TRANSPORTATION MASTER PLAN TERMS OF REFERENCE REVIEW

Due Date: March 14, 2025

Purpose: Per Council direction, to obtain comments from Mayor and Councillors regarding the content of the Transportation Master Plan Terms of Reference

How comments will be used: Staff will collect and collate all comments and will:

Finalize the Transportation Master Plan RFP and present to Council for information
Update Council at the Council meeting of items incorporated, items that are redundant, and items that have not been incorporated

Comments	Staff Response	Incorporated / Not Incorporated / Redundant
It's great there were some speed and traffic count studies on a number of roads but didn't include Atkins Road. This road has become a major thoroughfare for Atkins residents and Crystal View. Also is a regular short [cut route] for traffic coming from Veterans Memorial Parkway and Island Highway. There is a regular BC Transit route, a District 61 School bus. Walkers, runners, cyclist, and dogs on the road. Also there is a commercial farm that attracts customerrs and visitors to check out the cows and horse. Atkins Road sidewalk should be at the top, or very near the top, for a sidewalk.	a) Regarding Atkins sidewalks - construction of this sidewalk is included in the 5 year financial plan and therefore an assessment on its priority is not required in the master plan b) Speed and traffic counts - staff conducted counts on key residential classed streets. Atkins Rd is Collector Road classification and the Consultant will conduct the necessary background work to ensure that the transportation model is calibrated properly, including Atkins Road. See Section 3.2.3 which directly speaks to this	a) Not Incorporated b) Redundant. However, staff included Council's statements regarding the importance of Atkins Rd in Section 2 of the scope of Work of the RFP to provide equitable attention of Atkins Road into the transportation model
Is there a way to model traffic given growth and scenarios during times of day? Predictions for our future given growth in the West Shore.	a) Predictions of our future given growth - This is already a requirement in the RFP: Forecasted roadway performances are the main priority of the master plan, taking into account peak traffic counts and incremental increases to demand as a result of forecasted development and other inputs that may be present. b) Methodologies to model traffic during times of the day - Yes, called Travel Demand Modelling (TDM) which is included in the RFP for major thoroughfares only (See Section 3.2.1 for an explanation of TDM). TDM is limited to major thoroughfares because this analysis is very costly : TDM spot modelling of the Town's collector and major roadways alone would be over 2-3X the budget of the master plan (and would still exclude engagement and strategic planning costs). Municipalities that typically request these services do so as an annual program (i.e. spend $30,000 per year on TDM modelling a year for x years).	a) Redundant. No edits proposed b) Redundant. However, additional context has been added to the RFP regarding the consultant's need to provide a modelling program that befits the budget and focuses on analyzing traffic pressures being exhibited by growth in the West Shore.
Can we have the study create a template for priority for transportation like designation of a route (not closed as no exit) such as Atkins for priority. ...About emergency routes, clearly we are limited, bu thte crash last week really heightened awareness, especially when traffic remained at a standstill hours after the crash. The Los Angeles experience also had many of us aware that broad brush catastrophe is possible and escape by current networks would be near impossible	Transportation master planning generally provides focus on addressing peak flows on an average day. The designation of routes to address low probability incidences should be done as a separate project with significant engagement with emergency services, RCMP, neighbouring municipaliteis and the Province.	Not incorporated - Engineering can collaborate with the Fire Department to discuss the merits of such a report and what funding mechanisms may be available
I noticed with the recent closure of the Hwy that folks find these routes in case of emergency shut down. Are routes identfied in the Master Plan in the event of an emergency such as a major accident or earthquake? I'll bring a motion to our first April meeting [regarding the need for the Province to improve their escape routes within their corridors].	The 2008 Transportation Master Plan identifies the following routes which have not changed: 1) Island Highway between Shoreline School and Helmcken Road; 2) Helmcken Road from Island Highway to Watkiss Way; 3) Watkiss Way from Helmcken Road to Talcott Road; However, these routes are meant to expedite the movement of emergency personnel in response to an emergency or a disaster, and is not meant to improve the comfort of commuter traffic during such times. The TMP may promote cross sectional revisions of the above noted routes from a daily response perspective and is already incidental to the RFP.	Not Incorporated - review of cross sections is already included in the RFP
Include in the public engagement survey whether respondents are in favour of light rail transit.	Added to Section 2.0 of the RFP Scope of Work	Incorporated
Confirm inclusion of 5 signals into the TMP analysis (Seenupin, Aldersmith, Atkins, Prince Robert Drive, Shoreline)	Aldersmith, Atkins, and Prince Robert Drive intersection analysis is already included in the RFP as incidentals (comparison of 2008 TMP, assumptions section of TOR). Seenupin is Ministry of Transportation and Transit jurisdication and not the responsibility of TVR to assess. Clarification has been added to the RFP regarding the future installation of the Shoreline signal	Redundant: Some additional context added but most intersections are already included in the RFP
Mobility Hub at Atkins - request of analysis for traffic volumes	Staff will reach out to the Ministry of Transportation and Transit's consultant to obtain their analysis findings as it makes sense to utilize works by others than pay for work already done. The findings will be incorporated into the TMP and is incidental to the work identified in the RFP	Redundant - already included in RFP but clarifications added
Will there be solutions provided to help allow for 15 minute on time performance for Bus transit?	Commentary on what is required to achieve on time performance will be included into the master plan for Council consideration.	Redundant - already included in RFP