MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON MONDAY, FEBRUARY 27, 2017

MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING

HELD ON MONDAY, FEBRUARY 27, 2017

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration P. Hurst, Fire Chief/Director of Protective Services J. Rosenberg, Director of Engineering L. Chase, Director of Development Services M. Dillabaugh, Director of Finance E. Bolster, Deputy Corporate Officer 0 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 5:11 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED BY: Councillor Rast

THAT the agenda be approved as presented.

3. MAYOR’S REPORT

4. PETITIONS & DELEGATIONS

5. PUBLIC PARTICIPATION

6. REPORTS

a) 2017 - 2021 Five Year Financial Plan Deliberations

The Committee agreed to the replacement and additional Special Committee of the Whole Budget meeting dates of March 9 and 16, 2017 from 4:00 – 7:00 p.m. respectively.

The Director of Finance noted that the non-core budget expenditures for 2017 total $1,383,045 proposed to come from the following funding sources:

• $142,000 – Development Cost Charges (DCC)
• $124,250 – Surplus
• $137,146 – Reserve
• $216,000 – Casino
• $124,800 – Grants
• $638,849 – Taxes

The Director of Finance noted that currently there is a 7.1% non-core tax increase consisting of:

• 0.2% general government;
• 1.3% protective services – fire and emergency planning;
• 0.8% planning;
• 3.7% fiscal services;
• 3.2% transportation; and
• (2.1%) 2016 non-core tax funding.

The following items are to be included as non-core budget items for 2017:

• Aerial photos – addition of $6,500 – to be funded from surplus;
• Miscellaneous traffic reports – addition of $10,000 – to be moved to core and funded from taxation;
• Engineering specifications-amendments – addition of $8,000 – to be funded from taxation;
• Summer student and vehicle – addition of $7,500 – one-time supplementary to be funded from potentially from surplus ($6,000) and a grant ($1,500);
• GIS consultant – addition of $8,000 – to be funded from taxation;
• Reset 2 survey monuments – addition of $4,000 – to be funded from taxation;
• DCC Bylaw review – addition of $40,000 to be funded from DCCs;
• Miscellaneous – to supplement staff – addition of $20,000 – to be funded from taxation;
• Mater Transportation Plan update – addition of $2,000 – to be funded from DCCs;
• Master Drainage Plan update – addition of $55,000 – to be funded from DCCs;
• Anti-skid and speed box on Atkins Road – addition of $12,500 – one-time supplementary to be funded from Casino ($10,000) and a grant ($2,500);
• Stancil Lane parking area – addition of $13,000 – to be funded from Casino (Note: if the proposed capital project for Stancil Lane is approved, the parking can be addressed as part of that capital project and this item would be removed from the non-core budget list);
• Replace curb on Island Highway (north side, Fort Victoria to Kislingbury Lane) – addition of $30,000 – to be funded from Casino (Note: this is year 1 of 3 year project);
• Rudyard Road curbs near stop sign – addition of $6,000 – to be funded from Casino;
• Relocation of speed reader boards – addition of $5,000 – to be funded from taxation;
• Tree replacement program – addition of $25,000 – to be funded from taxation (Note: approval to proceed with this work immediately to ensure optimal spring planting time);
• Invasive species removal – addition of $5,000 from taxation;
• Boulevard Trees-year 1 of 3 year inventory & maintenance plan – removal of $10,000 from Casino;
• Seasonal banners – addition of $3,500 – to be funded from taxation;
• Highland Road Bridge south timber replacement – addition of $19,000 – to be funded from Casino;
• Repaint pedestrian overpass – addition of $20,000 – one-time supplementary to be funded from surplus;
• Repaint Parsons Bridge south side railings/guard rail – removal of $10,000 from Casino;
• Street light replacement program – addition of $40,000 – to be funded from taxation;
• Contaminated spill containment supplies – addition of $1,500 – one-time supplementary to be funded from Casino (Note: to be listed as “one-time” currently but to be discussed again in the future);
• Repairs from backlog of maintenance work & emergencies – addition of $60,000 – $30,000 to be moved to core and funded from taxation and $30,000 to be one-time supplementary with source to be determined;
• Wetlands dredging and Parrotfeather eradication – addition of $20,000 to be one-time supplementary with source to be determined;
• Arborist tree permits – addition of $5,000 – one-time supplementary to be funded from taxation (Note: staff to develop a plan);
• Community garden water service/shelving – addition of $1,000 – one-time supplementary to be funded from taxation;
• Centennial Park small shed roof – addition of $2,500 – one-time supplementary to be funded from taxation;
• Relocate Town Hall flag pole to park – addition of $1,500 – one-time supplementary to be funded from taxation;
• Espallier trellis – addition of $2,500 – to be funded from Casino;
• Mature tree irrigation – addition of $1,250 – to be funded from Casino;
• Signage – removal of $2,800 from Casino;
• Interpretive room – removal of $2,250 from Casino;
• Chilco Park request from to light playground area – removal of $7,000 from Casino;
• Parks Invasive Coordinator – addition of $10,000 – to be funded from taxation;
• Green Team – addition of $6,000 – one-time supplementary to be funded from taxation;
• BC One Call – addition of $750 – to be funded from Sewer Capital Reserve;
• Master Sanitary Sewer Plan – addition of $45,000 – to be funded from Sewer DCCs;
• New SCADA server hardware and labour – addition of $10,000 – to be funded from Sewer Capital Reserve;
• Sketch-up software – addition of $1,000 – to be funded from taxation;
• Planning – Consultants – Public Places Bylaw – addition of $8,000 – to be funded from surplus;
• Planning – Consultants – Parks Master Plan – removal of $15,000 from surplus;
• Planning – Consultants – Commercial Precinct Plans – staff to provide estimate of consulting costs for a.) interchange to border; b.) Helmcken to interchange; and c.) Hospital area;
• Planning – Consultants – Urban Design Plan – removal of $30,000 from taxation;
• Planning – Lime kiln conservation work – addition of $151,000 – to be funded from Casino ($30,200) and a grant ($120,800) (Note: if grant application not successful, the $30,200 will be removed);
• Planning – Economic Development Strategy – removal of $15,000 from surplus;
• Public Relations – Canada 150 – addition of $15,000 – to be moved to core and funded from taxation (Note: rename to “Public Relations – Community Events”);
• Admin – Contracted services/supplies – addition of $21,250 – to be funded from surplus;
• Admin – Insurance – property claims – addition of $65,000 – to be funded from surplus;
• Fire – Dispatch – addition of $14,000 – to be funded from taxation;
• Fire Volunteers – wages – addition of $27,378 – to be moved to core and funded from taxation (Note: staff to provide additional information);
• Fire Volunteers – benefits – addition of $5,907 – to be moved to core and funded from taxation (Note: staff to provide additional information);
• Fire Volunteers – standby – staff to provide additional information;
• RCMP – contracted services/supplies – addition of $126,396 to be determined;
• Recreation services – addition of $30,000 – to be funded from Casino;
• Offset potential property assessment appeals – addition of $200,000 – to be funded from taxation;
• Reserve account funding – future operating expenditures – addition of $20,000 to be determined;
• Reserve account funding – Capital Renewal Reserve – addition of $40,000 to be determined; and
• Reserve account funding – Parks Improvement Reserve – addition of $20,000 to be determined.

The Director of Engineering noted that Council had previously requested an investigation of options to prevent left turns onto Rudyard Road from Helmcken Road. A petition was recently received by the Town from a resident that indicates thirty-five residents oppose the installation of a barricade on Helmcken Road. Staff is recommending installation of a concrete curbs on both sides of Rudyard Road from the intersection of Helmcken Road for approximately 15 metres on the south side and 9 metres on the north side to address the congestion near the stop sign at Rudyard Road. The Committee requested that staff investigate the costs for the installation of a.) a chicane and b.) a speed camera.

The Director of Finance discussed the next steps in the 2017 budget deliberations with the Committee being operating budget review, capital budget review and revenue budget review.

7. QUESTION PERIOD

8. TERMINATION

MOVED BY: Councillor Rogers SECONDED BY: Councillor Weisgerber

THAT this meeting terminate. Time: 8:08 p.m.

CARRIED