TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, NOVEMBER 16, 2021

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, NOVEMBER 16, 2021

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson – via Microsoft Teams Councillor Rogers

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Rosenberg, Director of Engineering D. Christenson, Director of Finance L. Chase, Director of Development Services E. Bolster, Deputy Corporate Officer

7 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

The Mayor acknowledged that the meeting is being held on the traditional territory of the Songhees Nation and Esquimalt Nation.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

THAT the agenda be amended to include items 9.2(h-k) and 11(a);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held November 2, 2021

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

THAT the minutes of the Council meeting held November 2, 2021 be adopted as presented. CARRIED

b) Minutes of the Special Council meeting held October 26, 2021

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

THAT the minutes of the Special Council meeting held October 26, 2021 be adopted as presented. CARRIED

4. MAYOR’S REPORT

The Mayor stated View Royal was fortunate to avoid any significant damage from the recent rainstorms and expressed thoughts on behalf of the Town to those in the Province suffering from the impacts of the recent storm.

He noted there has been an anonymous document circulated in the community regarding the topic of council size increase. He stated he is unsure of the source of the document but noted that the information is not factually correct and that this type of document can skew public discourse.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

a) Council Size Increase – Opportunity for Public Feedback

a) N. Kessick, 8-199 Atkins Road, requested information regarding the consideration of council size increase. The Mayor noted there is information on the Town’s website and that staff can be contacted for assistance.

b) K. Saladana, 120 Meadow Park Lane, stated she feels there are good arguments on both sides of the council size subject. She noted that the inclement weather may have prevented people from attending the November 15 council size open house and that information on this topic may be difficult for some to find on the Town’s website as it is now one click away from the home page under the “View More News” button.

c) L. Jeaurond, 254 Ardenlea Place, requested that the subject of council size be a referendum question, Council prioritize climate change over business norms, and hire a climate emergency coordinator.

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Information Technology Strategic Plan Update

1. Report dated November 5, 2021 from the Director of Finance

The Director of Finance gave a summary of the report to Council.

Council and staff discussed priority of Plan initiatives, the Town’s information technology program in relation to other municipalities, security, costs and benefits, anticipated budget requests, online presence, and process improvements.

MOVED BY: Councillor Lemon SECONDED BY: Councillor Rogers

THAT the report dated November 5, 2021 from the Director of Finance titled “Information Technology Strategic Plan Update” be received. CARRIED

b) Lime Kiln Grant

1. Report dated November 10, 2021 from the Director of Development Services

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

C-120-21 THAT an application be made to the 150 Time Immemorial Grant Program to complete the Hart Road Lime Kiln restoration;

AND THAT, should the grant application be successful, the Town provide 20% of the funding for the works up to $43,576. CARRIED

c) Council and Committee of the Whole 2022 Meeting Schedule

1. Report dated November 3, 2021 from the Deputy Corporate Officer

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the Council and Committee of the Whole 2022 meeting schedule be adopted. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

C-121-21 THAT a letter be written to the Minister of Health regarding delays in response to calls by BC Ambulance. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

C-122-21 THAT a letter be written to the Minister of Municipal Affairs expressing concern about the proposed changes to section 464 of the Local Government Act that will remove the default requirement for local governments to hold public hearings for zoning bylaw amendments that are consistent with the official community plan. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

C-123-21 THAT in response to the changes anticipated with Bill 26, a report be prepared to establish an approach with respect to public hearings for rezoning applications that are consistent with the official community plan. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

C-124-21 THAT the development of a personal greenhouse gas calculator be removed from the scope of the Community Climate Action Strategy. CARRIED

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

C-125-21 THAT the Community Amenity Contribution Policy No. 6400-041 be amended to:

• increase the Cash Amenities target rate per detached dwelling unit or lot from $5,000 to $6,000;
• increase the Cash Amenities target rate for other types of residential uses from $3,500 to $4,000 per unit; and
• add a new policy for 10% of the amount of Cash Amenities received to be transferred to the Capital Regional District Housing Trust Fund. CARRIED

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Municipal Owner’s meeting held October 26, 2021

Council discussed increasing cost estimates and funding for the proposed skateboard park at the West Shore Parks and Recreation Centre.

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the minutes of the West Shore Parks and Recreation Society Municipal Owner’s meeting held October 26, 2021 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter received November 9, 2021 from L. Rojas, Re: Petition regarding Consumer Fireworks

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

THAT the letter received November 9, 2021 from L. Rojas, Re: Petition regarding Consumer Fireworks be received. CARRIED

b) Letter dated November 1, 2021 from K. Morley, Corporate Officer, General Manager, Corporate Services, Capital Regional District, Re: Municipal Consent for Bylaw No. 4468 – CRD Climate Action and Adaptation Service

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

C-126-21 THAT Council consent to the CRD adopting Bylaw No. 4468, “Capital Regional District Climate Action and Adaptation Service Establishment Bylaw, 2008, Amendment Bylaw No. 2, 2021”. CARRIED

9.2 FOR INFORMATION

a) Email dated November 9, 2021 from L. Rojas, Re: Petition regarding Consumer Fireworks

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated November 9, 2021 from L. Rojas, Re: Petition regarding Consumer Fireworks be received. CARRIED

b) Letter dated November 8, 2021 from P. & G. Mantell, 3-14 Erskine Lane, Re: Proposed Development – 10 Erskine Lane

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the letter dated November 8, 2021 from P. & G. Mantell, 3-14 Erskine Lane, Re: Proposed Development – 10 Erskine Lane be received for information. CARRIED

c) Email dated November 11, 2021 from J. Miller, 300 Bessborough Avenue, Re: Council Size Increase

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated November 11, 2021 from J. Miller, 300 Bessborough Avenue, Re: Council Size Increase be received for information. CARRIED

d) Email dated November 7, 2021 from P. & S. Shergold, 5-14 Erskine Lane, Re: Proposed Development – 10 Erskine Lane

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated November 7, 2021 from P. & S. Shergold, 5-14 Erskine Lane, Re: Proposed Development – 10 Erskine Lane be received for information. CARRIED

e) Email dated November 6, 2021 from M. Murray, 37 Camden Avenue, Re: Council Size Increase

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated November 6, 2021 from M. Murray, 37 Camden Avenue, Re: Council Size Increase be received for information. CARRIED

f) Letter dated November 4, 2021 from R. & S. May, 31-14 Erskine Lane, Re: Proposed Development – 10 Erskine Lane

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the letter dated November 4, 2021 from R. & S. May, 31-14 Erskine Lane, Re: Proposed Development – 10 Erskine Lane be received for information. CARRIED

g) Email dated November 4, 2021 from M. Faulkner, 75-14 Erskine Lane, Re: Proposed Development – 10 Erskine Lane

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated November 4, 2021 from M. Faulkner, 75-14 Erskine Lane, Re: Proposed Development – 10 Erskine Lane be received for information. CARRIED

h) Email dated November 13, 2021 from J. Powell, 140 St. Giles Street, Re: Council Size Increase

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated November 13, 2021 from J. Powell, 140 St. Giles Street, Re: Council Size Increase be received for information. CARRIED

i) Email dated November 13, 2021 from B. & S. Haines, 306 Bessborough Avenue, Re: Council Size Increase

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated November 13, 2021 from B. & S. Haines, 306 Bessborough Avenue, Re: Council Size Increase be received for information. CARRIED

j) Email dated November 15, 2021 from R. Painter, 1 Tuzo Court, Re: Council Size Increase

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the email dated November 15, 2021 from R. Painter, 1 Tuzo Court, Re: Council Size Increase be received for information. CARRIED

k) Letter dated November 11, 2021 from A. Miller, 300 Bessborough Avenue, Re: Council Size Increase

MOVED BY: Councillor Rogers SECONDED BY: Councillor Kowalewich

THAT the letter dated November 11, 2021 from A. Miller, 300 Bessborough Avenue, Re: Council Size Increase be received for information. CARRIED

10. BYLAWS

a) Financial Plan Bylaw Amendment

1. Report dated November 9, 2021 from the Director of Finance

MOVED BY: Councillor Kowalewich SECONDED BY: Councillor Lemon

THAT the report dated November 9, 2021 from the Director of Finance titled “Financial Plan Bylaw Amendment” be received. CARRIED

2. Financial Plan Bylaw No. 1071, 2021, Amendment Bylaw No. 1082, 2021 A Bylaw to Amend Financial Plan Bylaw No. 1071, 2021

MOVED BY: Councillor Rogers SECONDED BY: Councillor Lemon

THAT Financial Plan Bylaw No. 1071, 2021, Amendment Bylaw No. 1082, 2021 be given first, second and third readings. CARRIED

b) Community Amenity Contributions Reserve Bylaw No. 1080, 2021 A Bylaw to Establish a Reserve for Community Amenity Contributions

MOVED BY: Councillor Lemon SECONDED BY: Councillor Rogers

THAT Community Amenity Contributions Reserve Bylaw No. 1080, 2021 be adopted. CARRIED

11. NEW BUSINESS

a) Appointment of Building Official

MOVED BY: Councillor Lemon SECONDED BY: Councillor Rogers

THAT the previous appointment of Gary Faykes to the position of Building Official be rescinded;

AND THAT the previous appointment of Paul Hurst as Chief Building Official be rescinded;

AND FURTHER THAT Dave Slobodan be appointed as the Building Official. CARRIED

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Kowalewich SECONDED BY: Councillor Lemon

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) – land. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Lemon SECONDED BY: Councillor Rogers

THAT this meeting now terminate. Time: 7:58 p.m. CARRIED