GREATER VICTORIA PUBLIC LIBRARY BOARD MINUTES
Minutes from the GVPL Board meeting regarding the election of officers and board correspondence.
MINUTES GREATER VICTORIA PUBLIC LIBRARY BOARD
Central Library, 735 Broughton Street Board Room, 1st Floor January 15, 2013 12:00 pm
A meeting of the Greater Victoria Public Library Board was held on the above date at the above location. The following individuals were in attendance:
Board Members:
- Trustee K. Roessingh
- Trustee G. Bunyan
- Trustee D. Alexander
- Trustee W. Bembridge
- Trustee J. Goudy
- Trustee I. Henderson
- Trustee A. Kirkaldy
- Trustee P. Madoff
- Trustee R. Martin
- Trustee P. McNair
- Trustee M. Milne
- Trustee K. Murdoch
- Trustee K. Potts
- Trustee D. Screech
- Trustee L. Seaton
- Trustee N. Wade
Staff:
- Ms. M. Sawa, CEO
- Ms. R. Bauert, Human Resources Manager
- Ms. P. Eaton, Manager of Public Services
- Ms. H. Hughes, CUPE representative
- Ms. L. Jordon, Deputy CEO / Director of Strategic Development
- Mr. D. Phillips, ITS Manager
- Ms. D.J. Phillips, Manager of Finance / Treasurer
- Ms. L. Robertson (Recorder)
Regrets:
- Trustee Z. King, Trustee D. Schinbein.
1. CALL TO ORDER & WELCOME
The Secretary called the meeting to order at 12:04 pm, and welcomed members to the inaugural meeting of 2013.
2. APPROVAL OF AGENDA
MOTION Moved by Trustee Henderson, seconded by Trustee Kirkaldy, THAT the Agenda be approved as circulated. CARRIED
3. ELECTION OF OFFICERS
Trustee Roessingh reported that members were canvassed for their interest in the Chair and Vice-Chair positions, as well as Committee appointments. All members confirmed their interest in continuing with their current committee assignments.
Ms. Sawa called for nominations for the position of Chair of the Board.
3.1 Chair
MOTION Moved by Trustee Wade, seconded by Trustee Goudy, THAT Trustee Bunyan be nominated for the position of Board Chair. CARRIED UNANIMOUSLY
Trustee Bunyan accepted the nomination. Ms. Sawa called for further nominations. As there were no further nominations, the Chair was elected by acclamation.
Ms. Sawa turned the meeting over to the newly-elected Chair, Trustee Bunyan.
3.2 Vice-Chair
The Chair called for nominations for the position of Vice-Chair.
MOTION Moved by Trustee Wade, seconded by Trustee Madoff, THAT Trustee Murdoch be nominated to the Vice-Chair position. CARRIED
Trustee Murdoch accepted the nomination.
MOTION Moved by Trustee Wade, seconded by Trustee Madoff, THAT Trustee Martin be nominated to the Vice-Chair position. CARRIED
Trustee Martin accepted the nomination.
The above-noted candidates provided brief comments regarding their interest in serving as Vice-Chair.
An election by secret ballot was conducted with votes counted by Ms. Sawa and Ms. Jordon. A tie vote resulted. The nominees agreed to a coin toss.
Trustee Murdoch accepted the Vice-Chair position.
Ms. Hughes expressed her appreciation for Trustee Roessingh's exemplary service as Board Chair, and thanked him for his hard work and dedication on behalf of CUPE Local 410.
Ms. Sawa extended her thanks to Trustee Roessingh for his leadership and dedication as Board Chair, and presented him with a token of appreciation on behalf of the Board and staff.
Trustee Roessingh expressed his thanks to the CEO and management team for their outstanding support during his tenure as Board Chair.
4. APPOINTMENT OF SIGNING OFFICERS
MOTION Moved by Trustee Milne, seconded by Trustee Roessingh THAT the newly-elected officers, Chair, Greg Bunyan, and Vice-Chair, Kevin Murdoch, be appointed as signing officers, effective immediately. CARRIED
5. APPROVAL OF MINUTES – December 11, 2012
The Minutes will be amended to include the text of a motion expressing appreciation to the Board Chair and staff members with regard to their role in handling recent media events.
MOTION Moved by Trustee Roessingh, seconded by Trustee Goudy, THAT the Minutes of the December 11, 2012 meeting be approved, as revised. CARRIED
6. BUSINESS ARISING FROM PREVIOUS MEETING
6.1 2013 Board Meeting Schedule
Proposed meeting dates for 2013 were distributed to Board members. The schedule allows for meetings to normally be held on the fourth Tuesday of each month, with no meetings in July or August. The December meeting date is on the second Tuesday.
7. BOARD CORRESPONDENCE
Moved by Trustee Roessingh, seconded by Trustee Screech, THAT Board correspondence be received. CARRIED
8. INFORMATION
8.1 2013 Board Contact List
The 2013 Board Contact List was distributed for information. Revisions may be directed to Ms. Robertson.
9. IN-CAMERA AGENDA
MOTION Moved by Trustee Milne, seconded by Trustee Wade, THAT the Board move in-camera to discuss a property issue. CARRIED
10. NEXT MEETING:
January 29, 2013 at 12:00 pm.
11. ADJOURNMENT
The Chair declared the meeting adjourned at 1:00 pm.
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