MINUTES OF A COMMITTEE OF THE WHOLE MEETING HELD ON TUESDAY, FEBRUARY 14, 2017
Minutes covering various municipal business including RCMP quarterly reporting, policing priorities for 2017, and multiple rezoning applications.
TOWN OF VIEW ROYAL
MINUTES OF A COMMITTEE OF THE WHOLE MEETING
HELD ON TUESDAY, FEBRUARY 14, 2017
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rogers Councillor Rast Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Rosenberg, Director of Engineering P. Hurst, Director of Protective Services M. Dillabaugh, Director of Finance Insp. L. Chomyn, West Shore RCMP E. Bolster, Deputy Corporate Officer 0 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 3:30 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Weisgerber SECONDED: Councillor Mattson
THAT the agenda be amended to include item 6.2.4(b), 9.3.4(a) and 11(a-b);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES OF PREVIOUS MEETINGS, ADOPTION OF
a) Minutes of the Committee of the Whole meeting held January 10, 2017
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rast
THAT the minutes of the Committee of the Whole meeting held January 10, 2017 be adopted. CARRIED
4. PETITIONS & DELEGATIONS
5. PUBLIC PARTICIPATION PERIOD
6. BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair’s Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
Staff Reports
a) West Shore RCMP Detachment Quarterly Mayor’s Report – October 1 to December 31, 2016
The Committee and the Inspector discussed file count statistics for View Royal; renovations at the West Shore RCMP detachment; and calls for service to Choices Transitional Home.
MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers
THAT the West Shore RCMP Detachment Quarterly Mayor’s Report – October 1 to December 31, 2016 be received. CARRIED
b) View Royal Policing Priorities – 2017
The Committee and the Inspector discussed the Town’s list of policing priorities for 2017.
MOVED BY: Mayor Screech SECONDED: Councillor Mattson
COW-04-17 THAT the Committee recommend to Council that the Town of View Royal’s top three policing priorities for 2017 be:
- traffic enforcement;
- property crime; and
- an increased presence in the municipality. CARRIED
c) Letter dated January 24, 2017 from Insp. L. Chomyn, Officer in Charge, West Shore RCMP, Re: 2017/18 Annual Performance Plan
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
THAT the letter dated January 24, 2017 from Insp. L. Chomyn, Officer in Charge, West Shore RCMP, Re: 2017/18 Annual Performance Plan be received. CARRIED
6.1.4 New Business
6.2 FINANCE & ADMINISTRATION – Mayor Screech, Chair
6.2.1 Chair’s Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Capital Project Update
- Report dated February 8, 2017 from the Director of Finance
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the report dated February 8, 2017 from the Director of Finance titled “Capital Project Update” be received for information. CARRIED
b) 2016 Casino Revenue Report
- Report dated February 8, 2017 from the Director of Finance
The Committee requested that the Director of Finance bring forward quarterly Casino revenue trends for the past few years.
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the report dated February 8, 2017 from the Director of Finance titled “2016 Casino Revenue Report” be received for information. CARRIED
c) 2017-2021 Financial Plan
The Director of Finance gave a 2017 budget overview PowerPoint presentation to the Committee and outlined the proposed budget meeting schedule. A replacement date for the February 28 meeting was requested and an additional date in March was suggested should it be required. Council members were encouraged to submit any projects they had in mind to either the Chief Administrative Officer or the Director of Finance.
MOVED BY: Councillor Rogers SECONDED: Councillor Rast
THAT the 2017-2021 Financial Plan binder distributed on February 14, 2017 be received. CARRIED
d) Chief Administrative Officer Update
- Report dated February 8, 2017 from the Chief Administrative Officer
The Chief Administrative Officer gave an overview of the report to the Committee.
The Committee and staff discussed the anticipated timeline for removal of hoarding on municipal land by the Eagle Creek Village development; bylaw enforcement; 9-1-1 dispatch; timing for installation of the traffic signal at Burnside Road West/Watkiss Way; inclusion of funds in the 2017 budget for some of the recommendations in the Parks Master Plan; design of the E&N Rail Trail at Hallowell Road; and Eagle Creek Park trail.
MOVED BY: Councillor Rast SECONDED: Councillor Weisgerber
THAT the report dated February 8, 2017 from the Chief Administrative Officer titled “Chief Administrative Officer Update” be received for information. CARRIED
OTHER REPORTS
6.2.4 New Business
a) Canada 150 Events
The Committee discussed the list of possible Canada 150 celebration events proposed by the Community Development Advisory Committee and Volunteer View Royal.
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
COW-05-17 THAT the Committee recommend that Council support a Heritage Day event at Craigflower Manor; street light banner contest; and the commission of a Canada 150 beer by the Four Mile Brew Pub as the Town’s Canada 150 events. CARRIED
b) Special Committee of the Whole Meeting – February 15, 2017
The Committee discussed the order of the agenda for the Special Committee of the Whole meeting to be held February 15, 2017 at the Songhees Wellness Centre.
7. CORRESPONDENCE
8. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the meeting now recess at 5:25 p.m.
EVENING BREAK
CALL TO RECONVENE – Mayor Screech called the meeting to order at 7:00 p.m.
PRESENT WERE: Mayor Screech Councillor Mattson Councillor Rast Councillor Rogers Councillor Weisgerber
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer 18 members of the public 0 members of the press
8.2 PETITIONS & DELEGATIONS
8.1 PUBLIC PARTICIPATION
a) J. Zweng, 15-1500 Glentana Road, Strata President, stated she is in favour of the rezoning application for 105, 106, 107 and 108 Glentana Road and is happy to see new development in the area. She noted that the developer and architect have worked with neighbouring property owners to address concerns and anticipates that approach going forward.
b) D. Dobbie, 7-1938 West Park Lane, expressed his concern regarding the rezoning application for 1938 West Park Lane. He described his attempts to sell his manufactured home and the upgrades he has made to it. Mr. Dobbie would like the compensation package being offered by the property owner to the tenants to reflect assessed values.
c) K. Hayes, 4-1938 West Park Lane, read her letter aloud expressing her concerns regarding the rezoning application for 1938 West Park Lane and displacement of current residents. Ms. Hayes indicated she would like compensation to be provided by the property owner to reflect either assessed or market values.
d) B. Seinen, 38-1938 West Park Lane, stated he is in favour of the rezoning application for 1938 West Park Lane; however, he is concerned about the displacement of residents and the compensation package offered.
9. BUSINESS ITEMS
9.1 PARKS, RECREATION & ENVIRONMENT – Councillor Rogers Chair
9.1.1 Chair’s Report
9.1.2 Business Arising from Previous Minutes
9.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
OTHER REPORTS
9.1.4 New Business
9.1.5 Correspondence
9.2 PLANNING & DEVELOPMENT – Councillor Weisgerber, Chair
9.2.1 Chair’s Report
9.2.2 Business Arising from Previous Minutes
9.2.3 Reports
STAFF REPORTS
a) Rezoning Application No. 2016/06 – 105, 106, 107 and 108 Glentana Road
- Report dated February 7, 2017 from the Senior Planner
The Senior Planner gave a presentation to the Committee regarding the rezoning application for 105, 106, 107 and 108 Glentana Road.
The Committee and staff discussed community amenity contribution options; engagement with neighbouring property owners; screening; and parking.
E. Barker, architect, stated this is a proposed strata building though the applicant is willing to offer a percentage of units as rental. Mr. Barker indicated that the applicant would prefer instead to install a trail with stairs in the portion of Portage Park located east of the E&N Railway to create a walking loop for the neighbourhood.
The Committee and the Mr. Barker discussed building massing, parking, and trees on the adjacent property.
MOVED BY: Mayor Screech SECONDED: Councillor Rast
THAT the report dated February 7, 2017 from the Senior Planner titled “Rezoning Application No. 2016/06 – 105, 106, 107 and 108 Glentana Road” be received for information. CARRIED
a) Rezoning Application No. 2016/02 – 1342/1352 Trans-Canada Highway
- Report dated February 8, 2017 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee and E. Barker, architect, discussed greenspace; engagement with neighbouring property owners; widening and resurfacing of St. Giles Road; setbacks; and community amenity contribution options.
MOVED BY: Councillor Rast SECONDED: Mayor Screech
THAT the report dated February 8, 2017 from the Senior Planner titled “Rezoning Application No. 2016/02 – 1342/1352 Trans-Canada Highway” be received for information. CARRIED
b) Rezoning Application No. 2016/04 – 1938 West Park Lane
- Report dated February 9, 2017 from the Senior Planner
The Senior Planner gave a summary of the report to the Committee.
The Committee and staff discussed displacement of current residents; options to address residents’ concerns through the property owner; and access to parkland.
M. Baier and M. Johnson, Limona Construction, applicants, discussed possible amendments to the proposed development; fire interface requirements; ownership of non-developable areas currently shown as dedicated parks; on-site parking; stormwater management; and setbacks for parking in driveways.
The Committee and the applicants discussed road ownership options; multi-family housing; and impacts to existing residents.
E. Gieringer, owner, described the proposed compensation package for existing residents and offered removal of the manufactured homes at his expense.
MOVED BY: Mayor Screech SECONDED: Councillor Rast
THAT the report dated February 9, 2017 from the Senior Planner titled “Rezoning Application No. 2016/04 – 1938 West Park Lane” be received for information. CARRIED
COMMITTEE REPORTS
9.2.4 New Business
9.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
9.3.1 Chair’s Report
9.3.2 Business Arising from Previous Minutes
9.3.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
9.3.4 New Business
a) E&N Corridor Development Cost Charges
MOVED BY: Councillor Rogers SECONDED: Mayor Screech
COW-06-17 THAT the Committee recommend to Council that a resolution be submitted to the 2017 Association of Vancouver Island and Coastal Communities’ Annual General Meeting regarding an E&N Corridor development cost charge. CARRIED
10. CORRESPONDENCE
11. MOTIONS & NOTICES OF MOTION
Councillor Rogers indicated he would like the following items placed on the March 14, 2017 Committee of the Whole meeting:
a) Neighbourhood Context for Redevelopments b) View Royal Affordable Housing Reserve
12. QUESTION PERIOD
13. CLOSED MEETING RESOLUTION
14. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Weisgerber
THAT this meeting terminate. Time: 8:50 p.m. CARRIED
MAYOR
CLERK
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