TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA
Meeting agenda for the Town of View Royal Council meeting held on March 20, 2018, covering minutes, reports, and bylaws.
TOWN OF VIEW ROYAL
COUNCIL MEETING
TUESDAY, MARCH 20, 2018 @ 7:00 PM
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
CALL TO ORDER (Mayor Screech)
APPROVAL OF AGENDA (motion to approve)
MINUTES, RECEIPT & ADOPTION OF (motion to adopt) a) Minutes of the Special Council meeting held March 13, 2018 (Pg.5 - 7) b) Minutes of the Council meeting held March 6, 2018 (Pg.8 - 12)
MAYOR’S REPORT
PETITIONS & DELEGATIONS a) M. Dean, MLA, Re: Update on the Spring Session of the Legislative Assembly and Work in the Community (Pg.13)
PUBLIC PARTICIPATION PERIOD
BUSINESS ARISING FROM PREVIOUS MINUTES
REPORTS
8.1 STAFF REPORTS
a) CREST Monopole Installation 1. Report dated March 15, 2018 from the Chief Administrative Officer (agreement to be distributed at the Council meeting) (Pg.14 - 19) Staff Recommendation: THAT the Town of View Royal authorize the installation of a 47 metre monopole to be located at the Public Safety Building property located at 333 Island Highway as part of the CREST Emergency Radio Communications System; AND THAT the Town of View Royal enter into the Telecommunications Agreement substantially to be provided at the March 20, 2018 Council meeting.
8.2 COMMITTEE OF THE WHOLE RESOLUTIONS
a) From the March 13, 2018 Committee of the Whole meeting: 1. Grants in Aid THAT the Committee recommend to Council that the following 2018 grants in aid be approved: * View Royal Reading Centre - $30,000; * Peninsula Streams Society - $10,000; * West Shore Arts Council - $2,000; * Fort Rodd Hill and Fisgard Lighthouse - Canada Day - $500; * Need2 Suicide Prevention Education and Support - $1,070; * Greater Victoria Bike to Work Society - $500; * Spectrum Dry Grad Committee 2018 - $1,000; * Vancouver Island South Film and Media Commission - $500; * 3rd Arbutus Scout Group - $630; * M'akola Housing Society - $500; * Wounded Warrior Run BC - $1,000; * Shoreline Community School - $20,000, pending approval of completed application; * Pacific Centre Family Services Association - $5,000; * Crossing Guard Program - $18,825, pending approval of completed application; and * City of Victoria Canada Day Celebration - $1,000; AND THAT funding for the West Shore Community Policing - Crime Prevention Program of $4,600 be approved from the policing operational budget. (COW-07-18) THAT the Committee recommend to Council that the total grant in aid funding be increased so that $5,000 remains for allocation throughout the remainder of the year. (COW-08-18) 2. Elections-Related Bylaw Content - Options THAT the Committee recommend to Council that an elections-related bylaw be prepared that provides for: * mail ballot voting; * public access to nomination documents and campaign financing disclosure statements on the internet or other electronic means; * ballot name order by lot; * an increase in the number of qualified nominators from two to ten; and * the second advance polling date to occur four days in advance of general voting day. (COW-09-18) 3. Official Community Plan Amendment Application No. 2018/02 and Rezoning Application No. 2018/02 - 2401 Burnside Road West THAT the Committee recommend to Council that early and ongoing consultation of the Official Community Plan amendment be waived given the minor nature of the proposal; AND THAT notification to BC Hydro, BC Ministry of Transportation & Infrastructure, BC Transit, Canada Post, Capital Regional District, Esquimalt Nation, Fortis BC, School District No. 61, Shaw Cable, Songhees Nation and Telus be made of the public hearing for the proposed Official Community Plan amendment bylaw. (COW-10-18) 4. Shoreline Boat Launch - Provincial Crown Land Lease Application Update THAT the Committee recommend to Council that the Town continue to cooperate with the Province and attempt to acquire the Crown Land lease and revisit the process in a maximum of four months' time. (COW-11-18) 5. Letter dated February 13, 2018 from W. Tims, 3-15 Helmcken Road, Re: Traffic Concerns on Helmcken Road THAT the Committee recommend to Council that the Mayor write to Mrs. Tims and relay that various options were discussed at the March 13, 2018 Committee of the Whole meeting and that the best solution identified would be for the Hidden Oaks strata to install a vehicle gate on their private property. (COW-12-18)
8.3 OTHER REPORTS
(motion to receive) a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held February 8, 2018 (Pg.20 - 25)
CORRESPONDENCE
9.1 FOR ACTION
a) Letter received March 7, 2018 from B. Johnson, Herbate Road, Re: Use of Public and Parkland (Pg.26 - 27)
9.2 FOR INFORMATION
BYLAWS a) Parks and Public Places Bylaw No. 986, 2018 A Bylaw Establishing Regulations in the Town of View Royal Parks (first, second and third reading)
- Bylaw No. 986 (Pg.28 - 34)
b) Financial Plan Bylaw No. 988, 2018 A Bylaw to Authorize the Financial Plan for the Years 2018-2022 (adoption)
- Bylaw No. 988 (Pg.35 - 39)
NEW BUSINESS a) Site Visit - Public Safety Building - Sign Lighting
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(c) and (k).
RISING REPORT
TERMINATION
Next Regular Council Meeting: Tuesday, April 3, 2018 at 7:00 p.m.