Minutes of a Council Meeting Held on Wednesday July 2, 2014
Official record of the previous council meeting, including discussions on lift station upgrades and development permits.
TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING
HELD ON WEDNESDAY JULY 2, 2014 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech
REGRETS:
PRESENT ALSO: K. Anema, Chief Administrative Officer J. Rosenberg, Director of Engineering J. Chow, Senior Planner E. Bolster, Deputy Municipal Clerk
4 members of the public 0 member of the press
1. CALL TO ORDER
Mayor Hill called the meeting to order at 7:00 p.m.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the agenda be approved as presented. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held June 17, 2014
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the minutes of the Council meeting held June 17, 2014 be adopted as presented. CARRIED
4. MAYOR’S REPORT
5. PETITIONS & DELEGATIONS
6. PUBLIC PARTICIPATION PERIOD
a) M. Brennan, 2 Game Road, spoke to Council in regard to matters of land use and closure of the Youth Detention Centre.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Award of Tender for the 2014 Heddle Avenue Sanitary Lift Station Upgrade Contract
- Report dated July 2, 2014 from the Engineering Technologist
Council and the Director of Engineering discussed the need for the installation of a generator at the Heddle Avenue lift station as well as at other lift stations within the Town during future upgrades.
MOVED BY: Councillor Screech SECONDED: Councillor Rast
C-94-14 THAT the award for the Town’s 2014 Heddle Avenue Sanitary Lift Station Upgrade Contract to G&E Contracting Ltd., at a price of $206,400.00 plus GST and PST, where applicable, be approved. CARRIED
b) Development Permit No. 2014/07 – 1652 Island Highway
- Report dated June 25, 2014 from the Senior Planner
The Senior Planner gave a brief summary of the report to Council.
Council and staff discussed frontage improvements and parking.
D. Paterson, architect, Omicron Architecture Engineering Construction Ltd., spoke to Council in regard to parking, setbacks, elevations, sustainability, landscaping, and frontage improvements.
Council, the architect and staff discussed roof design, building aesthetics, stormwater management, and landscaping.
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the report dated June 25, 2014 from the Senior Planner titled “Development Permit No. 2014/07 – 1652 Island Highway” be received for information. CARRIED
c) 2013 Statement of Financial Information (SOFI)
- Report dated June 25, 2014 from the Director of Finance
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT the Statement of Financial information for Year Ended December 31, 2013 be received. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
8.3 OTHER REPORTS
a) Minutes of the Capital Regional District Board meeting held April 9, 2014 and continued April 16, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the Capital Regional District Board meeting held April 9, 2014 and continued April 16, 2014 be received. CARRIED
b) Minutes of the Greater Victoria Public Library Board meeting held April 22, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the Greater Victoria Public Library Board meeting held April 22, 2014 be received. CARRIED
c) Minutes of the Capital Regional District Board meeting held April 30, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the Capital Regional District Board meeting held April 30, 2014 be received. CARRIED
d) Minutes of the Greater Victoria Public Library Board meeting held May 6, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the Greater Victoria Public Library Board meeting held May 6, 2014 be received. CARRIED
e) Minutes of the Capital Regional District Board meeting held May 14, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the Capital Regional District Board meeting held May 14, 2014 be received. CARRIED
f) Minutes of the Capital Regional Hospital District Board meeting held May 14, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the Capital Regional Hospital District Board meeting held May 14, 2014 be received. CARRIED
g) Minutes of the Victoria Family Court and Youth Justice Committee held May 21, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the Victoria Family Court and Youth Justice Committee held May 21, 2014 be received. CARRIED
h) Minutes of the Greater Victoria Public Library Board meeting held May 27, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the Greater Victoria Public Library Board meeting held May 27, 2014 be received. CARRIED
i) Minutes of the West Shore Parks and Recreation Society Annual General meeting held June 12, 2014
MOVED BY: Councillor Rast SECONDED: Councillor Mattson
THAT the minutes of the West Shore Parks and Recreation Society Annual General meeting held June 12, 2014 be received. CARRIED
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated June 16, 2014 from S. Hunt, Director, United Steelworkers, District 3, Re: Stop the Killing and Enforce the Law
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT the letter dated June 16, 2014 from S. Hunt, Director, United Steelworkers, District 3, Re: Stop the Killing and Enforce the Law be received. CARRIED
b) Letter dated June 13, 2014 from Mayor N. Jensen, Chair, Oak Bay Police Board, Re: Disbandment of the Regional Crime Unit
MOVED BY: Councillor Screech SECONDED: Councillor Rogers
THAT a letter be sent to all Capital Regional District municipalities expressing concern about the loss of an integrated and effective service through the cessation and disbandment of the Regional Crime Unit and encouraging inter-agency cooperation in the future despite this change in the model of service delivery. CARRIED
9.2 FOR INFORMATION
a) Letter dated May 21, 2014 from P. Orcherton, Board Chair, Greater Victoria School District Board of Education, Re: Closure of the Victoria Youth Detention Centre
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the letter dated May 21, 2014 from P. Orcherton, Board Chair, Greater Victoria School District Board of Education, Re: closure of the Victoria Youth Detention Centre be received for information. CARRIED
b) Email dated May 30, 2014 from Min. D. Leibel, Re: New Building Canada Plan
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email dated May 30, 2014 from Min. D. Leibel, Re: new Building Canada Plan be received for information. CARRIED
c) Email dated June 3, 2014 from R. Downing, Executive Director, Community Social Planning Council, Re: Policy to Enable Community Investment Funds
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the email dated June 3, 2014 from R. Downing, Executive Director, Community Social Planning Council, Re: policy to enable Community Investment Funds be received for information. CARRIED
10. BYLAWS
a) Monthly Preauthorized Tax Prepayment Plan Bylaw No. 749, 2010, Amendment Bylaw No. 892, 2014 A Bylaw to Implement a Monthly Preauthorized Tax Prepayment Plan
MOVED BY: Councillor Mattson SECONDED: Councillor Rast
THAT Monthly Preauthorized Tax Prepayment Plan Bylaw No. 749, 2010, Amendment Bylaw No. 892, 2014 be adopted. CARRIED
11. NEW BUSINESS
12. QUESTION PERIOD
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) and Section 90 (2)(b) of the Community Charter. CARRIED
15. RISING REPORT
16. TERMINATION
MOVED BY: Councillor SECONDED: Councillor
THAT this meeting terminate. Time: 8:00 p.m. CARRIED
MAYOR CLERK
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