Minutes of the Council meeting held January 8, 2008
Minutes documenting the proceedings, discussions, and decisions made during the Council meeting held on January 8, 2008.
Council Meeting Minutes - January 8, 2008 (Continued)
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4. DELEGATIONS & PETITIONS (Continued)
- 4.3 Public Input on Bylaw No. 690, 2007 - Animal Control Amendment
- Mr. John Smith, resident, spoke regarding concerns about proposed changes to dog leash regulations in parks, advocating for designated off-leash areas.
- Ms. Jane Doe, representative of the Local Animal Welfare Society, presented statistics on animal-related incidents and supported stricter enforcement of existing bylaws.
- Council members engaged in a brief discussion regarding public safety and animal welfare.
5. REPORTS
- 5.1 Staff Reports
- 5.1.1 Director of Planning – Report on Development Permit Application DP-2007-01 (123 Main Street)
- The Director presented a report outlining the application for a multi-family residential development.
- Discussion points included density, parking, and impact on local infrastructure.
- Recommendation: THAT Council approve Development Permit Application DP-2007-01 subject to the conditions outlined in the staff report dated January 3, 2008.
- Motion: Moved by Councillor X, Seconded by Councillor Y. CARRIED.
- 5.1.1 Director of Planning – Report on Development Permit Application DP-2007-01 (123 Main Street)
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5.1 Staff Reports (Continued)
5.1.2 Director of Operations – Report on Capital Works Projects Update
- The Director provided an update on the progress of various capital works projects, including the Elm Street road rehabilitation and the upgrade to the municipal water system.
- Project timelines and budget adherence were discussed.
- Recommendation: THAT Council receive the Capital Works Projects Update report for information.
- Motion: Moved by Councillor A, Seconded by Councillor B. CARRIED.
5.2 Committee Reports
- 5.2.1 Parks and Recreation Committee – Minutes of December 18, 2007 Meeting
- Councillor Z, Chair of the Parks and Recreation Committee, presented the minutes and highlighted key recommendations.
- Recommendation 1 (PRC-01-08): THAT Council approve the proposal for the annual "Summer in the Park" festival.
- Motion: Moved by Councillor Z, Seconded by Councillor C. CARRIED.
- Recommendation 2 (PRC-02-08): THAT staff investigate options for improving accessibility at Centennial Park.
- Motion: Moved by Councillor Z, Seconded by Councillor D. CARRIED.
- 5.2.1 Parks and Recreation Committee – Minutes of December 18, 2007 Meeting
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5.2 Committee Reports (Continued)
- 5.2.2 Finance Committee – Minutes of December 20, 2007 Meeting
- Councillor W, Chair of the Finance Committee, presented the minutes and summarized the committee's financial review.
- Recommendation 1 (FC-01-08): THAT Council approve the proposed budget adjustments for the first quarter of 2008 as detailed in the committee minutes.
- Motion: Moved by Councillor W, Seconded by Councillor E. CARRIED.
- Recommendation 2 (FC-02-08): THAT staff prepare a report on potential revenue-generating opportunities for the municipality.
- Motion: Moved by Councillor W, Seconded by Councillor F. CARRIED.
6. BYLAWS (Continuation from previous items)
- 6.1 Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw No. 699, 2007 (Continued)
- Council proceeded with the adoption of the amendment bylaw.
- Motion: Moved by Councillor G, Seconded by Councillor H. THAT Bylaw No. 699, 2007 be adopted. CARRIED.
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6. BYLAWS (Continued)
6.2 Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 700, 2007 (Continued)
- Council proceeded with third reading and adoption.
- Motion: Moved by Councillor I, Seconded by Councillor J. THAT Bylaw No. 700, 2007 be given third reading. CARRIED.
- Motion: Moved by Councillor I, Seconded by Councillor J. THAT Bylaw No. 700, 2007 be adopted. CARRIED.
6.3 Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007 (Continued)
- Council proceeded with adoption.
- Motion: Moved by Councillor K, Seconded by Councillor L. THAT Bylaw No. 701, 2007 be adopted. CARRIED.
6.4 Street Naming Bylaw No. 702, 2008 (Continued)
- Council proceeded with first, second, and third readings.
- Motion: Moved by Councillor M, Seconded by Councillor N. THAT Bylaw No. 702, 2008 be given first reading. CARRIED.
- Motion: Moved by Councillor M, Seconded by Councillor N. THAT Bylaw No. 702, 2008 be given second reading. CARRIED.
- Motion: Moved by Councillor M, Seconded by Councillor N. THAT Bylaw No. 702, 2008 be given third reading. CARRIED.
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6. BYLAWS (Continued)
- 6.5 Fees and Charges Bylaw No. 583, 2006, Amendment Bylaw No. 703, 2008 (Continued)
- Council considered the adoption of the amendment bylaw.
- Motion: Moved by Councillor O, Seconded by Councillor P. THAT Bylaw No. 703, 2008 be adopted. CARRIED.
7. NEW BUSINESS
- 7.1 Discussion: Community Safety Initiative
- The Mayor introduced a discussion on enhancing community safety measures, including potential neighbourhood watch programs and increased police patrols.
- Council members shared perspectives on current challenges and opportunities.
- Motion: Moved by Councillor Q, Seconded by Councillor R. THAT staff be directed to prepare a report on options for a new Community Safety Initiative, including potential funding sources and public engagement strategies, for presentation at the next regular Council meeting. CARRIED.
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7. NEW BUSINESS (Continued)
- 7.2 Proposal: Environmental Stewardship Program
- Councillor S presented a proposal for a new environmental stewardship program focused on local conservation efforts and public education regarding sustainability.
- The proposal highlighted potential partnerships with local environmental groups.
- Motion: Moved by Councillor S, Seconded by Councillor T. THAT the Environmental Stewardship Program proposal be referred to the Parks & Recreation and Planning & Development Advisory Committees for review and recommendations. CARRIED.
8. CORRESPONDENCE (Action Items)
- 8.1 Letter from Residents' Association Regarding Traffic Calming on Maple Avenue
- A letter received on January 2, 2008, from the Maple Avenue Residents' Association outlining concerns about speeding and requesting the implementation of traffic calming measures.
- Motion: Moved by Councillor U, Seconded by Councillor V. THAT the letter from the Maple Avenue Residents' Association be referred to the Transportation Advisory Committee for review and recommendations. CARRIED.
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8. CORRESPONDENCE (Action Items) (Continued)
- 8.2 Request for Grant Funding from Local Arts Council
- A request received on January 5, 2008, from the View Royal Arts Council for municipal grant funding to support their annual festival.
- The request included a detailed budget and a summary of the festival's community benefits.
- Motion: Moved by Councillor W, Seconded by Councillor X. THAT the request for grant funding from the View Royal Arts Council be referred to the Finance Committee for review and recommendation. CARRIED.
9. CORRESPONDENCE (Information Items)
- 9.1 Provincial Government Update on Affordable Housing Initiatives
- A communication received on January 4, 2008, from the Ministry of Community Services providing an update on provincial affordable housing programs and funding opportunities.
- Motion: Moved by Councillor Y, Seconded by Councillor Z. THAT the Provincial Government Update on Affordable Housing Initiatives be received for information. CARRIED.
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9. CORRESPONDENCE (Information Items) (Continued)
- 9.2 Quarterly Report from the Capital Regional District (CRD)
- The latest quarterly report from the CRD, dated December 31, 2007, was received, providing updates on regional services, initiatives, and financial performance.
- Motion: Moved by Councillor A, Seconded by Councillor B. THAT the Quarterly Report from the Capital Regional District be received for information. CARRIED.
10. PUBLIC QUESTION PERIOD
- 10.1 Mr. Bob Johnson (Resident): Inquired about the timeline for the proposed new dog park.
- Mayor's Response: Confirmed that the item is currently with the Parks & Recreation Committee for feasibility study, with a report expected in the spring.
- 10.2 Ms. Sarah Lee (Business Owner): Asked about support programs for local small businesses.
- Mayor's Response: Mentioned the upcoming economic development strategy discussion and encouraged Ms. Lee to attend the next Chamber of Commerce meeting where a municipal representative would be present.
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10. PUBLIC QUESTION PERIOD (Continued)
- 10.3 Mr. David Green (Resident): Expressed concerns about the increase in property taxes.
- Mayor's Response: Explained the factors contributing to the recent tax increase, including inflation and necessary infrastructure investments, and noted that the detailed budget would be available for public review soon.
11. CLOSED MEETING RESOLUTION
- Motion: Moved by Councillor C, Seconded by Councillor D. THAT Council move into a closed meeting to discuss matters pursuant to Section 90 (1)(a) [personal information about an identifiable individual], (g) [litigation or potential litigation], and (k) [negotiations relating to the acquisition, disposition or expropriation of land] of the Community Charter. CARRIED.
12. ADJOURNMENT
- Motion: Moved by Councillor E, Seconded by Councillor F. THAT the meeting be adjourned at 9:45 p.m. CARRIED.
CERTIFIED A TRUE COPY
Mayor
Corporate Officer
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APPENDICES TO MINUTES
- Appendix A: Public Submissions received regarding Bylaw No. 690, 2007 (Animal Control Amendment).
- Summary of written submissions.
- List of individuals who spoke at the public input session.
- Appendix B: Staff Report – Development Permit Application DP-2007-01 (123 Main Street).
- Full text of the report by the Director of Planning.
- Attached architectural drawings and site plans.
- Appendix C: Capital Works Projects Update – Detailed Project Status.
- Individual project reports with timelines, budgets, and status updates.
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DISCUSSION POINTS SUMMARY
- Development Permit Application DP-2007-01:
- Councillor R: Raised concerns about the proposed building height exceeding the general character of the neighbourhood.
- Planner's Response: Explained that the height was consistent with the comprehensive development zone and minor variances were considered appropriate given design merits.
- Public Feedback: Several letters from adjacent property owners expressing concerns about privacy and shadowing were noted. Staff confirmed these had been considered in the recommendation.
- Community Safety Initiative:
- Mayor: Emphasized the importance of proactive measures and community engagement in crime prevention.
- Councillor S: Suggested exploring a partnership with the local RCMP detachment for increased visible presence during peak hours.
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FOLLOW-UP ACTIONS FROM MEETING
| Item No. | Action Required | Responsible Party | Due Date | Status |
|---|---|---|---|---|
| 7.1 | Prepare report on Community Safety Initiative options | Director of Corporate Services | Feb 1, 2008 | Pending |
| 7.2 | Refer Environmental Stewardship Program to Advisory Committees | Corporate Officer | Jan 15, 2008 | Completed |
| 8.1 | Refer Traffic Calming letter to Transportation Advisory Committee | Corporate Officer | Jan 15, 2008 | Completed |
| 8.2 | Refer Arts Council Grant request to Finance Committee | Corporate Officer | Jan 15, 2008 | Completed |
| Closed | Legal opinion on land acquisition | Corporate Officer/Legal Counsel | Jan 29, 2008 | Pending |
END OF MINUTES FOR JANUARY 8, 2008
5.1 Barb Fetherstonhaugh, Treasurer, Shoreline Community School Parent's Advisory Council, Re: Funding Request for Playground Equipment at Shoreline School
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MEMORANDUM
TO: Mayor and Council
FROM: Barb Fetherstonhaugh, Treasurer, Shoreline Community School Parent's Advisory Council (PAC)
DATE: January 16, 2008
SUBJECT: Funding Request for Playground Equipment at Shoreline School
Dear Mayor and Council,
On behalf of the Shoreline Community School Parent's Advisory Council (PAC), I am writing to formally request municipal support for a crucial project: the upgrade and replacement of playground equipment at Shoreline School.
Shoreline School serves a vibrant and growing community within View Royal, providing a safe and nurturing environment for our children's education. A vital component of this environment is a stimulating and safe outdoor play area. Unfortunately, much of the existing playground equipment at Shoreline School is aging, showing significant wear and tear, and in some cases, no longer meets current safety standards or accessibility requirements.
The current state of the playground presents several challenges:
- Safety Concerns: Several components are worn, broken, or do not conform to modern playground safety guidelines, posing risks to children.
- Limited Accessibility: The current design and equipment are not fully inclusive, limiting access and play opportunities for children with diverse physical abilities.
- Lack of Engagement: The outdated equipment offers limited imaginative and challenging play experiences, which impacts physical activity and social development.
The PAC has identified a pressing need to revitalize this essential space for the benefit of all Shoreline School students and the broader community. A well-designed, safe, and engaging playground is not just a recreational amenity; it is an extension of the classroom, fostering physical health, social skills, problem-solving abilities, and imaginative play.
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Project Overview and Goals
Our vision is to create an inclusive, challenging, and vibrant playground that will serve the Shoreline School community for years to come. The proposed project involves:
- Phase 1: Removal of unsafe and non-compliant equipment. This immediate step will address critical safety hazards.
- Phase 2: Installation of new, modern, and accessible play structures. This includes equipment designed to meet Canadian Standards Association (CSA) guidelines for public playgrounds and to incorporate elements for children of all abilities.
- Phase 3: Enhancements to surrounding play areas. This may include improved surfacing, natural play elements, and shaded areas.
The PAC has already initiated fundraising efforts within the school community and has secured initial pledges from local businesses. However, the scope of this project necessitates broader support. We believe that a significant investment in our children's well-being and community infrastructure aligns perfectly with the Town of View Royal's commitment to healthy communities and youth development.
Budget Summary
A preliminary estimate for the complete project, including equipment purchase, installation, and safety surfacing, totals approximately $120,000. This figure is based on quotes received from reputable playground suppliers and certified installers.
Our fundraising efforts to date have secured $25,000 in pledges and donations. We are actively pursuing grant opportunities from various foundations. We are hopeful that, with your support, we can reach our ambitious fundraising goal and provide the children of Shoreline School with the playground they deserve.
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Request for Municipal Funding
The Shoreline Community School PAC respectfully requests a contribution of $40,000 from the Town of View Royal to assist with the purchase and installation of new playground equipment. This funding would represent a significant partnership between the municipality and our school community, demonstrating a shared commitment to the health, safety, and development of our children.
We believe this investment will yield considerable returns for the community by:
- Promoting Physical Activity: Encouraging active lifestyles among children.
- Enhancing Social Development: Providing a space for cooperative play and social interaction.
- Ensuring Safety: Replacing outdated equipment with structures that meet the highest safety standards.
- Fostering Inclusivity: Creating an accessible play environment for all children, regardless of ability.
- Building Community Pride: Delivering a visible improvement that benefits local families.
We are prepared to provide a detailed project plan, design proposals, and further financial breakdowns upon request. We would be grateful for the opportunity to present our proposal to Council at your convenience and discuss how the Town of View Royal can partner with us to make this vital project a reality.
Thank you for your time and consideration of this important request. We look forward to your positive response and working together to enhance the Shoreline Community School playground.
Sincerely,
Barb Fetherstonhaugh
Treasurer, Shoreline Community School Parent's Advisory Council
Email: barb.f@example.com
Phone: (250) 555-1234