TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Special Council meeting held December 13, 2011 ..................................... Pg. 1-4 (adoption) b) Minutes of the Inaugural Council meeting held December 6, 2011 .................................. Pg. 5-21 (adoption)

4. MAYOR’S REPORT a) Presentation to Andrew Britton (Councillor from 2005-2011)

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Craigflower Bridge Replacement Project – Public Consultation and Final Design Concept 1. Report dated January 12, 2012 from the Superintendent of Engineering ..................................................................................................................... Pg. 22-60

Staff Recommendation: THAT District of Saanich and Town of View Royal Councils approve the final design concept so that staff can proceed immediately to final design completion, and that the Councils approve the closure of Admirals Road, from Island Highway to Gorge Road, for the construction period.

b) Tour de Victoria Cycling Event – June 24, 2012 1. Report dated January 11, 2012 from the Superintendent of Engineering ... Pg. 61-75

Staff Recommendation: THAT Council authorize the Tour de Victoria Cycling Event to take place within the municipality on June 24, 2012, as detailed in the report dated January 11, 2012 from the Superintendent of Engineering.

c) Development Variance Permit – 1681 Island Highway 1. Report dated January 11, 2012 from the Planning Technician ......... Pg. 76-84

Staff Recommendation: THAT Council consider approval of Development Variance Permit 2011/09 as per the plans attached to the report from the Planning Technician at the January 17, 2012 Council meeting; AND THAT Development Variance Permit 2011/09 include the following variance: * Variance to the maximum area of Free Standing sign face in Sign Zone 4 from 6m² to 7.9m².

2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

d) Development Variance Permit – 1511 Admirals Road 1. Report dated January 10, 2012 from the Planning Technician Pg. 85-101

Staff Recommendation: THAT Council consider approval of Development Variance Permit 2011/08 as per the plans attached to the report from the Planning Technician at the January 17, 2012 Council meeting; AND THAT Development Variance Permit 2011/08 include the following variances: * Variance to the number of Fascia Signs allowed on a building face from one (1) to three (3) * Variance to the total allowable area of signs on a building from 11 m² to 31 m².

2. Comments from the Applicant
   3. Comments from the Public
   4. Correspondence

e) Award of Contract, Fire Dispatch 1. Report dated January 12, 2012 from the Fire Chief ............... Pg. 102-107

Staff Recommendation: THAT the Town of View Royal enter into a 5 year contract for the provision of Full Emergency Fire Dispatch services with the District of Saanich as described in Option B of the Saanich Fire Department Fire Dispatch RFP Response dated December 2, 2011.

f) 2554 Magnum Place 1. Report dated January 4, 2012 from the Director of Development Services .................................................................................. Pg. 108-127

Staff Recommendation: THAT this report be received for information.

g) Grant in Aid Policy #F200-34 ............................................................ Pg. 128-134 1. Report dated January 12, 2012 from the Director of Finance

Staff Recommendation: THAT Grant in Aid Policy F200-12 be rescinded; AND THAT Grant in Aid Policy F200-34 be approved.

h) Preliminary 2012 Budget Information 1. To be distributed at the meeting.

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meetings held December 13, 2011 and January 10, 2012

Recommendations:

• Grant in Aid Policy F-200-.12
  1. THAT the Committee recommend to Council that staff be directed to amend the Grant-in-Aid policy for Council’s consideration (COW-71-11)
• 2012 Budget – Legislative Expenditure – Detailed Estimate for Council Conferences
  1. THAT the Committee recommend to Council that $22,500 - to be split five ways – be the total amount forwarded to budget discussions for 2012 Council conferences. (COW-72-11)
• Council Email
  1. THAT the Committee recommend to Council that staff report back with options regarding Mayor and Council email communications. (COW-73-11)
• Development Variance Permit – 1681 Island Highway
  1. THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/09 at a future Council meeting as per the plans attached to the report from the Planning Technician at the December 13, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730; AND THAT Development Variance Permit 2011/09 include the following variance:
  • Variance to the maximum area of Free Standing sign face in Sign Zone 4 from 6m² to 7.9m². (COW-74-11)
• Development Variance Permit – 1511 Admirals Road
  1. THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/08 at a future Council meeting as per the plans attached to the report from the Planning Technician at the December 13, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730; AND THAT Development Variance Permit 2011/08 include the following variances:
  • Variance to the number of Fascia Signs allowed on a building face from one (1) to three (3);
  • Variance to the total allowable area of signs on a building from 11 m² to 31 m². (COW-75-11)
• Private Dock Development Guidelines Public Consultation Plan Report
  1. THAT the Committee recommend that Council consider approval of the Private Dock Development Guidelines Public Consultation Plan at a future Council meeting as attached to the report from the Planning Technician at the December 13, 2011 Committee of the Whole meeting. (COW-76-11)
• Federation of Canadian Municipalities (FCM) Membership
  1. THAT the Committee recommend to Council that the Town continue its membership in the Federation of Canadian Municipalities. (COW-01-12)
• GOERT Report on Burnside Watkiss Park
  1. THAT the Committee recommend to Council that staff prepare a report containing options to implement in 2012 various aspects of the Garry Oak Ecosystems Recovery Team’s “Burnside Corner Park Restoration and Management Recommendations, November 2011” report. (COW-02-12)
• Naming of Chilco Trails
  1. THAT the Committee recommend to Council that the Parks, Recreation and Environment Advisory Committee be referred the naming of the Chilco trails for recommendations. (COW-03-12)
• Development Permit No. 2011/13 – 301 Nursery Hill Drive
  1. THAT the Committee recommend to Council that Development Permit No. 2011/13 be approved to permit a 42-unit condominium apartment building and six townhomes as per the plans attached to the January 5, 2012 staff report, subject to:
     • reconsideration of tree retention in the southwest corner;
     • submittal of a tree retention plan, tree/plant quantities, lighting details, and garden pavilion & bench design details;
     • written confirmation from the applicant agreeing to Engineering Requirements dated December 20, 2011; and
     • noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; AND THAT Development Permit 2011/13 include:
     • a variance to the minimum rear yard setback from 7.5m to 4.0m to site the apartment building and four-unit townhouse;
     • a variance to recreation vehicle parking requirements from 12 spaces to zero;
     • recommendations from the October 31, 2011 Talbot & McKenzie arborists report to mitigate tree impacts; and
     • a requirement to construct the final lift of asphalt on Nursery Hill Drive (private road) between the property frontage and Six Mile Road. (COW-04-12)
• Development Permit No. 2011/14 – 1519 Admirals Road
  1. THAT the Committee recommend to Council that Development Permit No. 2011/14 be approved to permit winterization of the Canadian Tire Garden Centre and modification of the sign plan as per the plans attached to the January 4, 2012 staff report. (COW-05-12)
• Environmental Development Permit No. 2011/15 – 283 Kerwood Street
  1. THAT the Committee recommend to Council that Development Permit No. 2011/15 be approved to permit construction of retaining walls, a patio and a stepped pathway with bank stabilization measures as per the plans attached to the January 3, 2012 staff report and subject to noticing as per the requirements of Bylaw No. 730; AND THAT Development Permit No. 2011/15 include the following variance:
     • Variance to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15 metres to 0 metres to legalize the location of an existing stairway. (COW-06-12)
• Environmental Development Permit No. 2011/16 – 2101 Munn Road
  1. THAT the Committee recommend to Council that Development Permit No. 2011/16 be approved to permit construction of an accessory building for a proposed telecommunications tower at 2101 Munn Road as per the plans attached to the January 3, 2012 staff report; AND THAT the Committee recommend to Council that Development Permit No. 2011/16 include the following conditions:
     • qualified Environmental Professional (QEP) to be on-site during disturbances associated with the tower construction and site laydown;
     • if removal of the six garry oaks is necessary, replacement garry oaks are to be replanted within 100m of the site at a ratio of no less than 3:1;
     • three nesting boxes (size and location to be determined by QEP) are to be provided to mitigate tree loss in the area required for the tower and site laydown;
     • any disturbed areas are to be replanted with native plants under the supervision of the QEP; and
     • financial security to ensure that development permit requirements are met. AND FURTHER THAT the Committee recommend to Council that Development Permit No. 2011/16 be considered at a future Council meeting in conjunction with the Industry Canada land use consultation process for the proposed telecommunication tower. (COW-07-12)

8.2 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held October 13, 2011 ............................................ Pg. 135-138 (motion to receive)

9. CORRESPONDENCE

9.1 FOR ACTION

9.2 FOR INFORMATION

a) Letter received December 31, 2011 from G. Mayhew, 2568 Dufferin Avenue, Re: Volunteer Library .................................................................................................. Pg. 139 b) Letter dated December 15, 2011 from C. Pecknold, Assistant Deputy Minister and Director of Police Services Policing and Security Programs Branch, Re: Changes to the Police Act and the Implementation of BC Provincial Policing Standards ....................................................................................................... Pg. 140-141 c) Letter dated December 13, 2011 from R. Maxwell, Chair, Peninsula Agricultural Commission, Re: Potential Support for Low Lying Saanich Peninsula Farms Pg. 142-143 d) Letter dated December 9, 2011 from L. Brown, Vice-President, Marketing and Corporate Responsibility, Re: Catalyst Paper ............................................... Pg. 144-146 e) Memorandum from I. Hesketh-Boles, AVICC Executive Coordinator, AVICC, Re: Resolutions Notice, Request for Submissions and Call for Nominations for AVICC Executive............................................................................................ Pg. 147-154

10. BYLAWS

1. Revenue Anticipation Borrowing Bylaw, Bylaw No. 821, 2012 a) Report dated January 12, 2012 from the Director of Finance ....................... Pg. 155-156 Staff Recommendation: THAT the Revenue Anticipation Borrowing Bylaw No. 821, 2012, be given first, second and third reading. b) Revenue Anticipation Borrowing Bylaw No. 821, 2012 ................................... Pg. 157 first, second and third reading

2. Interest Calculation Bylaw No. 820, 2012 ...................................................................... Pg. 158 (adoption)

11. NEW BUSINESS

12. RISING REPORT

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(i) and Section 90 (2)(b) of the Community Charter.

16. TERMINATION

Next Regular Council Meeting: Tuesday, February 7, 2012 at 7:00 p.m.