TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA - TUESDAY, OCTOBER 20, 2009

AGENDA

1. CALL TO ORDER (Mayor)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF

4. Minutes of the Special Council meeting held October 6, 2009 .................................Pg. 1-2 (motion to adopt)

5. Minutes of the Council meeting held October 6, 2009 ..............................................Pg. 3-8 (motion to adopt)

6. MAYOR’S REPORT

7. PETITIONS & DELEGATIONS 5.1 S. Doyle and B. Lavie, 171 Island Highway, Re: Concerns With Island Highway Improvement Project.................................................................................. Pg. 9

8. PUBLIC PARTICIPATION PERIOD

9. BUSINESS ARISING FROM PREVIOUS MINUTES

10. REPORTS

8.1 STAFF REPORTS

a) Amendment to the Casino’s Liquor Primary License

1. Report dated October 15, 2009 from the Senior Planner............Pg. 10-34

Staff Recommendation:

THAT Council pass a resolution with a recommendation to the Liquor Control and Licensing Branch as per the template provided in the staff report.

b) Island Highway Improvement Project Approval of 85% Design and Direction to Proceed with 100% Design

1. Report dated October 16, 2009 from the Director of Engineering .....................................................................................................Pg. 35-37

Staff Recommendation:

THAT Council direct staff to proceed with the 100% design of the entire project as presented in the 85% design with the following provisions:

• the trail connection between View Royal Avenue and the E&N Rail Trail is constructed early in the project to provide a continuous route around the project for active transportation modes;
• the storm water treatment works are reduced or relocated only when it is in the best interests of the Town to do so;
• the work plan of the project be scheduled to minimize disruption to businesses and residents;
• the access to side streets be maintained with flag persons when necessary; and
• the affected residents, businesses, emergency services and neighbouring local governments are kept apprised of the construction schedule using newsletters, the media, technology and personal communication;

AND THAT the project be fully constructed from and including the intersection of Stormont Avenue to the east side of the E&N Trestle, and the remainder of the project be constructed on the south side between Stewart Avenue and Shoreline Drive if funds permit.

c) Extension of Road Maintenance Contract for Winter Maintenance

1. Report dated October 14, 2009 from the Superintendent of Engineering and Transportation..................................................Pg. 38-39

Staff Recommendation:

THAT Council approve the extension of the winter road maintenance portion of the Town’s current Road Maintenance Contract with Mainroad South Island Contracting Ltd., from November 1, 2009 to April 20, 2010, at the current high level of service, in the amount of $100,000 (excluding GST).

8.2 COMMITTEE REPORTS

a) From the Committee of the Whole meeting held October 13, 2009

Recommendations:

• Minutes of the Esquimalt Harbour Advisory Committee Meeting

THAT the Department of National Defense’s (DND) Harbour Master be invited to an upcoming Committee of the Whole meeting;

AND THAT staff meet with the DND's Harbour Master in advance of that Committee of the Whole meeting to discuss areas of mutual concern;

AND FURTHER THAT staff obtain relevant DND information and provide that on the respective Committee of the Whole agenda. (COW-58-09)

• Grant in Aid Funding for View Royal Reading Centre

THAT Council provide a grant-in-aid in the amount of $7,000 to the View Royal Reading Centre to cover operating costs for 2009. (COW-59-09)

• Nursery Hill Park

THAT Council direct staff to bring back a detailed action plan regarding access to Nursery Hill Park to the November 10, 2009 Committee of the Whole meeting. (COW-60-09)

• Removal of Heritage Arbutus Tree (#417) at 267 View Royal Avenue

THAT Council approve the removal of the Heritage Arbutus tree at 267 View Royal Avenue using the following process, described in the Talbot, Mackenzie and Associates arborist report dated October 7, 2009:

• Remove three of the four trunks and allow for new bud growth from the base. Then, at a later date, remove the fourth trunk after new growth has started. (COW-61-09)

• Planning and Development Advisory Committee Recommendations

1. THAT Council add the park located on the northwest corner on the east side of Craigflower Creek within the 139,145,151 Helmcken Road subdivision to the Parks Master Plan along with a trail for access to said park;

AND THAT the issue be forwarded for consideration in the View Royal Park plan to the consultant that is to be retained for that project. (COW-62-09) 2. THAT Council direct staff to bring forward a report on the opening up of Crane access. (COW-63-09) 3. THAT Council direct staff to forward the Tree Protection Bylaw to the Planning and Development Advisory Committee for information upon completion. (COW-64-09)

• Park Planning Terms of Reference for View Royal Park

1. THAT Council approve the Terms of Reference for the View Royal Park Plan;

AND THAT Council direct staff to proceed with a Request for Qualifications process to engage consultants to complete the project at a cost not to exceed $30,000. (COW-65-09) 2. THAT Council appoint Councillor David Screech as the Council liaison to the View Royal Park Plan project. (COW-66-09)

• Mellor Park Planning

THAT Mellor Park be deleted from the View Royal Park/Mellor Park Request for Qualifications process;

AND THAT staff be directed to bring back a report detailing short term and long term improvement plans, including opportunities for public consultation, for Mellor Park. (COW-67-09)

• Development Permit 2009-06 - 120 Hallowell Road, Reliable Controls

THAT Council approve Development Permit 2009/06 with the following condition:

• Submittal of a lighting plan based on CPTED principles, minimizing night sky pollution and light spillage onto the adjacent residential properties to be approved by the Town of View Royal Engineering and Development Services Departments prior to the issuance of any building permits;

AND FURTHER THAT Council approve Development Permit 2009/06 with the following variances to Land Use Bylaw, 1990, No. 35:

• Variance of the front yard setback from 7.5m to 0.3m for the front stairwell;
• Variance to the side yard setback (east) from 3.0m to 0.0m for the underground parking;
• Variance to the flanking side yard setback (west) from 6.0m to 3.0m;
• Variance to the requirement for 3 off-street loading spaces to 1 off-street loading space;
• Variance to the restriction on the number of small stall car spaces from 30% to 33.3%; and
• Variance to the required number of off-street parking spaces from 94 spaces to 66 spaces. (COW-68-09)

• Rezoning/Official Community Plan Amendments – 101-104 Glentana Road, Rexall Pharmacy

THAT Council approve the application for rezoning 101 to 104 Glentana Road subject to:

• Dedication of land along Admirals Road to accommodate the sidewalk;
• Confirmation of an amenity contribution with respect to the construction of a new trail connection to Portage Park from Glentana Road and the repaving of Glentana Road;
• Developer commitment to future maintenance of the adjacent boulevard; and
• Registration of a Development Agreement on the title of the Property;

AND THAT Council direct staff to prepare the necessary Land Use Bylaw and Official Community Plan bylaw amendments. (COW-69-09)

• Rezoning/Official Community Plan Amendments at 10 and 12 Helmcken Road and 15 and 25 Conard Street

THAT Council direct staff to prepare a Land Use Bylaw amendment to rezone the property at 10 and 12 Helmken Road and 15 and 25 Conard Street to a maximum FSR of 1:1.35, building height of 10.75m and maximum number of storeys of 3.5 and amend the Official Community Plan to redesignate the site to a new Camden Avenue Comprehensive Development designation subject to completion of a draft development agreement that includes:

• A full implementation of Bunt & Associates recommendations and construction of sidewalks along Conard Street (improvements to Conard St. between Camden and Chancellor subject to Latecomers);
• Commitment to develop a storm drainage management plan;
• Commitment to develop the project to a Built Green Gold Standard;
• Dedication of sufficient land along the Helmcken Street road frontage to accommodate a new transit stop.
• Provision of a car share vehicle for use of strata members.
• Provision of two bicycles per unit. (COW-70-09)

• Draft Bylaw Enforcement Policy – Procedures, Confidentiality Issues and the Setting of Bylaw Priorities

THAT Council repeal bylaw enforcement-related policies 100.29 and 100.45;

AND THAT Council approve proposed Bylaw Enforcement Policy No. 100.46. (COW-71-09)

• Galloping Goose/Camden Road Crossing

THAT Council direct staff to bring forward a report to the November 10, 2009 Committee of the Whole meeting that includes pertinent information on safety initiatives for the Galloping Goose/Camden Road crossing;

AND THAT Council direct staff to invite representatives from Capital Regional District Parks to attend the November 10, 2009 Committee of the Whole meeting. (COW-72-09)

• North Helmcken and East Burnside Road Traffic Concept Plans

THAT Council refer the North Helmcken Road and East Burnside Road Traffic Concept Plans to the Transportation Advisory Committee for review and comments. (COW-73-09)

• Transportation Advisory Committee Recommendations

THAT Council direct staff to investigate the possibility of an electric car bylaw. (COW-74-09)

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Board Society Board of Directors meeting held September 10, 2009.............................Pg. 40-45

9. CORRESPONDENCE

9.1 FOR ACTION

1. Letter dated October 8, 2009 from J. Gilbert, City Clerk, City of Coquitlam, to Minister of Finance and Deputy Premier Re: Introduction of the Harmonized Sales Tax ........................................................................... Pg. 46
2. Letter dated October 8, 2009 from J. Gilbert, City Clerk, City of Coquitlam, to Minister of National Revenue and Minister of State (Agriculture and Agri-Food) Re: Introduction of the Harmonized Sales Tax................................................................................................................. Pg. 47
3. Letter dated October 8, 2009 from J. Gilbert, City Clerk, City of Coquitlam, Re: City of Coquitlam Evergreen ALRT Line Discussion Paper........................................................................................................Pg. 48-52
4. Letter dated October 13, 2009 from L. Brewer, Secretary Manager, Island Equipment Owners Association, Re: IEOA Truck Light Parade and Food Drive – December 5, 2009 ..............................................................Pg. 53-55

9.2 FOR INFORMATION

1. Letter dated October 5, 2009 from G. Campbell, Premier, Province of British Columbia, Re: View Royal Reading Centre ....................................... Pg. 56

10. BYLAWS

1. Tax Exemption Bylaw (Non-Profit Organizations) No. 751, 2009 A Bylaw to Provide Tax Exemption for Non-Profit Organizations (motion to adopt) ........................................................................................................ Pg. 57
2. Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000, Amendment Bylaw 753, 2009. A Bylaw to Amend Sanitary Sewer Rates and Regulations Bylaw No. 397, 2000 (motion to adopt) ........................................................................................................ Pg. 58

11. NEW BUSINESS

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION

THAT there is need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c), (e) and (g) of the Community Charter.

16. TERMINATION

Next Regular Council Meeting: Tuesday, November 3, 2009 at 7:00 p.m.