MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 7, 2026

TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, APRIL 7, 2026 VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Tobias
• Councillor Brown
• Councillor Lemon
• Councillor MacKenzie
• Councillor Mattson
• Councillor Rogers

PRESENT ALSO:

• S. Sommerville, Chief Administrative Officer
• E. Bolster, Director of Corporate Administration
• I. Leung, Director of Engineering
• L. Taylor, Director of Development Services
• S. Vella, Director of Finance
• S. Scory, Senior Planner
• J. Cochrane, Deputy Director of Corporate Administration
• 2 members of the public
• 0 members of the press

1. CALL TO ORDER

Mayor Tobias called the meeting to order at 6:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Brown SECONDED BY: Councillor Mattson

THAT the agenda be approved as presented. CARRIED

3. PUBLIC PARTICIPATION PERIOD

4. BYLAWS

a) Election Procedures Bylaw Amendment - Mail Ballot Voting

1. Report dated March 17, 2026 from the Director of Corporate Administration

The Director of Corporate Administration gave an overview of the report to Council.

Council inquired about the process for members of the public to obtain mail ballots.

MOVED BY: Councillor Lemon SECONDED BY: Councillor Brown

THAT the report dated March 17, 2026 from the Director of Corporate Administration titled “Election Procedures Bylaw Amendment – Mail Ballot Voting” be received. CARRIED

2. Election Procedures Bylaw No. 989, 2018 Amendment Bylaw No. 1164, 2026 A Bylaw to Amend Election Procedures Bylaw in Relation to Mail Ballot Voting

MOVED BY: Councillor Brown SECONDED BY: Councillor Rogers

THAT Election Procedures Bylaw No. 989, Amendment Bylaw No. 1164, 2026 be given first, second, and third reading. CARRIED

5. MAYOR’S REPORT

The Mayor noted that he participated in the opening of the youth soccer World Cup held at the Juan de Fuca Recreation Centre.

6. PETITIONS & DELEGATIONS

7. STAFF REPORTS

a) Solid Waste Collection Contract Renewal - Secondary Suites

1. Report dated March 11, 2026 from the Director of Engineering

The Director of Engineering gave an overview of the report to Council.

Council and staff discussed current limits on the number of garbage bins, the contractor’s capacity to accommodate additional bins, the volume of annual bin and decal requests, and the potential for a pilot project.

MOVED BY: Councillor Mattson SECONDED BY: Councillor Brown

C-66-26 THAT staff amend the Collection and Disposal of Residential Garbage and Household Food Waste Bylaw No. 745, 2009 and Fees and Charges Bylaw No. 958, 2016 to allow additional garbage bins to be provided for secondary suites and garden suites;

AND THAT this service be onboarded and established in 2028 as part of the 2027-2030 Solid Waste Collection contract renewal process. CARRIED

b) Request for Decision - Erskine Lane Bike Lane

1. Report dated March 31, 2026 from the Director of Engineering

The Director of Engineering gave an overview of the report to Council.

Council and staff discussed parking allocations for tenants at 9 Erskine Lane, hospital parking, bike lane usage, and parking complaints.

MOVED BY: Councillor Lemon SECONDED BY: Councillor Brown

THAT no changes be made to the Erskine Lane bike lane. DEFEATED Mayor Tobias, Councillors MacKenzie, Mattson, and Rogers opposed

MOVED BY: Councillor Brown SECONDED BY: Councillor Mattson

C-67-26 THAT staff install knock down bollards as per “Option 2B” in the report dated March 31, 2026 from the Director of Engineering titled “Request for Decision – Erskine Lane Bike Lane”, using the Town’s Transportation Roads budget to install the bollards ($5,000, one time) and maintain the asset (up to $7,000, annually). CARRIED Councillor Lemon opposed

c) Official Community Plan Review and Update: First Draft Official Community Plan Review

(continued discussion from the March 31, 2026 Special Council meeting)

MOVED BY: Councillor Rogers SECONDED BY: Councillor Brown

C-68-26 THAT staff review the Official Community Plan and identify instances of non-committal language such as “consider,” “considers,” “considering,” and “consideration,” and where appropriate, revise such language to more proactive terms such as “advocate,” “collaborate,” “investigate,” or similar, in order to strengthen the Plan’s clarity, intent, and commitment to action. CARRIED

Councillor Mattson referenced the Short-Term Action list in the Official Community Plan, and spoke regarding the action item to update zoning on lots fronting Island Highway.

MOVED BY: Councillor Mattson SECONDED BY: Councillor Brown

C-69-26 THAT the action item to review and update zones of lots fronting Island Highway in the Zoning Bylaw to accommodate higher residential densities be excluded from the Official Community Plan. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson

C-70-26 THAT the Official Community Plan encourage commuter traffic to utilize regional rapid transit corridors, including routes such as Island Highway and Trans-Canada Highway, to improve overall transportation efficiency and help ensure local roads remain available for emergency vehicles, service deliveries, school buses, and transit operations within the community. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor MacKenzie

C-71-26 THAT the goal titled “Growth Management & Community Character Preservation” in “View Royal 2050” in the Official Community Plan be amended to read: “New development must ensure these natural amenities can be appreciated by existing and new residents alike.” CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Mayor Tobias

C-72-26 THAT the action items listed under “Context” in the section “Reconciliation” be relocated to the section titled “Action Plan” to ensure all action items in the Official Community Plan are located in the same section. CARRIED Councillor MacKenzie opposed

MOVED BY: Councillor Rogers SECONDED BY: Councillor Brown

C-73-26 THAT the paragraph titled “Housing Trends” in “Regional Trends” in the Official Community Plan be amended to include updated information on the current number of housing units constructed. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Mayor Tobias

C-74-26 THAT the pie chart titled “Percentage of Population per Dwelling Type (2021)” in the Official Community Plan be amended to include labels with both category names and percentages to improve accessibility in visual data. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor

THAT the paragraph titled “Extrapolating to 2050” be removed from the Official Community Plan. FAILED FOR LACK OF SECONDER

MOVED BY: Councillor Rogers SECONDED BY: Mayor Tobias

C-75-26 THAT an additional column be added to the tables titled “Local Oriented Retail/Service Demand Projections – Lower Scenario” and “Local Oriented Retail/Service Demand Projections – Higher Scenario” in the Official Community Plan to provide baseline data for the 2019–2025 period. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

C-76-26 THAT the following be added to the section titled “Land Use” in the Official Community Plan: “Land use and density are constrained by the region’s ‘pinch point’ geography and limited transportation commuter infrastructure.” CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Mayor Tobias

C-77-26 THAT the policy under “Redevelopment Policies” in the section titled “Land Use” in the Official Community Plan be amended to read: “Where heritage, archeological or cultural assets that may be significant to the Town, Songhees and Xʷsepsәm Nations…”. CARRIED

MOVED BY: Councillor Mattson SECONDED BY: Councillor Lemon