MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, FEBRUARY 19, 2013

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, FEBRUARY 19, 2013

PRESENT WERE: Mayor Hill Councillor Rast Councillor Rogers Councillor Screech

REGRETS: Councillor Mattson

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services J. Beauchamp, Director of Finance J. Rosenberg, Director of Engineering J. Chow, Senior Planner E. Bolster, Deputy Municipal Clerk

23 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Hill called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the agenda be amended to replace item 10(b);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held February 5, 2013

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the minutes of the Council meeting held February 5, 2013 be adopted as presented. CARRIED

4. MAYOR'S REPORT

Mayor Hill discussed happenings within the Capital Regional District Board specifically grants, weighted votes, contract struck with Partnerships BC; sewer; and deer and geese management.

5. PETITIONS & DELEGATIONS

a) Jeff Ward, Manager, Planning, Resource Management and Development, CRD Regional Parks, Re: Update on E&N Rail Trail Project

J. Ward gave a brief background in regard to the E&N Rail Trail; Trail development plan; completed Trail portions of phase 1 between 2009 - 2012; portions of the Trail that are currently in progress; planning and discussion stages (Esquimalt Road crossing and Trail

routing through the Songhees and Esquimalt First Nations); and proposed phase 2 (building of Trail from the Four Mile Bridge to Island Highway at Burnside Road West).

Council, J. Ward and J. Frederick (CRD) discussed the need for above-grade connections in Portage Park over the Trail and rail line including costs and potential funding sources; improvements to Hallowell Road; projected completion of phase 2 of the Trail in the Fall of 2013; safety requirements needed at the Wilson Road intersection; and phase 1 Trail opening (June 2013).

6. PUBLIC PARTICIPATION PERIOD

a) J. Luton, 22 Phillipa Place, requested that the CRD and Town of View Royal Council engage target user groups in regard to the development of the E&N Rail Trail.

b) R. Armstrong, 14-1509 Glentana Road, requested that the E&N Rail Trail be continuous along the rail bed corridor and not divert onto Admirals Road.

c) C. Fraser, 32-118 Aldersmith Place, discussed the need for connectivity of the E&N Rail Trail from the Aldersmith neighbourhood to and through Portage Park.

d) G. Graham, 25-118 Aldersmith Place, discussed the need for connectivity of the E&N Rail Trail from the Aldersmith neighbourhood to and through Portage Park.

e) B. Pratt, 236 Burnett Road, stated the need for sidewalks, street lighting and traffic calming on Burnett Road. Mr. Pratt noted his concern regarding the lack of communication between residents and staff.

f) D. Critchley, 132 St. Giles Street, discussed the Millstream Creek ecotones.

g) D. Cawley, 30 Bishan Place, stated the need for traffic calming on Burnett Road.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Permit Application No. 2011/12 – 231, 235, 237A, 237B and 241 Island Highway

1. Report dated February 13, 2013 from the Senior Planner

The Senior Planner gave a brief summary of the report to Council.

Council discussed phasing vis a vis the setback variances requested and off-site servicing agreement to be entered into at the building permit stage.

2. Comments from the Applicant

E. Barker, architect, noted that compared to a standard building that is three stories high, the proposed building is similar.

W. Pye, stated his intention is that the development be continuous but would like to have it phased for absorption purposes; as well as closure of the existing driveway.

3. Comments from the Public

4. Correspondence

a) Email dated February 5, 2013 from R. Steer, Re: Development Permit No. 2011/12 – 231, 234, 237 A&B and 241 Island Highway

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the email dated February 5, 2013 from R. Steer, Re: Development Permit No. 2011/12 – 231, 234, 237 A&B and 241 Island Highway be received. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-10-13 THAT Development Permit 2011/12 be approved;

AND THAT Development Permit 2011/12 include the following:

• variance to the required side yard for the existing house at 241 Island Highway from 4.5m to 2.0m;
• variance to the required side yard for Block B from 4.5m to 2.5m;
• variance to the building height for Block A from 10.0m to 12.8m;
• variance to the building height for Block B from 10.0m to 14.2m;
• variance to the building height for Block C from 10.0m to 13.0m;
• variance to the building height for Block D from 10.0m to 12.0m;
• variance to the building height for Block E from 10.0m to 13.0m;
• variance to the building height for Block F from 10.0m to 12.2m;
• variance to the building height for Block G from 10.0m to 12.5m;
• variance to the required number of recreation vehicle parking stalls from six to zero; and
• variance to the required number of buildings per parcel from one to eight.

AND FURTHER THAT Development Permit 2011/12 include the following variances for the purposes of a phased strata plan:

• Variance to the required side yard (phase line) for the existing house at 241 Island Highway from 4.5m to 1.35m;
• Variance to the required side yard (phase line) for an electrical shed from 4.5m to 0.0m;
• Variance to the required side yard (phase line) for Block B from 4.5m to 0.6m; and
• Variance to the required side yard (phase line) for Block D from 4.5m to 1.6m. CARRIED

b) 233 Anya Lane – Environmental Development Permit

1. Report dated February 14, 2013 from the Planning Technician

Council discussed whether there is a need to have a registered professional biologist involved in this project.

The Director of Development Services noted that this is a sensitive ecosystem and great care should be taken in this area for the type of work proposed.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-11-13 THAT Development Permit No. 2013-05 for landscape improvements within the 15m setback from the natural boundary to the sea at 233 Anya Lane;

AND THAT the work be supervised by Habitat Acquisition Trust. CARRIED

c) Miscellaneous Appointments

1. Director of Finance and Director of Engineering Appointments

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT the previous appointment to the positions of Director of Finance and the Director of Engineering be hereby rescinded;

AND THAT Jeannie Beauchamp be appointed as Director of Finance and John Rosenberg as Director of Engineering. CARRIED

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held February 12, 2013

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-12-13 THAT the Committee recommend to Council the endorsement of the recommendations in the report entitled "Island Highway at Admirals Road Intersection Safety Analysis" dated February 4, 2013 and direct staff to work with West Shore RCMP and ICBC for input regarding certain operational and safety improvements;

AND FURTHER THAT the Committee recommends to Council that the safety improvements outlined in this report be implemented in conjunction with the Craigflower Bridge Replacement Project and therefore be considered for inclusion in the 2013 budget deliberations, providing the tender submission prices for the bridge will allow Gas Tax funding to be reallocated to provide for the same net funding result. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-13-13 THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:

• Policy No. A-100.35 Organization Chart 2002
• Policy No. A-100.36 Organizational Chart
• Policy No. C-300.22 Appointment of Officers, Standing Committees, Commissions, Bankers, Solicitors, etc.
• Policy No. C-300.29 Economic Development Confidentiality & Communication
• Policy No. C-300.30 Advertising Public Information meetings
• Policy No. C-300.33 Economic Development Standing Committee Terms of Reference. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-14-13 THAT the minutes of the View Royal Business meeting held April 11, 2012 be received;

AND THAT the Committee recommend to Council that the comments from the View Royal Business meeting held April 11, 2012 be included in future economic development work when initiated. CARRIED

8.3 OTHER REPORTS

a) Victoria Family Court and Youth Justice Committee 2012 Annual Report

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the Victoria Family Court and Youth Justice Committee 2012 Annual Report be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated February 11, 2013 from B. Pratt, Re: Traffic Concerns on Burnett Road

Council discussed traffic calming and lighting along Burnett Road. Council requested that staff bring a report forward to the next Special Budget Committee of the Whole meeting regarding costs for traffic calming and lighting on Burnett Road.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the email dated February 11, 2013 from B. Pratt, Re: traffic concerns on Burnett Road be received. CARRIED

b) Letter dated February 8, 2013 from Inspector K. Violot, Officer in Charge, West Shore RCMP, Re: Request for West Shore Annual Crime Prevention Funding

MOVED BY: Councillor Rast SECONDED: Councillor Screech

C-15-13 THAT the request for funding from the West Shore RCMP in the amount of $4,600 for the West Shore Annual Came Prevention be approved. CARRIED

c) Letter dated February 7, 2013 from B. Desjardins, Chair, Te'mexw Treaty Advisory Committee, Re: Te'mexw Treaty Advisory Committee

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

C-16-13 THAT funding support of up to $5,000 be approved, if required, for the Te'mexw Treaty Advisory Committee.

CARRIED

d) Letter dated February 1, 2013 from L. Matthaus, Chair and D. Walker, Co-Chair, Green Jobs BC, Re: Call for a Bold Green Jobs Plan

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the letter dated February 1, 2013 from L. Matthaus, Chair and D. Walker, Co-Chair, Green Jobs BC, Re: call for a Bold Green Jobs Plan be received. CARRIED

9.2 FOR INFORMATION

a) Email dated February 5, 2013 from C. Hesketh, Re: Completion of Work on Stairs Leading Down to Parson's Cove

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the email dated February 5, 2013 from C. Hesketh, Re: completion of work on stairs leading down to Parson's Cove be received for information. CARRIED

b) Letter dated February 4, 2013 from D. & F. Raines, Re: Lion's Cove – 290 Island Highway

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the letter dated February 4, 2013 from D. & F. Raines, Re: Lion's Cove – 290 Island Highway be received for information. CARRIED

c) Email dated February 4, 2013 from B. Read, Re: E&N and LRT Issues

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the email dated February 4, 2013 from B. Read, Re: E&N and LRT issues be received for information. CARRIED

d) Letter dated January 28, 2013 from K. Felker, Coordinator, Honour and Awards Secretariat, Re: Order of British Columbia – 2013 Call for Nominations

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the letter dated January 28, 2013 from K. Felker, Coordinator, Honour and Awards Secretariat, Re: Order of British Columbia – 2013 Call for Nominations be received for information. CARRIED

10. BYLAWS

a) Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 854, 2013

A Bylaw to Amend Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 854, 2013 be adopted. CARRIED

b) Temporary Borrowing Bylaw No. 855, 2013 A Bylaw to Authorize Temporary Borrowing Pending the Sale of Debentures

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT Temporary Borrowing Bylaw No. 855, 2013 be given first, second and third reading as amended. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

a) R. Atwell, Saanich, BC, discussed his concerns in regard to the timing of the CRD consultation process in relation to the Craigflower pump station design vis a vis the Town's development permit process.

b) L. Pakos, 336 Glenairlie Drive, questioned the timeline for installation of street lighting.

c) L. Simons, 154 Island Highway, questioned how she would be able to provide input in regard to the proposed CRD pump station.

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) and Section 90 (2)(b) of the Community Charter. CARRIED

15. RISING REPORT

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

a) Advisory Committee and Sub-Committee Appointments

From the February 19, 2013 In-Camera Council meeting:

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT Julie Higginson be appointed and Linda Pakos and Phil Devonshire be re-appointed to the Planning and Development Advisory Committee from March 1, 2013 to February 28, 2015;

AND THAT Aaron Weisgerber be appointed and Dick Faulks re-appointed to the Transportation Advisory Committee from March 1, 2013 to February 28, 2015;

AND THAT Jennifer Jakobsen and Anna Fodchuk be appointed and Ian Brown, Lynn Malcolm and Trish Stovel be re-appointed to the Parks, Recreation and Environment Advisory Committee from March 1, 2013 to February 28, 2015;

AND FURTHER THAT the Trails and Greenways Sub-Committee continues for the 2013-14 term;

AND FURTHER THAT Ian Brown, Lynn Malcolm and Michael Fox be re-appointed to the Trails and Greenways Sub-Committee from March 1, 2013 to February 28, 2014. CARRIED

16. TERMINATION

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT this meeting terminate. Time: 9:10 p.m. CARRIED

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MAYOR

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CLERK