MINUTES OF CAPITAL WEST ACCESSIBILITY ADVISORY COMMITTEE - MAY 28, 2025
Minutes from the regional committee meeting covering accessibility feedback, inclusive meeting tips, and member updates.
CITY OF COLWOOD MINUTES OF CAPITAL WEST ACCESSIBILITY ADVISORY COMMITTEE
Wednesday, May 28, 2025 at 2:00 PM Council Chambers 3300 Wishart Road, Colwood, BC
PRESENT
- Town of View Royal: Patsy Hamilton, Chair
- District of Metchosin: Janie Finerty, Vice Chair
- City of Langford: Belinda Jickling, Citizen Representative (via Zoom)
- City of Colwood: Marcy Lalande, Corporate Officer
- District of Sooke: Nancy Owen, Deputy Director of Corporate Services (via Zoom at 2:03 pm)
REGRETS
- Township of Esquimalt: Johanne Hemond, Citizen Representative
- District of Highlands: Amanda Irving, Corporate Officer
ATTENDING
- City of Langford: Melisa Miles, Manager of Legislative Services (via Zoom)
- Town of View Royal: Sarah Jones, Deputy Chief Administrative Officer
- City of Colwood: Tiffany MacDonald, Recording Secretary
1. CALL TO ORDER
Patsy Hamilton, Chair, called the meeting to order at 2:02 pm and acknowledged meeting on the shared traditional lands of the Lekwungen speaking people.
2. APPROVAL OF THE AGENDA
MOVED BY: JANIE FINERTY (VIEW ROYAL) SECONDED BY: MARCY LALANDE (COLWOOD)
THAT the Agenda of the Capital West Accessibility Advisory Committee meeting of May 28, 2025 be adopted as presented.
CARRIED
3. ADOPTION OF MINUTES
MOVED BY: MARCY LALANDE (COLWOOD) SECONDED BY: JANIE FINERTY (VIEW ROYAL)
THAT the minutes of the Capital West Accessibility Advisory Committee meeting of February 26, 2025 be adopted as presented.
CARRIED
4. BUSINESS ITEMS
4.1 Town of View Royal
Discussion - Tips for Holding Inclusive Meetings/Events
Sarah Jones, Deputy Chief Administrative Officer, Town of View Royal, provided information on tips for holding inclusive meetings and events for partnering municipalities to take into consideration when hosting meetings or events.
Committee discussion ensued regarding:
- Flexibility and accommodating to needs as they happen
- Mobility supports for meeting and events such as non-rolling chairs with arms
- Accessible washrooms and educating on misuse
- Accessible parking availability and location
- Distance to emergency exits and arrangements for safe exit
- Event announcements to clearly communicate accessibility features and a point of contact
- Quiet areas and location
- Clear signage to amenities
The updated tips for holding inclusive meetings and events have been appended to the agenda.
4.2 City of Langford
Accessibility Feedback Received - For Committee Information Only
Melisa Miles, Manager of Legislative Services, City of Langford, provided background on the accessibility feedback received.
Committee discussion ensued regarding:
- Use of surveys to gather input
- Clear and specific language with detailed follow ups
- Privacy considerations when sharing
- Keeping a log of suggestions for future project planning
4.3 Membership Updates
Marcy Lalande, Manager of Corporate Services, City of Colwood provided the following updates:
- Colwood's Draft Accessibility Plan will be presented to Council on June 23, 2025
- Bathroom retrofits at Emery Hall are complete and fully accessible
Sarah Jones, Deputy Chief Administrative Officer, Town of View Royal, provided an update on the grant monies received from the SPARK local community accessibility grant application to update their door switches, exterior ramp and website refresh.
Melisa Miles, Manager of Legislative Services, City of Langford, advised that they will provide the information for the tactile surface.
Marcy Lalande, Manager of Corporate Services, City of Colwood also provided an update that Colwood will be exploring hearing assistance devices to improve accessibility during meetings.
5. ADJOURNMENT
APPROVED and CONFIRMED CERTIFIED CORRECT
MOVED BY: MARCY LALANDE (COLWOOD) SECONDED BY: JANIE FINERTY (VIEW ROYAL)
THAT the meeting adjourn at 2:40 pm.
CARRIED
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