MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 6, 2012

1. CALL TO ORDER

Mayor Hill called the meeting to order at 7:01 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast

THAT agenda be amended to include item 9.1(6);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Special Council meeting held February 28, 2012

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast

THAT the minutes of the Special Council meeting held February 28, 2012 be adopted as presented. CARRIED

b) Minutes of the Public Hearing held February 21, 2012

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast

THAT the minutes of the Public Hearing held February 21, 2012 be adopted as presented. CARRIED

c) Minutes of the Council meeting held February 21, 2012

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast

THAT the minutes of the Council meeting held February 21, 2012 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor noted that the book "Craigflower Country" by Maureen Duffus is now for sale at the Town Hall; he also spoke of the Capital Regional District’s strategic planning process.

5. PETITIONS & DELEGATIONS

a) S. Baird, 542 Prince Robert Drive, Re: Fire Protection Services Ms. Baird spoke in regard to her concerns regarding safety and location for the proposed new fire hall; and read out loud portions of her letter as submitted as part of her petition and delegation.

b) D. Ridout, 106 Burnett Road, Re: New Fire Hall Location Ms. Ridout spoke to Council in regard to her concerns about the access to and from the fire hall. She requested a response to her questions; Council noted that staff will respond to her questions in writing.

6. PUBLIC PARTICIPATION PERIOD

a) J. Knight, 382 Walter Avenue, owner of 198 View Royal Avenue, spoke to Council in regard to his concerns about decisions Town staff made regarding his change of address in the absence of resident input or notification.

b) B. Fetherstonhaugh, 273 View Royal Avenue, spoke to Council stating her concerns with the proposed address change bylaw and requested that prior to addresses being changed give residents an opportunity to better identify their address.

Mayor Hill noted that the need for the proposed address change bylaw is so that emergency service response times will not be compromised.

c) J. Knight, 382 Walter Avenue, questioned whether the address for 198 View Royal Avenue has officially been changed. The Director of Development Services stated that it has been changed with notices sent to agencies and property owners.

d) B. Fetherstonhaugh, 273 View Royal Avenue, wished to reiterate to Council that communication is important when making decisions that affect residents.

Council and staff stated the reason for proposing the address changes were due to a significant delay in emergency response times for a particular emergency on View Royal Avenue.

It was also noted that the Town will periodically take the initiative to make address changes when addresses are not aligned.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Development Variance Permit – 1639 Seahaven Terrace

1. Report dated February 28, 2012 from the Planning Technician

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast

C-32-12 THAT Development Variance Permit 2012/02 be approved to vary the Gross Floor Area permitted in the R-1C: One Family Residential (Medium Lot) zone within the Land Use Bylaw, 1990, No. 35 from 372m² to 395m² as per the plans attached to the report from the Planning Technician at the March 6, 2012 Council meeting. CARRIED

2. Comments from the Applicant G. Mann, GT Mann Contracting Ltd., discussed the proposed application with Council.

3. Comments from the Public a) G. Crouch, 1616 Seahaven Terrace, noted that he has no objection to this application.

4. Correspondence (n/a)

b) Rezoning Application for 1649 Lloyd Place

1. Report dated February 29, 2012 from the Senior Planner

The Senior Planner summarized the report for Council.

Council discussed with staff additional parking requirements; contributions for playground equipment; and shared intersection costs.

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast

C-33-12 THAT a second Public Hearing be held for Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 790, 2011 on March 20, 2012. CARRIED

c) Fire Hall Site – Archeological Report

1. Executive Summary dated February 8, 2012 from Golder Associates

The Fire Chief noted that the archeological report has now been concluded; however due to privacy concerns portions will need to be redacted prior to publicizing the report.

MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson

THAT the archeological report executive summary for the fire hall site dated February 8, 2012 from Golder Associates be received. CARRIED

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held February 14, 2012

Recommendations:

1. West Shore Parks and Recreation Society 2012 Budget

MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers

THAT the West Shore Parks and Recreation Society 2012 Budget be approved as presented at the February 14, 2012 Committee of the Whole meeting. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

1. Email dated February 28, 2012 from G. Bruce, Chief Operating Officer, Island Corridor Foundation, Re: Maintain Rail on Vancouver Island

MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers

THAT staff be directed to write a letter to the Prime Minister Harper and the Minister of Transportation, Denis Lebel supporting the use of $7.5M federal government investment to ensure 10 years of renewed passenger service for Vancouver Island rail and the opportunity to aggressively expand freight, commuter, and tourist rail operations for the future. CARRIED

2. Letter dated February 21, 2012 and February 6, 2012 from L. Sedger, Re: Proposed Civic Address Change – 100 Fenton Road, 110 Fenton Road

MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers

THAT the letters dated February 21, 2012 and February 6, 2012 from L. Sedger, Re: proposed civic address change – 100 Fenton Road, 110 Fenton Road be received;

AND THAT the owner of 100 Fenton Road be notified that this matter will be discussed further at the March 13, 2012 Committee of the Whole meeting. CARRIED

3. Letter dated February 15, 2012 from J. Knight, Re: Proposed Civic Address Change – 198 View Royal Avenue

MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers

THAT the letter dated February 15, 2012 from J. Knight, Re: proposed civic address change – 198 View Royal Avenue be received;

AND THAT the owner of 198 View Royal Avenue be notified that this matter will be discussed further at the March 13, 2012 Committee of the Whole meeting. CARRIED

4. Email dated February 15, 2012 from J. Rowlandson, Velo Village Team Lead, Re: Provincial Funding for Cycling Infrastructure

MOVED BY: Councillor Rogers SECONDED BY: Councillor Rast

THAT the email dated February 15, 2012 from J. Rowlandson, Velo Village Team Lead, Re: provincial funding for cycling infrastructure be received. CARRIED

5. Letter dated February 14, 2012 from Mayor Dean Fortin, City of Victoria, Re: Support of Bill C-380 – An Act to Amend the Fish Inspection Act and Fisheries Act

MOVED BY: Councillor Rogers SECONDED BY: Councillor Rast

THAT Council urge the Prime Minister and the Leaders of the Opposition to pass Bill C-380 in the Parliament of Canada which would prohibit the importation of shark fins to Canada and prohibit the practice of shark finning.

AND THAT Council urge the Federation of Canadian Municipalities to adopt a motion in support of Bill C-380. CARRIED

6. Memorandum dated February 27, 2012 from T. Soldera, Director, Local Government Finance, Re: Strategic Community Investment Funds

MOVED BY: Councillor Rogers SECONDED BY: Councillor Rast

THAT the signing of the Strategic Community Investment Funds Agreement be approved. CARRIED

9.2 FOR INFORMATION

1. Letter dated February 20, 2012 from K. Felker, Coordinator, Honours and Awards Secretariat, Re: Order of British Columbia – 2012 Call for Nominations

MOVED BY: Councillor Rogers SECONDED BY: Councillor Mattson

THAT the letter dated February 20, 2012 from K. Felker, Coordinator, Honours and Awards Secretariat, Re: Order of British Columbia – 2012 Call for Nominations be received for information. CARRIED

10. BYLAWS

1. Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 819, 2011 A Bylaw to Amend the Land Use Bylaw with Respect to Amending the Text of Sub-Zone CD-10A to Permit Residential Attached and Residential Apartment Uses

MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers

THAT Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 819, 2011 be given third reading. CARRIED

11. NEW BUSINESS

12. QUESTION PERIOD

a) S. Baird, 542 Prince Robert Drive, questioned whether approval for the construction of a new fire hall will be through a referendum or alternative approval process.

Council stated that no decision has been made at this time.

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rast SECONDED BY: Councillor Mattson

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(a) and Section 90 (2)(b) of the Community Charter. CARRIED

15. RISING REPORT

MOVED BY: Councillor Rast SECONDED BY: Councillor Rogers

a) Advisory Committee and Sub-Committee Appointments

From the March 6, 2012 In-Camera Council Meeting

MOVED BY: Councillor Mattson SECONDED BY: Councillor Rast

THAT Council appoints Susan Brown and Jocelyn Skrlac and re-appoints Colin Fraser to the Planning and Development Advisory Committee from March 1, 2012 to February 28, 2014;

AND THAT Council appoints Richard McLeod and Ron Armstrong and re-appoints Linda Jeaurond and Angela Hanes to the Transportation Advisory Committee from March 1, 2012 to February 28, 2014;

AND FURTHER THAT Council continues with a Trails and Greenways Sub-Committee for the 2012-2013 term;

AND FURTHER THAT Council re-appoints Ian Brown, Lynn Malcolm and Michael Fox to the Trails and Greenways Sub-Committee from March 1, 2012 to February 28, 2013;

AND FURTHER THAT Council appoints Matt Thompson, Brian Slater, Aaron Weisgerber, Bob Collins (Great Canadian Casino Corporation), James Hanson (Vancouver Island Health Authority), David Wong (Six Mile Pub) and Vince Palmer (Reliable Controls) to the Fire Department Stakeholder Committee from March 1, 2012 to February 28, 2013. CARRIED

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED BY: Councillor Rast

THAT this meeting terminate. Time: 8:33 p.m. CARRIED