Minutes of a Council Meeting Held on Tuesday, July 2, 2019

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, JULY 2, 2019 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson Councillor Rogers

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering D. Christenson, Director of Finance P. Hurst, Director of Protective Services J. Davison, Community Planner E. Bolster, Deputy Corporate Officer 1 member of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the agenda be amended to include items 7(a) and 11(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held June 18, 2019

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the minutes of the Council meeting held June 18, 2019 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor thanked Council, staff and volunteers on the success of the 2019 View Royal Canada Day event co-hosted with the Victoria Highland Games Association at the Craigflower Manor.

5. PETITIONS & DELEGATIONS

a) M. Dean, MLA, New Democrat Caucus, Re: Provincial Government Update

Ms. Dean spoke to Council regarding a summary of British Columbia Budget 2019, specifically:

• growth and economic forecast;
• introduction of the BC Child Opportunity Benefit;
• change in the collection methodology for medical service plan premiums;
• enhanced business competitiveness;
• expanded access to healthcare and training technology;
• investments in affordable housing and childcare;
• reconciliation initiatives; and
• Clean BC program.

Council and Ms. Dean discussed the lack of primary care physicians in the region and the new transition house opening in the West Shore.

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) View Royal Canada Day Celebrations at Craigflower Manor

Councillor Mattson thanked staff for their work in helping to organize the 2019 Canada Day celebrations in conjunction with Volunteer View Royal.

8. REPORTS

8.1 STAFF REPORTS

a) Credit Card Acceptance Policy

1. Report dated June 25, 2019 from the Director of Finance

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-94-19 THAT Policy No. 1600-024 (Credit Card Acceptance) as attached to the Director of Finance’s June 25, 2019 report titled “Credit Card Acceptance Policy” be approved. CARRIED

b) Regional Growth Strategy Population Projections Amendment

1. Report dated June 26, 2019 from the Director of Development Services

The Community Planner reviewed the report for Council.

Council and staff discussed possible implications to the Town vis a vis the Capital Regional District’s (CRD) population projections.

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-95-19 THAT a Capital Regional District staff member be invited to make a presentation to Council regarding the CRD’s Regional Growth Strategy population projections amendment. CARRIED

c) Award of Tender for the 2019 Hospital Pump Station Electrical Replacement Contract

1. Report dated June 27, 2019 from the Engineering Technologist

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-96-19 THAT the Town’s 2019 Hospital Pump Station Electrical Replacement Contract be awarded to E.H. Emery Electric Ltd. at a price of $138,880.00 plus GST and PST where applicable;

AND THAT the Town’s authorized signatories execute the required documentation. CARRIED

d) Draft Annual Report for the Year Ended December 31, 2018

MOVED BY: Councillor Rogers SECONDED: Mayor Screech

THAT the Draft Annual Report for the year ended December 31, 2018 be received. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Annual General meeting held June 14, 2018

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

THAT the minutes of the West Shore Parks and Recreation Society Annual General meeting held June 14, 2018 be received. CARRIED

b) Report dated June 21, 2019 from R. Lapham, Chief Administrative Officer, Capital Regional District and Co-Chair, Regional Emergency Management Partnership in the Capital Region, Re: Regional Concept of Operations and Supporting Memorandum of Understanding

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

C-97-19 THAT the Chief Administrative Officer be authorized to sign the Memorandum of Understanding that supports the Regional Concept of Operations during emergency events of regional significance as attached to the Regional Emergency Management Partnership report dated June 21, 2019. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated June 21, 2019 from A. Pape-Salmon, Director, Southern Vancouver Island Nature Trails Society, Re: Invitation to July 11 Trail Opening and Request for Letter of Support

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

C-98-19 THAT the Town provide a letter of support to the Southern Vancouver Island Nature Trails Society to accompany their upcoming proposal to the BC Real Estate Foundation regarding sustainable multi-use trail development. CARRIED

b) Email dated June 14, 2019 from C. McLellan, Re: Bus Passes for Youth

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the email dated June 14, 2019 from C. McLellan, Re: Bus Passes for Youth be received;

AND THAT the letter writer be encouraged to contact the Greater Victoria School District No. 61 regarding school bus transportation. CARRIED

c) Email dated June 14, 2019 from A. Hliva, 1965 Burnside Road W., Re: Traffic on Burnside Road

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

C-99-19 THAT the email dated June 14, 2019 from A. Hliva, 1965 Burnside Road W., Re: Traffic on Burnside Road be referred to staff. CARRIED

9.2 FOR INFORMATION

a) Letter dated June 20, 2019 from Dr. T. Walls, Re: Lack of Family Physicians in View Royal/Esquimalt

MOVED BY: Councillor Rogers SECONDED: Councillor Kowalewich

THAT the letter dated June 20, 2019 from Dr. T. Walls, Re: Lack of Family Physicians in View Royal/Esquimalt be received for information. CARRIED

10. BYLAWS

11. NEW BUSINESS

a) Stancil Lane Lighting

Council and staff discussed the siting, downward illumination, and programmability of the solar powered streetlight that was erected on Stancil Lane.

Council agreed that the streetlight should remain in place and requested that the light be programmed to remain on overnight.

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(k) – municipal services. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT this meeting now terminate. Time: 8:16 p.m. CARRIED

MAYOR

CORPORATE OFFICER