TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, JANUARY 18, 2022
Minutes of the previous Council meeting documenting discussions on council size, EV charging fees, and rezoning applications.
TOWN OF VIEW ROYAL
MINUTES OF A COUNCIL MEETING
HELD ON TUESDAY, JANUARY 18, 2022
VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS
PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers
PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering D. Christenson, Director of Finance L. Chase, Director of Development Services P. Hurst, Director of Protective Services J. Chow, Senior Planner K. Bowbyes, Deputy Director of Engineering E. Bolster, Deputy Corporate Officer
18 members of the public 0 members of the press
1. CALL TO ORDER
Mayor Screech called the meeting to order at 7:00 p.m.
The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.
2. APPROVAL OF AGENDA
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the agenda be amended to include items 9.2(p-u) and 11(a);
AND THAT the agenda be approved as amended. CARRIED
3. MINUTES, RECEIPT & ADOPTION OF
a) Minutes of the Council meeting held December 7, 2021
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the minutes of the Council meeting held December 7, 2021 be adopted as presented. CARRIED
4. MAYOR’S REPORT
The Mayor expressed his concern with the announcement of two general practitioners leaving the Eagle Creek Medical Clinic in April, closing both their practice and walk-in clinic.
5. PETITIONS & DELEGATIONS
a) M. Stitt, 55 Fenton Road, Re: Locate Accessory Building in a Flanking Yard
Mr. Stitt provided a presentation to Council, describing a removed encroaching accessory building that was in the flanking yard that he has now replaced with a temporary storage container. He is requesting approval to have an accessory building in his flanking yard in which to store and maintain equipment for the upkeep of his property. He noted that he has spoken to his neighbours who are in support of the accessory building.
The Director of Development Services noted for the accessory building to comply with zoning, a development variance permit would be required due to its proposed siting in the flanking yard.
Council, staff and Mr. Stitt discussed placement of the accessory building on the property, further background information required including siting options, and size of the proposed accessory building.
Council encouraged Mr. Stitt to contact staff and, should he apply for a development variance permit, that application would come forward to Council for consideration.
6. PUBLIC PARTICIPATION PERIOD
a) Council Size Increase – Opportunity for Public Feedback
- A. MacKenzie, 48 Falstaff Place, addressed Council stating her support for an increase in council size as she feels this would increase diversity on council. She also would like to see initiatives that encourage a broader representation of people to run for office.
- C. Walker, 265 View Royal Avenue, spoke to Council noting he does not support an increase in council size as he does not feel Council workload is excessive, is concerned that it may add to staff workload, questions how diversity would be achieved, and does not think it is the role of local government to promote diversity.
- R. Baker, 204-1 Buddy Road, spoke to Council describing his support for an increase in council size to recognize the growth that has occurred in the community and to manage and direct its future growth with a heightened awareness on the role of Council as a key decision-making body. He noted that the additional cost is the cost of doing business.
- D. Brown, 199 Atkins Road, spoke to Council expressing his support for an increase in council size as a means to spread committee work more equitably amongst elected officials and encourage more people, particularly those with full time jobs, to run for Council.
7. BUSINESS ARISING FROM PREVIOUS MINUTES
8. REPORTS
8.1 STAFF REPORTS
a) Electric Vehicle Charging User Fees
- Report dated January 12, 2022 from the Deputy Director of Engineering
The Deputy Director of Engineering gave a summary of the report to Council.
Council and staff discussed penalties for long-term parking, anticipated revenue, potential locations for additional charging stations, and ability to adjust fees.
MOVED BY: Councillor Lemon SECONDED: Councillor Rogers
C-01-22 THAT the charging of parking fees at Town owned and operated electric vehicle charging stations be approved;
AND THAT a fee of $1.00 per hour for the first three hours and $2.00 per hour thereafter be implemented;
AND FURTHER THAT staff prepare a bylaw amendment to the Fees and Charges Bylaw No. 958, 2016 to reflect the newly established fees. CARRIED
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-02-22 THAT Council supports in principle Pheasant Meadows Cooperative securing Canada Mortgage and Housing seed funding to investigate redevelopment opportunities at the Pheasant Meadows Cooperative property (1322 Pheasant Lane). CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-03-22 THAT greenhouse gas reduction targets be endorsed to reduce community greenhouse gas emissions by:
- 45% from 2007 levels by 2030; and
- 100% from 2007 levels by 2050. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-04-22 THAT the Greater Victoria Public Library (GVPL) 2022 budget and Five-Year Financial Plan be approved in principle;
AND THAT the Town’s GVPL representative relay to the GVPL Board the Town’s concerns regarding the depletion of the GVPL’s reserves shown at the end of the Five-Year Financial Plan. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-05-22 THAT Rezoning Application No. 2021/03 – 10 Erskine Lane be referred to the Community Development Advisory Committee and the Parks, Recreation and Environment Advisory Committee. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-06-22 THAT staff report back to Council on options for snow and ice control on sidewalks, particularly on main thoroughfares. CARRIED
8.3 OTHER REPORTS
a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held November 23, 2021
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held November 23, 2021 be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the recommendation from the November 23, 2021 Parks, Recreation and Environment Advisory Committee meeting (PREAC-09-21) regarding parks wayfinding be received. CARRIED
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT the recommendation from the November 23, 2021 Parks, Recreation and Environment Advisory Committee meeting (PREAC-10-21) regarding divesting from fossil fuels be received. CARRIED
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
C-07-22 THAT the recommendation from the November 23, 2021 Parks, Recreation and Environment Advisory Committee meeting (PREAC-11-21) regarding removal of invasive species (ivy) from trees be referred to staff. CARRIED
Council discussed and agreed to invite Capital Bike to present at a future joint advisory committee meeting.
9. CORRESPONDENCE
9.1 FOR ACTION
a) Letter dated January 7, 2022 from J. Zweng, Director, Wounded Warrior Run BC, Re: Wounded Warrior Run BC 2022
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
C-08-22 THAT a $1,000 grant-in-aid be provided to the Wounded Warrior Run BC to be funded from the grant-in-aid account. CARRIED
b) Letter dated January 5, 2022 from L. Bedford, Manager, Forest Science Planning and Practices Branch, Office of the Forester, Re: Eradication of Lymantria Moth Population
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
C-09-22 THAT the Ministry of Forest, Lands, Natural Resource Operations and Rural Development be invited to make a presentation to an upcoming Council meeting regarding the planned Lymantria Moth Eradication program. CARRIED
c) Letter dated December 15, 2021 from R. Dumas, Director of Corporate Services, District of North Saanich, Re: Elected Officials – Parental Leave
MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers
THAT the letter dated December 15, 2021 from R. Dumas, Director of Corporate Services, District of North Saanich, Re: Elected Officials – Parental Leave be received. CARRIED
9.2 FOR INFORMATION
a) Email dated January 12, 2022 from J. & S. Stephen, 206 Nia Lane, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 12, 2022 from J. & S. Stephen, 206 Nia Lane, Re: Increase in Council Size be received. CARRIED
b) Email dated January 12, 2022 from J. Devonshire, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 12, 2022 from J. Devonshire, Re: Increase in Council Size be received. CARRIED
c) Email dated January 12, 2022 from B. Tetlow, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 12, 2022 from B. Tetlow, Re: Increase in Council Size be received. CARRIED
d) Email dated January 10, 2022 from J. Powell, 140 St. Giles Street, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 10, 2022 from J. Powell, 140 St. Giles Street, Re: Increase in Council Size be received. CARRIED
e) Email dated January 10, 2022 from R. & P. Herbert, 205 Nia Lane, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 10, 2022 from R. & P. Herbert, 205 Nia Lane, Re: Increase in Council Size be received. CARRIED
f) Email dated January 10, 2022 from K. Newman, 5-2151 Burnside Road W., Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 10, 2022 from K. Newman, 5-2151 Burnside Road W., Re: Increase in Council Size be received. CARRIED
g) Email dated January 8, 2022 from D. McDonald, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 8, 2022 from D. McDonald, Re: Increase in Council Size be received. CARRIED
h) Email dated January 8, 2022 from H. Nguyen, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 8, 2022 from H. Nguyen, Re: Increase in Council Size be received. CARRIED
i) Email dated January 6, 2022 from C. Day, Chair, Victoria Family Court and Youth Justice Committee, Re: Notice of Annual General Meeting
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 6, 2022 from C. Day, Chair, Victoria Family Court and Youth Justice Committee, Re: Notice of Annual General Meeting be received. CARRIED
j) Email dated December 31, 2021 from A. Evans, Director of Programs and Partnerships, Green Teams of Canada, Re: 2021 Green Team Recap
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated December 31, 2021 from A. Evans, Director of Programs and Partnerships, Green Teams of Canada, Re: 2021 Green Team Recap be received. CARRIED
k) Email dated December 15, 2021 from S. Sedman, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated December 15, 2021 from S. Sedman, Re: Increase in Council Size be received. CARRIED
l) Letter dated November 30, 2021 from L. Roodenburg, UBCM President, Re: 2019-B154 Groundwater Extraction
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the letter dated November 30, 2021 from L. Roodenburg, UBCM President, Re: 2019-B154 Groundwater Extraction be received. CARRIED
m) Email dated December 11, 2021 from R. Baker, 204-1 Buddy Road, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated December 11, 2021 from R. Baker, 204-1 Buddy Road, Re: Increase in Council Size be received. CARRIED
n) Letter dated December 10, 2021 from Chair Plant, CRD Board, Re: Capital Regional District Regional Growth Strategy Indicator Report
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the letter dated December 10, 2021 from Chair Plant, CRD Board, Re: Capital Regional District Regional Growth Strategy Indicator Report be received. CARRIED
o) Email dated December 5, 2021 from L. Pakos, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated December 5, 2021 from L. Pakos, Re: Increase in Council Size be received. CARRIED
p) Letter dated January 14, 2022 from C. Reser, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the letter dated January 14, 2022 from C. Reser, Re: Increase in Council Size be received. CARRIED
q) Email dated January 17, 2022 from B. Carswell, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 17, 2022 from B. Carswell, Re: Increase in Council Size be received. CARRIED
r) Email dated January 17, 2022 from D. Miron, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 17, 2022 from D. Miron, Re: Increase in Council Size be received. CARRIED
s) Email dated January 17, 2022 from B. Fisher, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 17, 2022 from B. Fisher, Re: Increase in Council Size be received. CARRIED
t) Email dated January 18, 2022 from I. Brown, 328 Stewart Avenue, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 18, 2022 from I. Brown, 328 Stewart Avenue, Re: Increase in Council Size be received. CARRIED
u) Email dated January 18, 2022 from L. Jeaurond, 254 Ardealea Place, Re: Increase in Council Size
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT the email dated January 17, 2022 from L. Jeaurond, 254 Ardenlea Place, Re: Increase in Council Size be received. CARRIED
10. BYLAWS
a) Rezoning Application No. 2021/01 – 167, 169 and 171 Island Highway
- Report dated January 13, 2022 from the Senior Planner
The Senior Planner gave a summary of the report to Council.
Council and staff discussed density, Community Amenity Contributions Policy #6400-041, and neighbourhood context.
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-10-22 THAT coincident with final reading of Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1083, 2022 a covenant be registered on the lands at 167, 169 and 171 Island Highway to secure the following:
- The three lots are not to be sold independently;
- The three lots are to be consolidated prior to building permit issuance;
- The voluntary community amenity contribution of $4,000 per residential unit is to be provided prior to building permit issuance; and
- Prior to building permit issuance, installation of four trees in Portage Park to the Director of Engineering’s satisfaction, along with the provision of a security deposit for maintenance/replacement to be held by the Town for a two-year period. CARRIED Councillor Mattson opposed
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-11-22 THAT the applicant for the rezoning of 167, 169 and 171 Island Highway work with the staff on a contribution to Portage Park that will last over several years. CARRIED
2. Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1083, 2022
A Bylaw to Amend the Zoning Bylaw with Respect to Creating the CD-27: Comprehensive Development (Island Highway – Portage) Zone and with Respect to the Rezoning of 167, 169 and 171 Island Highway
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1083, 2022 be given first and second reading. CARRIED Councillor Mattson opposed
MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich
C-12-22 THAT a public hearing for Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1083, 2022 be scheduled for February 1, 2022. CARRIED Councillor Mattson opposed
11. NEW BUSINESS
a) Garbage/Recycling Pick-up Update
- Verbal report from the Director of Engineering
The Director of Engineering gave an update to Council regarding the recent garbage and recycling pick-up delays. He described the reasons for these delays are tied to the contractor’s natural gas truck requiring repairs; recent inclement weather causing back-ups at the Hartland Landfill Facility as well as making bin retrieval impossible at some residences; and loss of some key Waste Management staff that serviced View Royal. He stated that residents are not being charged for extra garbage bag pick-up and all pick-ups should be caught up by the end of the week.
12. QUESTION PERIOD
a) S. Ritchie, 48 Falstaff Place, noted the use of social media was useful for messaging regarding garbage and recycling pick-up. He inquired as to the use of the Town’s telephone system to direct residents to the Town’s social media for updates.
13. MOTIONS & NOTICES OF MOTION
14. CLOSED MEETING RESOLUTION
MOVED BY: Councillor Mattson SECONDED: Councillor Rogers
THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) – labour and (g) – litigation. CARRIED
15. RISING REPORT
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
a) Download of Costs for RCMP E-Comm 911 Dispatch Calls to South Vancouver Island Municipalities
From the December 14, 2021 In-Camera meeting:
MOVED BY: Councillor Rogers SECONDED: Councillor Mattson
THAT Council authorize the Mayor to sign onto the December 15, 2021 letter, substantially as attached to the December 14, 2021 In-camera Council agenda, to Public Safety Minister M. Farnworth from Mayors Screech, Martin, Stone, Young, Siebring, Orr, McNeil-Smith, and Tait regarding the potential download of RCMP 911 E-Comm Costs in the South Vancouver Island region. CARRIED
16. TERMINATION
MOVED BY: Councillor Rogers SECONDED: Councillor Lemon
THAT this meeting now terminate. Time: 9:13 p.m. CARRIED
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