MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 1, 2014
Official minutes from the previous council meeting, detailing approvals for grants-in-aid and capital projects.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, APRIL 1, 2014 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE:
- Mayor Hill
- Councillor Mattson
- Councillor Rast
- Councillor Rogers
- Councillor Screech
REGRETS:
PRESENT ALSO:
- K. Anema, Chief Administrative Officer
- S. Jones, Director of Corporate Administration
- L. Chase, Director of Development Services
- J. Rosenberg, Director of Engineering
- J. Davison, Planner
- 2 members of the public
- 0 member of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
THAT the agenda be amended to include items 9.2 (c-e) and the amendment of 8.2 (2)(b)(6);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held March 18, 2014
MOVED BY: Councillor Screech SECONDED: Councillor Mattson
THAT the minutes of the Council meeting held March 18, 2014 be adopted as presented. CARRIED
b) Minutes of the Public Hearing held March 18, 2014
MOVED BY: Councillor Screech SECONDED: Councillor Mattson
THAT the minutes of the Public Hearing held March 18, 2014 be adopted as presented. CARRIED
4. MAYOR'S REPORT
The Mayor will attend a meeting tomorrow in Nanaimo for an Island Corridor Foundation announcement regarding discussions with VIA Rail. The Mayor also discussed progress on the Craigflower Bridge Replacement Project.
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Amalgamation Question on Ballots in Capital Regional District Municipalities
- Report dated March 13, 2014 from the Director of Corporate Administration
The Director of Corporate Administration provided overview of the report. Council and staff discussed the following items: alternatives to placing the amalgamation question on the ballot in the fall election; low turn-out at Colwood’s open houses; low interest in the proposal shown by area municipalities; the wording of a potential question; the provision of facts to the public if the question is to be put forward as a non-binding opinion question; and the cost to both conduct such polling and to inform the public of facts and figures in advance.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the report dated March 13, 2014 from the Director of Corporate Administration titled “Amalgamation Question on Ballots in Capital Regional District Municipalities” be received. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
C-57-14 THAT a discussion regarding wording for a potential amalgamation question be placed on the July 8, 2014 Committee of the Whole agenda:
AND THAT if there is agreement on appropriate wording for an amalgamation question, that a discussion on whether or not such question will be placed as a non-binding opinion question on the fall 2014 local government election ballot occur. CARRIED
b) Casino Rezoning – New Public Hearing
- Report dated March 27, 2014 from the Director of Development Services
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-58-14 THAT third reading of Bylaw No. 759, 2009 be rescinded;
AND THAT a new Public Hearing be held for Bylaw No. 759, 2009 on April 15, 2014. CARRIED
c) CRD Bicycle Wayfinding Draft Guidelines
- Report dated March 27, 2014 from the Planner
The Planner provided an overview of the report regarding bicycle wayfinding guidelines and concepts proposed by the Capital Regional District. It was suggested that there may be an opportunity to reflect pedestrians in the signage given their high usage rates on regional trails though it was also noted that the needs of pedestrians differ from cyclists and they are much more locally as opposed to regionally focused in their trail usage. The potential for the overprovision of signage was discussed.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
C-59-14 THAT Council provide feedback on the CRD Bicycle Wayfinding Draft Guidelines by April 10, 2014;
AND THAT it be communicated to the Capital Regional District (CRD) that the Town is interested in moving forward with entering into a partial-funding partnership with the CRD to sign routes (to be determined) in View Royal. CARRIED
d) West Shore Parks and Recreation Society 2014 Annual General Meeting
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
C-60-14 THAT Councillor Screech be appointed as the Town of View Royal owner representative for the purpose of the West Shore Parks and Recreation 2014 Annual General meeting to be held June 12, 2014. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rast
C-61-14 THAT the West Shore Parks and Recreation Society (WSPRS) and the other Members be requested to change the date of the Annual General Meeting to a date that differs from the regularly scheduled WSPRS Board meeting date. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
a) Recommendations from the Special Budget Committee of the Whole meeting held March 24, 2014
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
C-62-14 THAT the following 2014 Grants-in-Aid be approved:
| Organization | Amount |
|---|---|
| Beacon Community Services | $18,825 |
| Fort Rodd Hill – Canada Day | $400 |
| NEED Suicide Prevention Education and Support | $1,000 |
| Shoreline Community School Association | $30,000 |
| Victoria Bike to Work Society | $750 |
| Volunteer Victoria | $500 |
| 3rd Arbutus Scout Group | $600 |
| City of Victoria | $1,000 |
| View Royal Reading Centre | $28,000 |
| Songhees First Nation | $500 |
| Pacific Centre Family Services Association | $500 |
| Spectrum Dry Grad Committee 2014 | $500 |
| Wescom Medi-Land Society | $500 |
| Macdonald & Lawrence Timber Framing Ltd. | $12,500 |
CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
C-63-14 THAT the Grant-in-Aid account be increased by $10,000. CARRIED Councillors Mattson and Rast voted in the negative
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-64-14 THAT $15,000 for the Economic Development Plan not be included in the 2014 budget and instead be included in the 2015 budget deliberations. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-65-14 THAT $40,000 be included in the 2014 budget for the IT Strategic Plan (including GIS); and that staff come back with a plan of action before proceeding;
AND THAT the funding source be 50% from surplus and 50% from Casino funds. CARRIED Councillor Mattson voted in the negative
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-66-14 THAT the Long-Term Financial Plan in the amount of $15,000 be included in the 2015 budget deliberations. CARRIED
MOVED BY: Councillor same SECONDED: Councillor
C-67-14 THAT an additional $2,500 be included in the 2014 budget for continuation of Portage Park restoration work. CARRIED
MOVED BY: Councillor same SECONDED: Councillor
C-68-14 THAT a discussion regarding the development of a “Use of Surplus Funds Policy” be held at a future Committee of the Whole meeting;
AND THAT policies from other municipalities be included in that discussion. CARRIED
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
C-69-14 THAT the following 2014 Capital Projects be approved:
- Heddle Pump Station Upgrade - $275,000;
- View Royal Pump Station Pump - $33,000;
- Dump Truck - $100,000;
- Public Safety Building - $5,315,000;
- RCMP Equipment - $12,000;
- Burnett Road – Pheasant Lane (Island Highway to View Royal Park – Design and two speed humps) - $19,000;
- Island Highway Fire Hall Development Paving - $185,000;
- Craigflower Bridge Replacement Project – Construction Grant - $125,000;
- Craigflower Bridge Replacement Project – Construction and Admirals Safety Improvements - $1,674,397;
- Craigflower Bridge Replacement Project – Land Acquisition - $50,000;
- Watkiss Way at Marler Drive Flashing Pedestrian Crossing - $15,000;
- Chilco Trail Development - $95,000;
- Welland Park - $25,491;
- New Riding Mower (small) - $8,000;
- Portage Park – Playground Equipment - $100,000;
- Portage Park – Trails - $5,000;
- Annual Information Services Replacement Program - $48,000; and
- Misc. Land Acquisition - $107,000;
AND THAT the Portage Park playground equipment project be brought to Council prior to purchase;
AND FURTHER THAT the issue of proposed land acquisitions in 2014 be brought to an in-camera meeting. CARRIED
8.3 OTHER REPORTS
9. CORRESPONDENCE
9.1 FOR ACTION
9.2 FOR INFORMATION
a) Letter received March 27, 2014 from F. Blundell, 231 Heddle Avenue, Re: Question of Amalgamation on the Ballot
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the letter dated March 27, 2014 from F. Blundell, 231 Heddle Avenue, Re: Question of Amalgamation on the Ballot be received. CARRIED
b) Letter dated March 14, 2014 from Mayor D. Corrigan, City of Burnaby, Re: Fire Department Response to Medical Emergencies
Council discussed the impact that response to medical emergencies has on the Town’s Fire Department and requested that the Fire Chief review this issue and provide information to Council.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the letter dated March 14, 2014 from Mayor D. Corrigan, City of Burnaby, Re: Fire Department Response to Medical Emergencies be received. CARRIED
c) Email dated March 30, 2014 from Susan Jones, Chair of “Capital Region Municipal Amalgamation Society”, Re: Amalgamation Petition, Question and Experiences
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the email dated March 30, 2014 from Susan Jones, Chair of “Capital Regional Municipal Amalgamation Society”, Re: Amalgamation Petition, Question and Experiences be received. CARRIED
d) Email dated March 31, 2014 from C. Nielsen, Founder of “Capital Region Municipal Amalgamation Society”, Re: Amalgamation Question on 2014 Ballot
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the email dated March 31, 2014 from C. Nielsen, Founder of “Capital Region Municipal Amalgamation Society”, Re: Amalgamation Question on the 2014 Ballot be received. CARRIED
e) Email dated March 31, 2014 from M. Asplin, 301 Anya Court, Re: View Royal News and Amalgamation Question on 2014 Ballot
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT the email dated March 31, 2014 from M. Asplin, 301 Anya Court, Re: View Royal News and Amalgamation Question on the 2014 Ballot be received. CARRIED
10. BYLAWS
a) Animal Control Bylaw No. 614, 2005, Amendment Bylaw No. 881, 2014 A Bylaw to Amend the Animal Control Bylaw with Regard to the Provision of Feeding Wild or Exotic Animals
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT Animal Control Bylaw No. 614, 2005, Amendment Bylaw No. 881, 2014 be adopted. CARRIED
b) Municipal Ticket Information Bylaw, No. 643, 2007, Amendment Bylaw No. 886, 2014 A Bylaw to Amend Municipal Ticket Information Bylaw, No. 643, 2007
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT Municipal Ticket Information Bylaw, No. 643, 2007, Amendment Bylaw No. 886, 2014 be given first, second and third reading. CARRIED
11. NEW BUSINESS
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) and Section 90 (2)(b) of the Community Charter. CARRIED
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT this meeting terminate. Time: 8:04 p.m. CARRIED
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