View Royal Elementary 2024 Fun Fair Event Report
Event summary and financial statement for the school fun fair held on June 7, 2024.
View Royal Elementary PAC 218 Helmcken Rd, Victoria, BC V9B 1SB http://www.vrpac.com/ | https://www.facebook.com/viewroyalpac vrpac.sd61@gmail.com School: 250-479-1671 | PAC Exec Contact: 250-704-6239
View Royal Elementary 2024 Fun Fair Event Report
Friday, June 7, 2024
SUMMARY
The View Royal Elementary PAC would like to sincerely thank the Town of View Royal for their contribution of $500 towards our 2024 Fun Fair. A special thank you to Councillors Alison MacKenzie and John Rogers for volunteering and to Damian Kowalewich for attending this event with his family.
EVALUATION OF EVENT
The Fun Fair was an amazingly successful event. We had beautiful weather, plenty of volunteers, many children & their families attended and over 10 fun-filled stations for all to enjoy. All stations were run by parent & community volunteers (about 80 volunteers).
The event created a sense of community within the school as well as celebrating another successful year at View Royal Elementary. The cost to attend the event was free, with the exception of food. The View Royal PAC provided no-cost meals to any family that asked. Food was offered by pre-order online and at the event. We sold out of almost everything.
Stations:
- Inflatables:
- Bouncy Castle
- Obstacle Course
- Bubble Balls
- Large Slide
- Games:
- Basketball Shoot-out
- “Dunk” Tank (water balloons)
- Ring Toss
- Fish Pond
- Spin to Win
- Other:
- Temporary Tattoos
- Balloon Animals
- Cake Walk
- Ice Cream Truck
- DJ (Soundworks Entertainment)
- View Royal Fire Department
- Food provided by Extreme Outreach Society (hot dogs, chips & drinks)
In addition to the Town of View Royal grant-in-aid, we also received donations-in-kind to keep our costs low:
- Mo Jessa (Robbins Parking) donated all of the game prizes (approx $1,000 value).
- The parents of View Royal donated all of the cake/cupcake prizes for the Cake Walk - over 50 cakes donated!
- Peninsula Co-op donated the use of their large tent for the event.
- The View Royal PAC Executive & School Administration worked many hours to plan and organize the event.
- Mr. & Mrs. Hemus both volunteered 3 hours of their time during the Fun Fair to make amazing balloon animals.
ATTENDANCE
We had approximately 500 View Royal Elementary students, families and staff attend this event.
FINANCIAL STATEMENT
| INCOME | |
|---|---|
| Concession Pre-Sales | $ 2,028.00 |
| Fun Fair Cash (cakewalk, concessions) | $ 639.85 |
| Town of View Royal Grant In Aid | $ 500.00 |
| TOTAL INCOME | $ 3,167.85 |
| EXPENSES | |
|---|---|
| Concessions - Extreme Outreach Society | $ (2,301.00) |
| DJ - Soundworks Entertainment | $ (350.00) |
| Drinks & Chips (extras to sell) | $ (64.38) |
| Fun Fair Operational Supplies | $ (134.90) |
| Inflatables - Fun Time Inflatables | $ (1,420.16) |
| TOTAL EXPENSES | $ (4,270.44) |
| TOTAL EXPENSES OVER INCOME | $ (1,102.59) |
EVALUATION OF DIRECT AND INDIRECT BENEFITS TO THE TOWN OF VIEW ROYAL
The PAC’s objective was to provide a safe, fun and engaging event for students and their families of View Royal Elementary School and build community spirit. The Fun Fair brings families together for a night of fun to celebrate the end of the school year. It is a much-anticipated annual event that increases the community’s connection to the school and allows families to have a fun, affordable night out with friends. We feel we hit this goal out of the park!
There are very few family-friendly events each year in View Royal. The Town of View Royal has two elementary schools within its boundary, so this event supported approximately half of all elementary school-aged children and their families living in the Town of View Royal.