MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JANUARY 21, 2014
Record of the regular council meeting proceedings from January 21, 2014, covering zoning reviews, public safety building financing, and volunteer program discussions.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JANUARY 21, 2014 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Beauchamp, Director of Finance J. Davison, Planner E. Bolster, Deputy Municipal Clerk
32 members of the public 0 member of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 8:42 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the agenda be amended to include items 8.2 (2)(a-e), 9.1 (d), 9.2 (d) and 10 (b) and that item 10(a) be tabled to the February 4, 2014 Council meeting;
AND THAT the agenda be approved as amended. CARRIED Councillor Rast voted in the negative
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held December 3, 2013
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the minutes of the Council meeting held December 3, 2013 be adopted as presented. CARRIED
b) Minutes of the Special Council meeting held December 10, 2013
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the minutes of the Special Council meeting held December 10, 2013 be adopted as presented. CARRIED
c) Minutes of the Special Council meeting held December 16, 2013
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the minutes of the Special Council meeting held December 16, 2013 be adopted as presented. CARRIED
4. MAYOR’S REPORT
The Mayor spoke of the opening of the new Songhees Wellness Centre on January 22, 2014; and the possibility of holding a future Council meeting at the Wellness Centre.
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Zoning Bylaw Review – Draft Bylaw
- Report dated January 15, 2014 from the Planner
MOVED BY: Councillor Rast SECONDED: Councillor Screech
C-01-14 THAT the report dated January 15, 2014 from the Planner titled "Zoning Bylaw Review – Draft Bylaw" be received for information;
AND THAT the draft Zoning Bylaw be forwarded for legal review. CARRIED
b) Public Safety Building Municipal Security Issuing Resolution
- Report dated January 15, 2014 from the Director of Finance
Council requested that the sewer fund be used for temporary borrowing and that proceeds from the sale of 280 Island Highway be used to repay the sewer fund. The Chief Administrative Officer noted that should the proceeds from the sale of 280 Island Highway be insufficient, the matter will be brought back to Council.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-02-14 THAT borrowing from the Municipal Finance Authority of British Columbia be approved as part of the 2014 Spring Borrowing Session for five million, four hundred and ninety thousand dollars ($5,490,000) as authorized through Public Safety Building Loan Authorization Bylaw No. 839, 2012;
AND THAT the Capital Regional District be requested to consent to the Town of View Royal's borrowing over a twenty (20) year term and include the borrowing in their Security Issuing Bylaw. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
a) Recommendations from the Committee of the Whole meeting held January 14, 2014
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-03-14 THAT staff review the Greater Victoria Public Library's "Respectful Workplace" Policy and make changes to reflect a similar tone and format in the draft Workplace Bullying and Harassment Policy 2600-037. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-04-14 THAT staff hold a public open house in the next few months regarding left turns from Helmcken Road onto Rudyard Road. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-05-14 THAT staff review the bike trail entrance to Portage Park and prepare a report outlining potential solutions to address bicycle speed. CARRIED
b) Recommendations from the Committee of the Whole meeting held December 10, 2013
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-06-14 THAT the Town of View Royal's Building Bylaw No. 742, 2009 be amended to include the provision for all future building permit application fees to be calculated using the Marshall Swift Calculator. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT discussions regarding the 2014 Volunteer Appreciation Event be tabled. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT Councillors Mattson and Screech bring forward an action plan to a future Committee of the Whole meeting regarding the potential formation of a task force to investigate a volunteer program in View Royal. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-07-14 THAT Records Management Bylaw No. 879, 2013 be given three readings;
AND THAT Policy No. 0100-039 Records Management be approved. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
C-08-14 THAT feedback be provided to staff in regard to the draft 2014-2018 Financial Plan and Budget Schedule. CARRIED
8.3 OTHER REPORTS
a) Minutes of the Greater Victoria Public Library Board meeting held September 24, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Greater Victoria Public Library Board meeting held September 24, 2013 be received. CARRIED
b) Minutes of the Capital Regional District Board meeting held October 9, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Capital Regional District Board meeting held October 9, 2013 be received. CARRIED
c) Minutes of the Greater Victoria Public Library Board meeting held October 22, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Greater Victoria Public Library Board meeting held October 22, 2013 be received. CARRIED
d) Minutes of the Special Capital Regional District Board meeting held October 30, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Special Capital Regional District Board meeting held October 30, 2013 be received. CARRIED
e) Minutes of the Capital Regional District Board meeting held November 13, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Capital Regional District Board meeting held November 13, 2013 be received. CARRIED
f) Minutes of the Greater Victoria Public Library Board meeting held November 26, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Greater Victoria Public Library Board meeting held November 26, 2013 be received. CARRIED
g) Minutes of the Special Capital Regional District Board meeting held November 27, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Special Capital Regional District Board meeting held November 27, 2013 be received. CARRIED
h) Minutes of the Capital Regional District Board meeting held December 11, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Capital Regional District Board meeting held December 11, 2013 be received. CARRIED
i) Minutes of the Capital Regional District Hospital Board meeting held December 11, 2013
MOVED BY: Councillor Rast SECONDED: Councillor Rogers
THAT the minutes of the Capital Regional District Hospital Board meeting held December 11, 2013 be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated November 28, 2013 from D. Faulks, 196 Werra Road, Re: Official Community Plan/Transportation
MOVED BY: Councillor Mattson SECONDED: Councillor Screech
C-09-14 THAT the letter dated November 28, 2013 from D. Faulks, 196 Werra Road, Re: Official Community Plan/Transportation be referred to staff for consideration in the Transportation Master Plan review. CARRIED
b) Letter dated November 29, 2013 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation Society 2014 Budget
MOVED BY: Councillor Screech SECONDED: Councillor Rast
C-10-14 THAT the Town approve the West Shore Parks and Recreation Society 2014 Budget. CARRIED
c) Email dated December 11, 2013 from B. Pratt, 236 Burnett Road, Re: Street Conditions
MOVED BY: Councillor Rogers SECONDED: Councillor Screech
C-11-14 THAT the matter of the Burnett Road street improvements be referred to the 2014 budget deliberations. CARRIED
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT staff relay in writing to Mr. Pratt that the Town is aware of concerns in the Burnett Road area, but that expenditures on many capital projects have been held in abeyance for the past 18 months;
AND THAT it be noted that a street light has been installed on Burnett Road and the speed limit reduced.
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-12-14 THAT staff explore a potential short term solution for Burnett Road at this time. CARRIED Councillor Rast voted in the negative
d) Letter dated January 16, 2014 from K. Lam, General Manager, Vancouver Island View Royal Casino, Re: Approval for Two Containers to be placed along the Boulevard
MOVED BY: Councillor Rast SECONDED: Councillor Screech
C-13-14 THAT the Town enter into a License of Occupation with the View Royal Casino to have two containers placed on the boulevard behind the View Royal Casino on Wilfert Road. CARRIED
9.2 FOR INFORMATION
a) Grant-in-Aid Final Report dated December 2, 2013 from A. Evans, Ecological Pathfinder, Restoration and Volunteer Coordination, Re: Native Plant Demonstration Garden – Portage Park
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT the grant-in-aid final report dated December 2, 2013 from A. Evans, Ecological Pathfinder, Restoration and Volunteer Coordination, Re: Native Plant Demonstration Garden – Portage Park be received for information. CARRIED
b) Grant-in-Aid Final Report dated December 17, 2013 from L. Mort-Putland, Executive Director, Volunteer Victoria, Re: 2013 Grant-in-Aid Usage of Funds: Volunteer Victoria
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the grant-in-aid final report dated December 17, 2013 from L. Mort-Putland, Executive Director, Volunteer Victoria, Re: 2013 Grant-in-Aid Usage of Funds: Volunteer Victoria be received for information. CARRIED
c) Grant-in-Aid Final Report dated January 8, 2014 from C. Thiel, Registrar, 3rd Arbutus Group, Re: 3rd Arbutus Group – Scouts Canada
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the grant-in-aid final report dated January 8, 2014 from C. Thiel, Registrar, 3rd Arbutus Group, Re: 3rd Arbutus Group – Scouts Canada be received for information. CARRIED
d) Letter dated January 15, 2014 from S. Stoness, Vice President, Finance & Regulatory Affairs, TransMountain, Re: Trans Mountain Expansion Project Application
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the letter dated January 15, 2014 from S. Stoness, Vice President, Finance and Regulatory Affairs, TransMountain, Re: Trans Mountain Expansion Project Application be received for information. CARRIED
10. BYLAWS
a) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 880, 2013
A Bylaw to Amend the Town of View Royal Land Use Bylaw with Respect to Creating the CD-9CS (Lakeside Village Low Density Suite Residential) Zone and with Respect to the Rezoning of 400, 404, 405, 409, 412, 413, 416, 417, 420, 424, 425, 428, 432, 433, 436, 440 and 444 Nursery Hill Drive *tabled to the February 4, 2014 Council meeting
b) Records Management Bylaw No. 879, 2013
A Bylaw to Establish a Records Management System
MOVED BY: Councillor Rast SECONDED: Councillor Screech
THAT Records Management Bylaw No. 879, 2013 be given first, second and third reading. CARRIED
11. NEW BUSINESS
a) Songhees Wellness Centre Grand Opening - Gift
MOVED BY: Councillor Screech SECONDED: Councillor Mattson
C-14-14 THAT a one-time bursary of $500 be provided to Songhees Nation for their use towards a program for elders or a student in the health and wellness field or another educational program from 2014 grant-in-aid funds as a gift in recognition of the grand opening of the Songhees Nation's Wellness Centre. CARRIED
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Screech SECONDED: Councillor Rast
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(g) and Section 90 (2)(b) of the Community Charter. CARRIED
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT this meeting terminate. Time: 9:13 p.m. CARRIED
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