TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA

1. CALL TO ORDER

(Mayor Hill)

2. APPROVAL OF AGENDA

(motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Special Council meeting held October 26, 2010 ...............................Pg. 1-2 (adoption) b) Minutes of the Council meeting held October 19, 2010 ..........................................Pg. 3-10 (adoption)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Development Permit Application No. 2010/18 for 1730 Island Highway Bicycle racks and shower facilities to be provided at Jenner Chevrolet (1730 Island Highway) – see details in section 8.1 (a) of this agenda.

8. REPORTS

8.1 STAFF REPORTS

a) Development Permit Application No. 2010/18 for 1730 Island Highway

1. Report dated October 24, 2010 from the Senior Planner ..................Pg. 11-39

Staff Recommendation: THAT Council approve Development Permit 2010/18 subject to:

• Redesign of the storm water detention area as a rain garden;
• Determination of the scope of the frontage works contribution required; and
• Issuance of the Development Permit be subject to approval of the Ministry of Environment.

b) Support for the Participation in the “Shakeout BC” Drill

1. Report dated October 26, 2010 from the Emergency Coordinator....Pg. 41-43

Staff Recommendation: THAT Council approves staff participation in the “Great British Columbia ShakeOut” drill on January 26, 2011 at 10:00 a.m. as outlined in this report.

c) Temporary Sign Permit for the Coho Condominiums

1. Report dated October 28, 2010 from the Senior Planner ..................Pg. 44-48

Staff Recommendation: THAT Council approve the issuance of a Temporary Sign Permit 2010-02 for the Coho Condominiums to be placed on the property at 1701 Island Highway as per the plans attached to the November 2, 2010 staff report from the Senior Planner subject to there being a minimum of 2.4m clearance below the sign panels and the Permit being valid until June 30, 2012.

d) JEPP Funding Application – 2010/2011

1. Report dated October 29, 2010 from the Emergency Program Officer.................................................................................................Pg. 49-50

Staff Recommendation: THAT Council approve the application of a 2010 Joint Emergency Preparedness Program (JEPP) grant; AND THAT Council direct staff to bring forward a report when notification of funding approval has been received from JEPP.

8.2 COMMITTEE REPORTS

8.3 OTHER REPORTS

9. CORRESPONDENCE

9.1 FOR ACTION

1. Email dated October 26, 2010 from G. Andrews, Executive Assistant, Capital Regional District, Re: Meeting for Participating in Sewage Treatment (Liquid Waste Management Plan) ............................................... Pg. 51
2. Letter dated October 20, 2010 from B. Gibson, General Manager, Gas Tax/Public Transit Management Services Secretariat, Re: Amendment of the Pooled Funds Funding Agreement............................Pg. 52-54
3. Letter dated October 19, 2010 from L. Kaercher, Deputy Clerk, City of Langford, Re: Remembrance Day Celebration Luncheon ........................ Pg. 55
4. Letter dated October 14, 2010 from D. Bogs, Mayor, City of Trail, Re: Major Industrial Property Taxation Recommendations ............................Pg. 56-57
5. Letter dated October 21, 2010 from Supt. K. Folk, President, Greater Victoria Police Chorus, Re: Greater Victoria Police Chorus – Sponsorship Request .................................................................................... Pg. 58

9.2 FOR INFORMATION

1. Email dated October 19, 2010 from J. Vasey, Executive Director, Building & Safety Standards Branch, Ministry of Housing and Social Development, Re: Solar Hot Water Ready Regulation ................................. Pg. 59
2. Letter dated October 14, 2010 from L. Brewer, Secretary Manager, Island Equipment Owners Association, Re: IEOA Truck Light Parade and Food Drive – December 4, 2010 .......................................................Pg. 60-62
3. Letter dated October 6, 2010 from K. Ayers, Assistant Deputy Minister and General Manager, Re: Local Government Input on Liquor Licence Applications........................................................................... Pg. 63

10. BYLAWS

1. Road Closure and Removal of Highway Dedication – Heddle Avenue

1. Report dated October 28, 2010 from the Assistant Clerk .......................Pg. 64-67 a) Road Closure and Removal of Highway Dedication – Heddle Avenue, Bylaw No. 775, 2010 A Bylaw to Close to Traffic and Remove the Dedication for Road on Heddle Avenue (first, second and third reading)

2. Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 787, 2010 .....................Pg. 68-70 A Bylaw to Amend the Land Use Bylaw with Respect to the Rezoning of 254 Island Highway (first and second reading)

Staff Recommendation: THAT Council give first and second reading to Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 787, 2010; AND THAT the holding of a Public Hearing be waived according to section 890(4) of the Local Government Act.

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c), (e) and (g) and Section 90 (2)(b) of the Community Charter.

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, November 16, 2010 at 7:00 p.m.