Project Summary N-121: Facilities Plan - 45 View Royal Avenue
Phased feasibility study to evaluate future requirements and options for Town Hall and related buildings.
Project Summary
Priority: Strategic
Public Engagement: Inform
Project Name: Facilities Plan - 45 View Royal Avenue
Project Number: 1-2-01400-615 CC140-17
Submitted by: Elena Bolster, Director of Corporate Administration
Director: Elena Bolster
Executive Summary
45 View Royal Avenue is a workplace for over 30 employees and is the site of View Royal Council Chambers. A phased facilities plan will determine how best to physically carry out many of the Town’s operations that take place from this site in the medium to long term and is identified as a Strategic Plan initiative under “Financial Sustainability and Service Excellence”. A facilities plan can consider both municipal requirements as well as broader community needs that may be able to be met through redevelopment – for example co-locating with housing or commercial partners. The phased approach facilitates considerable time for Council, staff, and public input on both design and financing.
Business problem and opportunity
View Royal Town Hall was completed in 1997 and has seen several minor renovations. Growth in the municipality – population and, resultantly, staff – now points to the need to undertake a facilities assessment to investigate if and/or how medium to long term operational needs can continue to be accommodated at 45 View Royal Avenue and to formulate plans in the event the analysis indicates alternate requirements.
Proposed project objectives
To undertake a phased feasibility study that includes an options analysis and evaluation for both building and location:
- Phase 1: Current state analysis/future requirements
- Phase 2: Development and analysis of options, including rough order of magnitude cost estimates for development options and projected operating costs
- Phase 3: Engage architect for conceptual designs
Business risks
If a plan is not undertaken, the Town may be unable to meet the growing community’s service needs and expectations.
Proposed sources of funding
Casino revenue 1-1-00557-866
Costs and benefits
| FY1 | FY2 | FY3 | FY4 | FY5 | 5-year Total | |
|---|---|---|---|---|---|---|
| Capital | 0 | 0 | 50,000 | 90,000 | 140,000 | |
| Operational | 0 | 0 | 0 | 0 | 0 | |
| Total | 0 | 0 | 50,000 | 90,000 | 140,000 |
| Benefits | |
|---|---|
| Tangible | Development of a comprehensive, phased plan for anticipated future growth. |
| Intangible | Orderly approach to asset planning and management. |
Recommendation
THAT the Committee recommend the 2026-2030 Financial Plan include Facilities Plan - 45 View Royal Avenue in 2028/2029 to be funded by Casino revenue.
Additional Information
A phased facilities plan – funded and therefore conducted over a 3-year period – can consider both the building and the location of 45 View Royal Avenue.
Specifically, the plan would investigate the folllowing:
Building:
- Understand how the current buiding is being used
- What future growth will look like – in 5, 10, 15, and 25 years
- Space analysis and preliminary functional program
- Phsical condition of the existing buildings (building condition assesment), including Parks buildings
Location:
- Understand if the current location is optimal site to serve the population or if another site would have improved access for residents and for staff to reach residents
- Review ownership for other potential sites
- Determine extent of land requirements if acquiring
- Consider expansion opportunities
- Review potential to relocated any current functions to alternative site
- Review potential to relocate any current off-site functions to current site
Scope of work will include review of similarly sized municipalities undertaking this type of work to understand best practices and the advantages and disadvantages of co-locating with housing or commercial partners.
2028 - Phase 1: Current state analysis/future requirements – including staffing projections over multiple time horizons, preliminary functional program, preliminary space analysis, land size requirements Phase 2: Development and analysis of options – including rough order of magnitude cost estimates for development options and projected operating costs. Options may include, but are not limited to, retention and expansion of existing facilties on current site, build new on existing site, relocate and build new on another site. Consideration of partnering with housing or commercial development initiatives can also be explored.
2029 - Phase 3: Engage architect for conceptual designs