TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF

   1. Minutes of the Public Hearing held November 17, 2009...........................................Pg. 1-2 (motion to adopt)
   2. Minutes of the Public Hearing held November 17, 2009...........................................Pg. 3-7 (motion to adopt)
   3. Minutes of the Council meeting held November 17, 2009 ......................................Pg. 8-15 (motion to adopt)

4. MAYOR’S REPORT a) Mayor’s Address b) Appointment of Committee of the Whole for 2010 Mayor Hill to announce the appointment of the Committee of the Whole Chairs for 2010 as outlined in Schedule A...................................................... Pg. 16 c) Appointment of Representatives to other Committees, Commissions and Boards - 2010 Schedule B .....................................................................................................Pg. 17-19 (motion to endorse) d) Miscellaneous Appointments Schedule C - Items 1 through 5 ................................................................................. Pg. 20 (motion to endorse) e) Approval of Tag Days Schedule D ................................................................................................................ Pg. 21 (motion to endorse) f) Appointment of Liaison and Alternates to Advisory Committees - 2010 Mayor Hill to announce the appointed liaison and alternates to advisory committees, as outlined in Schedule E – Items 1 through 3........................ Pg. 22 g) Setting Dates and Times for Regular Council Meetings and Committee of the Whole Meetings for 2010 (motion to endorse)

   1. Report dated November 26, 2009 from the Assistant Clerk/Confidential Secretary.....................................................................Pg. 23-24

   Staff Recommendation: THAT Council adopt the Council & Committee of the Whole 2010 Meeting Schedule.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

   8.1 STAFF REPORTS

   a) Development Permit for Six Small Lot Single Family Homes at 347/349 Island Highway

   1. Report dated November 26, 2009 from the Senior Planner.....................Pg. 25-59

   Staff Recommendation: THAT Council approve Development Permit 2009/12 as per the plans attached to the November 10, 2009 Committee of the Whole report submitted by the Senior Planner and the November 6, 2009 report from Talbot MacKenzie and Associates, and subject to the following conditions:

   • No cutting of trees on Lot 6 until a Development Permit has been issued for the construction of a home on Lot 6.
   • Subdivision approval subject to the registration of a no parking covenant for the Common Access Road, inclusion of a no parking clause with the Strata Bylaws and installation of no parking signs along the Common Access Road.

   And inclusion of the following variances within Development Permit 2009/12:

   • Variance to the Rear Yard Setback for Lot 2 from 6.0 m to 1.2 m.
   • Variance to the Flanking Side Yard Setback for Lot 5 from 4.0m to 1.2 m.
   • Variance to the required 9m setback to Common Access Roads to 1.5 m.

   And modification of the Natural Area Section 219 Covenant to include the revised covenant boundaries as proposed by the applicant and further modified by staff.

9. CORRESPONDENCE

   9.1 FOR ACTION

   1. Letter received November 2, 2009 from P. Gerrard, Chair, Greater Victoria Public Library Board, Re: Library Provisional 2010 Operating Budget ............................................................................Pg. 60-74
   2. Letter received November 16, 2009 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation Society 2010 Budget................................Pg. 75-160
   3. Letter received November 18, 2009 from B. Carter, Chief Executive Officer, Greater Victoria Chamber of Commerce, Re: 2010/2011 Budgets........................................................................Pg. 161-164
   4. Letter received November 19, 2009 from H. Bains, MLA, Surrey-Newton and G. Coons, Deputy Opposition Critic for Transportation and Highways, Legislative Assembly, Province of British Columbia, Re: Input With Regard to Transportation and Highway Topics in View Royal..................................... Pg. 165

   9.2 FOR INFORMATION

   1. Letter received November 16, 2009 from D. Welch, Policy and Program Officer, Local Government Program Services, Re: Community Tourism (Phase 1) – Trail Guide Printing and Banner Replacement.....................................................................Pg. 166-167
   2. Letter received November 17, 2009 from J. Powell, Chair, View Royal Reading Centre, Re: Grant-in-Aid............................................ Pg. 168
   3. Letter received November 24, 2009 from H. Nyce, President, Gas Tax/Public Transit Management Services, Re: Gas Tax Agreement Community Works Fund Payment............................................ Pg. 169

10. BYLAWS

    1. Land Use Bylaw No. 361, 1999, Amendment Bylaw No. 755, 2009 ................... .................................................................................................Pg. 170-178 A Bylaw to Amend the Official Community Plan to Include Provisions for a New Camden/Conard Comprehensive Development Land Use Designation and to Redesignate Property at 10-12 Helmcken Road and 15-25 Conard Street (adoption)

    2. Land Use Bylaw, 1991, No. 35, Amendment Bylaw No. 754, 2009 .................... .................................................................................................Pg. 179-182 A Bylaw to Amend the Land Use Bylaw With Respect to the Inclusion of Provisions for a New Residential Comprehensive Development Zone (Camden/Conard) CD-15 Zone and to Rezone Property at 10-12 Helmcken Road and 15-25 Conard Street (adoption)

    3. Proposed Amendments to Land Use Bylaw, 1990, Bylaw No. 35

    1. Report dated November 26, 2009 from the Senior Planner ....................................................................................Pg. 183-196

    Staff Recommendation: THAT Council give first and second reading to Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 752, 2009;

    AND THAT a Public Hearing be scheduled for January 5, 2009;

    AND FURTHER THAT Council direct staff to investigate whether floor area exemptions should be provided contingent on the R value of exterior walls.

    a) Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 752, 2009 A Bylaw to Amend the Town of View Royal Land Use Bylaw With Respect to Building and Height Storeys, Floor Area, Fence Height, Accessory Uses and Structures and Building Setback Exemptions.............................Pg. 197-200 (first and second readings)

11. NEW BUSINESS

12. RISING REPORT

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION

16. TERMINATION

Next Regular Council Meeting: Tuesday January 5, 2010 @ 7:00 pm