Project Summary C-031 Parks vehicle replacement plan
Financial planning document outlining the five-year plan for parks and engineering vehicle replacements.
Project Summary
Priority: Required
Project Name: Parks vehicle replacement plan
Codes: 2-2-11304-540 CC1271/1273/1196 (2024) 2-2-11304-540 CC1167 (future)
Submitted by: Ivan Leung, Director of Engineering
Executive Summary
This project summary outlines the five-year plan to replace Parks and Engineering fleet vehicles. This plan ensures safe, consistent levels of service, a smooth impact to the taxpayer and mitigates risk of un-planned purchases which can result in higher costs. Vehicles to be replaced in the next 5 years:
- 2007 Chevrolet 1-ton pickup (CC 1271)
- 2010 Nissan Frontier – 2024 (CC 1273)
- 2003 Ford F350 Dually Dump - 2025
- 2013 Honda Fit - 2027
Business problem and opportunity
The fleet vehicle replacement plan was presented and received at the October 10, 2023, Committee of the Whole meeting. Since then, the plan has been updated to reflect the prior year carryforwards. It is expected that the Nissan Frontier (2024) and the Honda Fit (2027) can be a suitably replaced with an alternative fueled vehicle (electric EV or hybrid). These will be explored to see if they offer a viable alternative that is available to the market at that time.
Proposed project objectives
The requested budget ensures that vehicles are purchased in a timely way, fulfilling the service level requirements of the town. Should budgeting be an issue as a result of the rising costs of inflation, the Town does have the option to purchase used low km vehicles to take advantage of the impact of depreciation on price but not performance.
The purchase of EV and hybrid vehicles will incur additional capital costs to install more EV charging stations within the Town Hall. Staff have included a $20,000 line item in FY1 to account for the installation of additional conduit, charging station(s) and further electrical work required to increase electrical capacity at the charging site (CC1196).
Business risks
If the funding is not approved, current levels of service to the community cannot be guaranteed. Inherently, purchasing capital assets in an un-planned emergency situation results in increased costs.
Proposed funding
Machinery and Equipment reserve
Costs and benefits
| Costs | FY1 | FY2 | FY3 | FY4 | FY5 | 5-year Total |
|---|---|---|---|---|---|---|
| Capital | 88,200 | 100,000 | 0 | 55,000 | 0 | 243,200 |
| Operational | 0 | |||||
| Total | 88,200 | 100,000 | 0 | 55,000 | 0 | 243,200 |
| Benefits | ||||||
| Tangible | ||||||
| Intangible |
Recommendation
THAT the Committee recommend the 2024-2028 Financial Plan include the Parks vehicle replacement plan funded by Machinery and Equipment reserve.
Additional Information
5-year Parks Vehicle Replacement Plan received by Committee of the Whole October 10, 2023:
Town of View Royal Fleet Replacement Plan 2024-2028 Financial Plan
| Vehicles | Fire / Municipal | 2023 | 2024 | 2025 | 2026 | 2027 | 2028 |
|---|---|---|---|---|---|---|---|
| 1996 Kubota | Municipal | 33,000 | |||||
| 2003 Ford F350 - Dually Dump | Municipal | 100,000 | |||||
| 2010 Nissan Frontier | Municipal | 55,000 | |||||
| 2011 Ford Ranger Splash | Municipal | ||||||
| 2012 Mitsubishi Dump | Municipal | ||||||
| 2013 Honda Fit | Municipal | 55,000 | |||||
| 2019 Chevrolet Silverado 1500 | Municipal | ||||||
| 2019 Hyundai Ionic | Municipal | ||||||
| 2020 Mitsubishi PHEV | Municipal | ||||||
| 2021 John Deere #1025R | Municipal | ||||||
| 2021 John Deere #3039R | Municipal | ||||||
| 2006 Ford F350 | Municipal | 62,000 | |||||
| 2007 Chevrolet 1-Ton | Municipal | 85,000 |
The projected 2024 budget includes amounts carried forward from 2023 to complete those vehicle acquisitions:
- 2007 Chevrolet Silverado 1 Ton – carryover of $13,200. Purchasing of the vehicle is complete and Parks staff are currently retrofitting the truck with work lights, decals, truck box components, etc. (CC1271)