Final Report on 2013 Town of View Royal Grant-in-Aid to 3rd Arbutus Group – Scouts Canada
Reporting on the usage of a $600 grant to assist financially challenged families with scout registration fees.
Final Report on 2013 Town of View Royal Grant-in-Aid to 3rd Arbutus Group – Scouts Canada
The fiscal year for Scouts Canada goes from September 1st in one year to August 31 of the next year. Therefore the scouting fiscal year does not match well with the timing of the request for a final report on a completed project or program in 2013. At the end of a calendar year our Group is only four months into its fiscal year.
With the assistance of the Treasurer, Guy Gondor, the 3rd Arbutus Group reports as follows:
Evaluation of program and number of participants:
The $600.00 grant in aid from View Royal in 2013 was used to subsidize four View Royal children in financial need to cover annual registration fees as well as camp expenses and activities. The number of financially challenged families has been on the increase over recent years.
Applicants must specifically request assistance and the request is then considered by the Treasurer and Group Commissioner on a confidential basis so that the family's privacy on its financial situation is maintained.
The number of participants in the 3rd Arbutus scouting program in 2013 was 53.
The attached 2012-2013 Financial Statement – Expenses – shows an expense of $615 to cover youth sponsored registration. Income/Financial statements for the year ended August 2013 are attached.
Benefits to Town of View Royal include:
- Cubs and Scouts assisting with local community clean-ups, salmon drainage marking, and other community events, wherever possible
- Beavers, Cubs, Scouts and Venturers annually singing carols to Lions Cove seniors
- Assisting the community with recycling twice per year through Group Bottle drives
- Section outings include local walk abouts and trips to local parks to learn an appreciation for nature in our community
- Our special View Royal badges show our unique relationship to the Town of View Royal allowing us an identity so that other Scouting groups throughout BC can recognize where our members are from.
If you have any further questions, please contact Mr. Guy Gondor, Treasurer @ 250-294-8920.
Submitted by Carmen Thiel, Registrar, 3rd Arbutus Group January 8, 2014
Income Statement Financial Statements For Year Ended August 31, 2013
Revenue:
| Fundraising: | Amount | Total |
|---|---|---|
| Baden Powell Night | 855.00 | |
| Bottle Drive Fall | 932.23 | |
| Apple Day | 502.50 | |
| Bottle Drive Spring | 1,179.98 | |
| Popcorn | 998.25 | |
| Sobey's Fundraiser | 265.50 | |
| PJ Fundraiser | - | |
| Other Fundraising | 719.65 | |
| Town of View Royal Grant | 600.00 | 6,053.11 |
| Other Revenue: | ||
| Beaver Dues | - | |
| Cub Dues | 163.67 | |
| Scout Dues | - | |
| Venture Dues | 40.00 | |
| Fall Group Camp | 915.48 | |
| Fall Scout Challange Camp | - | |
| Winter Group Camp | 700.00 | |
| Spring Group Camp | 625.00 | |
| Cub Wolf Howl Camp | - | |
| Scout Spring Challenge Camp | 255.00 | |
| Scout Other Camp | - | |
| Venture Other Camp | 2,280.62 | |
| Other Camps | - | 4,979.77 |
| Interest | 1.46 | |
| Total Revenue | $ 11,034.34 |
Income Statement Financial Statements For Year Ended August 31, 2013
Expenses:
| Activity Expenses | Amount | Total |
|---|---|---|
| Beavers | 150.05 | |
| Cubs | 124.50 | |
| Scouts | 85.41 | |
| Venturers | 500.00 | |
| Rovers | - | |
| Group Activity Fees | 124.07 | |
| Total Activity Fees | 984.03 |
| Camping Activity Expenses | Amount | Total |
|---|---|---|
| Fall Group Camp | 936.66 | |
| Fall Scout Challange Camp | 0.00 | |
| Winter Group Camp | 759.42 | |
| Spring Group Camp | 762.67 | |
| Cub Wolf Howl Camp | 0.00 | |
| Scout Spring Challenge Camp | 152.10 | |
| Scout Other Camp | 141.92 | |
| Venture Other Camp | 2,767.33 | |
| Other Camps | 0.00 | |
| Group Camping Supplies | 131.06 | |
| Total Camping Activity | 5,651.16 |
| Training: | Amount | Total |
|---|---|---|
| Adults | - | |
| Youth | 89.00 | |
| Total Training Expenses | 89.00 |
| Other | Amount | Total |
|---|---|---|
| Awards | 0.00 | |
| School Rental for scouting activities | 1,352.58 | |
| Storage Locker Rental for Equipment | 0.00 | |
| Group expenses - year end trip, supplies, photocopies | 223.56 | |
| Uniforms, Badges & Books | 265.86 | |
| Youth Section Change & Swimups | 111.87 | |
| Registration | 615.00 | |
| Bad Debts | 0.00 | |
| Total Other Expenses | 2,568.87 |
| Bank Charges | 0.00 | |
|---|---|---|
| Total Expenses | 9,293.06 | |
| Excess (Deficiency) of Revenue over Expenses | 1,741.28 |
Balance Sheet Financial Statements For Year Ended August 31, 2013
Group Assets:
Current Assets:
| Amount | Total | |
|---|---|---|
| Chequing account | $ 3,822.47 | |
| Gaming account | $ 19.37 | |
| Total Cash | $ 3,841.84 | |
| Prepaid Expenses | - | |
| Total Current Assets | $ 3,841.84 |
Long Term Assets:
| Amount | Total | |
|---|---|---|
| Long Term Investments | - | |
| Total Long Term Assets | - | |
| Total Group Assets | $ 3,841.84 |
Group Liabilities
Current Liabilities:
| Amount | Total | |
|---|---|---|
| Deferred Revenue | - | |
| Total Current Liabilities | - | |
| Total Group Liabilities: | $ - |
Group Equity
| Amount | Total | |
|---|---|---|
| Lottery Funds: | 19.37 | |
| Un-Restricted Funds: | ||
| Un-Restricted Equity from Prior years | $ 2,081.19 | |
| Net Income (Loss) from Current year | 1,741.28 | |
| Total Un-Restricted Funds | 3,822.47 | |
| Total Equity | $ 3,841.84 | |
| Total Group Liabilities & Equity | $ 3,841.84 |
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