Minutes of the West Shore Parks and Recreation Society Annual General meeting held June 12, 2014
Minutes from the West Shore Parks and Recreation Society Annual General Meeting held on June 12, 2014.
Minutes of the West Shore Parks and Recreation Society Annual General Meeting held June 12, 2014
Motion to Receive and File the Minutes of the WSPRS Annual General Meeting held June 13, 2013
It was MOVED by A. Deschenes and SECONDED by C. Buchanan THAT the Minutes of the West Shore Parks and Recreation Society Annual General Meeting held June 13, 2013, be received and filed.
CARRIED.
Approval of the Agenda
It was MOVED by A. Deschenes and SECONDED by C. Buchanan THAT the Agenda for the Annual General Meeting of the West Shore Parks and Recreation Society, held June 12, 2014, be approved as circulated.
CARRIED.
Introduction of Guests
E. Graham, Chief Administrative Officer, introduced the following guests from the West Shore Parks and Recreation Society:
- Sandy Wankel, Director of Finance
- Scott Lemire, General Manager of Parks
- Marlon Wilson, General Manager of Recreation Services
- Lindsay Green, Corporate Officer
Approval of 2013-2014 Audited Financial Statements
S. Wankel, Director of Finance, presented the 2013-2014 Audited Financial Statements.
It was MOVED by R. Martin and SECONDED by R. Cross THAT the West Shore Parks and Recreation Society Board of Directors approve the 2013-2014 Audited Financial Statements as presented by Sandy Wankel, Director of Finance.
CARRIED.
Appointment of Auditors for 2014-2015
It was MOVED by M. Forbes and SECONDED by R. Martin THAT the West Shore Parks and Recreation Society Board of Directors approve the appointment of KPMG as the Society's Auditors for 2014-2015.
CARRIED.
Bylaw Amendment - Section 7.0 Board of Directors
It was MOVED by K. Williams and SECONDED by A. Deschenes THAT the West Shore Parks and Recreation Society Bylaw No. 1, 2007, be amended to replace Section 7.0 Board of Directors with the following:
7.0 Board of Directors
7.1 The Board of Directors shall consist of:
(a) two Directors appointed by the Council of the City of Colwood;
(b) two Directors appointed by the Council of the City of Langford;
(c) two Directors appointed by the Council of the City of Metchosin;
(d) two Directors appointed by the Council of the District of Highlands;
(e) two Directors appointed by the Council of the Town of View Royal; and
(f) one Director appointed by each of the following school districts:
(i) School District No. 62 (Sooke); and
(ii) School District No. 61 (Greater Victoria)
CARRIED.
Bylaw Amendment - Section 8.0 Officers
It was MOVED by A. Deschenes and SECONDED by C. Buchanan THAT the West Shore Parks and Recreation Society Bylaw No. 1, 2007, be amended to replace Section 8.0 Officers with the following:
8.0 Officers
8.1 The Officers of the Society shall be a Chairperson, a Vice-Chairperson, a Secretary and a Treasurer.
8.2 The Chairperson and Vice-Chairperson shall be elected from among the members of the Board of Directors at the first meeting of the Board of Directors in each year and shall hold office until their successors are elected.
8.3 The Chief Administrative Officer shall act as the Secretary of the Society.
8.4 The Director of Finance shall act as the Treasurer of the Society.
CARRIED.
Bylaw Amendment - Section 9.0 Standing Committees
It was MOVED by R. Martin and SECONDED by M. Forbes THAT the West Shore Parks and Recreation Society Bylaw No. 1, 2007, be amended to replace Section 9.0 Standing Committees with the following:
9.0 Standing Committees
9.1 There shall be the following standing committees of the Society:
(a) Capital Asset Management and Financial Planning Committee;
(b) Policy and Personnel Committee; and
(c) Core Services Committee.
9.2 Each standing committee of the Society shall be comprised of a maximum of five members, not including the Chairperson of the Board of Directors, who shall be an ex-officio member of each standing committee.
9.3 Each standing committee shall report to the Board of Directors.
9.4 The Chairperson of the Society, with the approval of the Board of Directors, shall appoint members to each standing committee.
CARRIED.
Bylaw Amendment - Section 12.0 Amendment of Bylaws
It was MOVED by R. Martin and SECONDED by M. Forbes THAT the West Shore Parks and Recreation Society Bylaw No. 1, 2007, be amended to replace Section 12.0 Amendment of Bylaws with the following:
12.0 Amendment of Bylaws
12.1 The Bylaws of the Society may be amended by a resolution passed by a three-quarters (3/4) vote of the Directors present at a meeting of the Directors for which notice has been given to the Directors specifying the intention to propose a resolution to amend the Bylaws.
CARRIED.
Resolution to amend Bylaw No. 1, 2007
It was MOVED by A. Deschenes and SECONDED by K. Williams THAT the West Shore Parks and Recreation Society Bylaw No. 1, 2007 be amended by replacing Section 7.0 (Board of Directors), Section 8.0 (Officers), Section 9.0 (Standing Committees), and Section 12.0 (Amendment of Bylaws) as per the resolutions passed at the Annual General Meeting held June 12, 2014.
CARRIED.
Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting Held May 14, 2015
Call to Order
The meeting was called to order at 7:02 p.m.
Present:
A. Deschenes - Chair, City of Colwood R. Cross - Vice Chair, District of Highlands M. Forbes - City of Langford R. Martin - District of Highlands C. Buchan - City of Langford C. Buchanan - City of Metchosin (via teleconference 7:15 p.m.) K. Williams - City of Metchosin J. Ranns - Town of View Royal J. Young - City of Colwood S. Wankel - WSPR Director of Finance E. Graham - WSPR Chief Administrative Officer L. Green - WSPR Corporate Officer
Regrets:
S. Lamb - Town of View Royal B. Campbell - School District No. 62 R. Tondevold - School District No. 61
Approval of Agenda
It was MOVED by J. Ranns and SECONDED by R. Martin THAT the Agenda for the Board of Directors Meeting held May 14, 2015, be approved as circulated.
CARRIED.
Receipt & Adoption of Minutes
Motion to receive and file the Minutes of the WSPRS Board of Directors meeting held April 22, 2015
It was MOVED by J. Young and SECONDED by M. Forbes THAT the Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held April 22, 2015, be received for information.
CARRIED.
Delegations
None.
Correspondence
None.
Business Arising from Previous Minutes
None.
Reports
Motion to receive for information the verbal reports as presented
It was MOVED by R. Cross and SECONDED by C. Buchan THAT the verbal reports from the Chief Administrative Officer and the Directors of Parks, Recreation and Finance be received for information.
CARRIED.
Staff Reports
None.
Correspondence
None.
New Business
None.
Question Period
None.
Motions & Notices of Motion
None.
Closed Meeting Resolution
None.
Rising Report
None.
Next Meeting
June 11, 2015 at 7:00 p.m.
Termination
It was MOVED by R. Cross and SECONDED by M. Forbes THAT the meeting be terminated.
CARRIED.
The meeting was terminated at 7:35 p.m.
Minutes of the Transportation Advisory Committee Meeting held May 26, 2015
Call to Order
The meeting was called to order at 4:33 p.m.
Present:
Councillor N. Caron - Chair Councillor A. Bell Councillor J. Ranns D. Larter - Resident K. Lehnert - Resident J. Young - City of Colwood
Staff Present:
G. King - Manager of Public Works L. Green - Corporate Officer
Regrets:
Councillor M. Forbes Councillor A. Deschenes C. Buchanan - Resident
Approval of Agenda
It was MOVED by Councillor Bell and SECONDED by Councillor Ranns THAT the Agenda for the Transportation Advisory Committee meeting held May 26, 2015 be approved.
CARRIED.
Approval of Minutes
It was MOVED by J. Young and SECONDED by Councillor Ranns THAT the Minutes of the Transportation Advisory Committee meeting held April 28, 2015 be approved.
CARRIED.
Correspondence
None.
Reports
None.
New Business
None.
Next Meeting
June 23, 2015 at 4:30 p.m.
Termination
It was MOVED by Councillor Bell and SECONDED by J. Young THAT the meeting be terminated.
CARRIED.
The meeting was terminated at 4:38 p.m.