintenance 522,867 688,245 165,378 76.0% 688,245 165,378 24.0% Final invoicing (december) not recorded in Vadim yet
Supplies and services 4,193 11,799 7,606 35.5% 11,799 7,606 64.5%
Utilities 236,105 242,884 6,779 97.2% 242,884 6,779 2.8%
Transportation Roads Total 1,508,040 1,683,389 175,349 89.6% 1,683,389 175,349 10.4%
Drainage Contracted services 89,197 134,000 44,803 66.6% 134,000 44,803 33.4% Not fully recorded yet
Repairs and maintenance 92,913 95,600 2,687 97.2% 95,600 2,687 2.8%
Drainage Total 182,109 229,600 47,491 79.3% 229,600 47,491 20.7%
Grand Total $2,689,771 $3,258,140 $568,369 82.6% $3,258,140 $568,369 17.4%
Page 71–80

Attachment 1: Environmental Health Services

For the period January 1 - December 31, 2025

Unaudited

Department Category YTD Actual 2025 Budget Variance YTD % Spent YTD $ Target @ 100% Value YTD Variance YTD Variance % Department Comments
Sanitary Sewer Administration 86,727 66,582 $16,631 75.0% $66,582 $16,631 25.0%
Contracted services 1,832,861 1,942,839 109,978 94.3% 1,942,839 109,978 5.7%
Education and training 1,768 2,815 1,047 62.8% 2,815 1,047 37.2%
Insurance 18,418 11,808 -6,610 156.0% 11,808 -6,610 -56.0%
Internal cost allocations - 566,284 566,284 100.0% -566,284 0 0.0%
Office 3,973 4,010 37 99.1% 4,010 37 0.9%
Repairs and maintenance 463 - -463 0.0% 0 -463 0.0%
Software licenses 8,435 8,278 -157 101.9% 8,278 -157 -1.9%
Supplies and services 9,362 50,054 40,692 18.7% 50,054 40,692 81.3%
Transfers to 566,284 566,284 566,284 0.0% 566,284 566,284 100.0%
Utilities 35,934 37,573 1,639 95.6% 37,573 1,639 4.4%
Vehicle operations 1,037 3,600 2,563 28.8% 3,600 2,563 71.2%
Sanitary Sewer Total 1,998,978 2,127,559 165,357 92.2% 2,127,559 165,357 7.8%
Garbage Collection Contracted services 609,158 705,974 96,816 86.3% 705,974 96,816 13.7%
Supplies and services - 25,500 25,500 0.0% 25,500 25,500 100.0% Bin invoicing has not been recorded yet
Garbage Collection Total 609,158 731,474 122,316 83.3% 731,474 122,316 16.7%
Grand Total $2,608,136 $2,859,033 $287,673 89.9% $2,859,033 $287,673 10.1%
Page 71–80

Attachment 1: Development Services

For the period January 1 - December 31, 2025

Unaudited

Department Category YTD Actual 2025 Budget Variance YTD % Spent YTD $ Target @ 100% Value YTD Variance YTD Variance % Department Comments
Planning services Administration 657,571 665,178 $7,607 98.9% $665,178 $7,607 1.1%
Consultant services 238,294 270,000 31,706 88.3% 270,000 31,706 11.7%
Contracted services - 1,700 1,700 0.0% 1,700 1,700 100.0%
Education and training 8,802 13,430 4,628 65.5% 13,430 4,628 34.5%
Memberships 4,375 4,450 75 98.3% 4,450 75 1.7%
Office 1,009 3,641 2,632 27.7% 3,641 2,632 72.3%
Software licenses - 4,005 4,005 0.0% 4,005 4,005 100.0%
Travel and conferences 21 600 579 3.5% 600 579 96.5%
Planning services Total 910,072 963,004 52,932 94.5% 963,004 52,932 5.5%
Economic Development Contracted services 6,216 6,120 -96 101.6% 6,120 -96 -1.6% The amount budgeted in 2025 for West Shore Chamber of Commerce Fee for Service was slightly under the service increase approved by Council per CR# C-146-23
Memberships 22,770 22,900 130 99.4% 22,900 130 0.6%
Supplies and services 1,039 2,299 1,260 45.2% 2,299 1,260 54.8%
Economic Development Total 30,026 31,319 1,293 95.9% 31,319 1,293 4.1%
Grand Total $940,097 $994,323 $54,226 94.5% $994,323 $54,226 5.5%
Page 71–80

Attachment 1: Parks Services

For the period January 1 - December 31, 2025

Unaudited

Department Category YTD Actual 2025 Budget Variance YTD % Spent YTD $ Target @ 100% Value YTD Variance YTD Variance % Department Comments
Parks Services Administration 567,831 610,463 $42,632 93.0% $610,463 $42,632 7.0%
Consultant services 83,856 76,600 -7,256 109.5% 76,600 -7,256 -9.5%
Contracted services 92,590 120,590 28,000 76.8% 120,590 28,000 23.2% Invasive species final invoices not recorded yet
Memberships - 300 300 0.0% 300 300 100.0%
Office 3,362 3,947 585 85.2% 3,947 585 14.8%
Repairs and maintenance 6,587 5,906 -681 111.5% 5,906 -681 -11.5%
Supplies and services 104,048 145,939 41,891 71.3% 145,939 41,891 28.7%
Travel and conferences 4,076 1,500 -2,576 271.8% 1,500 -2,576 -171.8%
Utilities 24,136 22,232 -1,904 108.6% 22,232 -1,904 -8.6%
Vehicle operations 36,756 42,540 5,784 86.4% 42,540 5,784 13.6%
Parks Services Total 923,243 1,030,017 106,774 89.6% 1,030,017 106,774 10.4%
Grand Total $923,243 $1,030,017 $106,774 89.6% $1,030,017 $106,774 10.4%
Page 71–80

Attachment 1: Recreation and Culture Services

For the period January 1 - December 31, 2025

Unaudited

Department Category YTD Actual 2025 Budget Variance YTD % Spent YTD $ Target @ 100% Value YTD Variance YTD Variance % Department Comments
Recreation services Recreation services 790,789 790,789 $0 100.0% $790,789 $0 0.0%
Recreation services Total 790,789 790,789 0 100.0% 790,789 0 0.0%
Library services Library services 671,890 688,064 16,174 97.6% 688,064 16,174 2.4%
Library services Total 671,890 688,064 16,174 97.6% 688,064 16,174 2.4%
Grand Total $1,462,679 $1,478,853 $16,174 98.9% $1,478,853 $16,174 1.1%
Page 71–80

Attachment 2: Year-to-Date Revenue Analysis

Revenue Type Actual Budget Variance Explanation
Sale of services 810,246 1,101,500 291,254 Permit revenue is tracking lower than anticipated, primarily due to building permits budgeted for $475,000 with YTD actual of $169,211
Penalties and fines 134,081 79,000 -55,081 10% property tax penalty was $45,000 greater than budgeted and fines and MTI exceed budget by $8,000.
Investment income 1,179,351 615,000 -564,351 Greater-than-budgeted interest earnings on bank balances and investments. A significant portion of total interest earned is allocated to reserve funds and accounts.
Government grants and transfers 2,636,304 3,368,966 732,662 As previously reported, casino revenue is tracking under budget at $1,305,995 to the end of Q3. The Q4 amount has not yet been received and so is not reflected in the YTD results but based on communications from the Province we expect to end 2025 at $1,735,372 or $154,628 under budget. Grant funding for capital and non-core projects will be recognized as revenue as part of year-end financial statement preparation.
Contributions from developers and others 109,874 342,090 232,216 Contributions received during the year are recorded on the balance sheet. Revenue is recognized when funded projects are completed and will be recorded at year-end.
Page 71–80

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Extracted from: 2026 02 10 Committee of the Whole Meeting - Agenda - Pdf