Minutes of a Council Meeting held on Tuesday, March 20, 2018

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, MARCH 20, 2018

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

• Mayor Screech
• Councillor Kowalewich
• Councillor Rogers
• Councillor Weisgerber

REGRETS:

• Councillor Mattson

PRESENT ALSO:

• K. Anema, Chief Administrative Officer
• S. Jones, Director of Corporate Administration
• D. Christenson, Director of Finance
• P. Hurst, Director of Protective Services
• J. Davison, Planner
• E. Bolster, Deputy Corporate Officer
• 4 members of the public
• 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:01 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the agenda be amended to include items 7(a) and 11(b);

AND THAT the agenda be approved as amended. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Special Council meeting held March 13, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Special Council meeting held March 13, 2018 be adopted as presented. CARRIED

b) Minutes of the Council meeting held March 6, 2018

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the minutes of the Council meeting held March 6, 2018 be adopted as presented. CARRIED

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS

a) M. Dean, MLA, Re: Update on the Spring Session of the Legislative Assembly and Work in the Community

M. Dean, Member of the Legislative Assembly, described the 2018 Provincial budget highlights and noted the various committees that she sits on.

The Mayor expressed disappointment regarding recent correspondence from Claire Trevena, Minister of Transportation and Infrastructure, in response to the Capital Regional District’s February 13, 2018 letter on a proposed regional transportation service.

6. PUBLIC PARTICIPATION PERIOD

a) J. Hamilton, 1905 Watkiss Way, questioned whether the Department of Fisheries and Oceans as well as the Esquimalt Anglers’ Association would be notified of the public hearing for the rezoning application at 2401 Burnside Road West (BC Transit handyDART facility).

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Lund Road Median/Centre Line

Councillor Rogers questioned when the centre line on Lund Road will be painted. The Chief Administrative Officer noted that the Town’s line painting program takes place later in the year.

8. REPORTS

8.1 STAFF REPORTS

a) CREST Monopole Installation

1. Report dated March 5, 2018 from the Chief Administrative Officer

The Chief Administrative Officer gave an overview of the report to Council.

Council discussed that CREST should provide an updated information package/flyer informing the neighbourhood of the structure as intended as well as update its website to more clearly describe the intended structure, including photos. The Town would be able to provide a website link to the updated CREST website information. A CREST-hosted open house may be beneficial to accommodate neighbourhood discussion.

It was noted by a Councillor that a written report as to why the monopole height is now proposed to be forty-seven metres as opposed to forty metres as well as a summary of the various sites considered, the selection criteria, and rationale for 333 Island Highway as the best site would be beneficial.

The Director of Protective Services noted that he has spoken with CREST and that there is no problem moving the monopole approximately fifty feet to the west at an additional project cost of $3,000-$5,000.

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the report dated March 5, 2018 from the Chief Administrative Officer titled “CREST Monopole Installation” be received. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-46-18 THAT the following 2018 grants in aid be approved:

• View Royal Reading Centre – $30,000;
• Peninsula Streams Society – $10,000;
• West Shore Arts Council – $2,000;
• Fort Rodd Hill and Fisgard Lighthouse – Canada Day – $500;
• Need2 Suicide Prevention Education and Support – $1,070;
• Greater Victoria Bike to Work Society – $500;
• Spectrum Dry Grad Committee 2018 – $1,000;
• Vancouver Island South Film and Media Commission – $500;
• 3rd Arbutus Scout Group – $630;
• M’akola Housing Society – $500;
• Wounded Warrior Run BC – $1,000;
• Shoreline Community School – $20,000, pending approval of completed application;
• Pacific Centre Family Services Association – $5,000;
• Crossing Guard Program – $18, 825, pending approval of completed application; and
• City of Victoria Canada Day Celebration – $1,000;

AND THAT funding for the West Shore Community Policing – Crime Prevention Program of $4,600 be approved from the policing operational budget. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-47-18 THAT the total grant in aid funding be increased so that $5,000 remains for allocation throughout the remainder of the year. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-48-18 THAT a $1,000 grant in aid from the unallocated $5,000 grant in aid funding be provided to the Bridges for Women Society to be put towards one of the projects identified in their March 13, 2018 presentation to the Committee of the Whole. CARRIED Mayor Screech voted in the negative

MOVED BY: Councillor Weisgerber SECONDED: Councillor Kowalewich

C-49-18 THAT an elections-related bylaw be prepared that provides for:

• mail ballot voting;
• public access to nomination documents and campaign financing disclosure statements on the internet or other electronic means;
• ballot name order by lot;
• an increase in the number of qualified nominators from two to ten; and
• the second advance polling date to occur four days in advance of general voting day. CARRIED Councillor Rogers voted in the negative

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-50-18 THAT early and ongoing consultation of the Official Community Plan Amendment Application No. 2018/02 and Rezoning Application No. 2018/02 – 2401 Burnside Road West be waived given the minor nature of the proposal;

AND THAT notification to BC Hydro, BC Ministry of Transportation and Infrastructure, BC Transit, Canada Post, Capital Regional District, Esquimalt Nation, Fortis BC, School District No. 61, Shaw Cable, Songhees Nation and Telus be made of the public hearing for the proposed Official Community Plan amendment bylaw. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

C-51-18 THAT the Town continue to cooperate with the Province and attempt to acquire the Shoreline Boat Launch Provincial Crown Land lease and revisit the process in a maximum of fourth months’ time;

AND THAT staff provide monthly progress reports. CARRIED Mayor Screech voted in the negative

MOVED BY: Councillor Weisgerber SECONDED: Councillor Kowalewich

C-52-18 THAT the Mayor write to Mrs. Tims and relay that various options were discussed at the March 13, 2018 Committee of the Whole meeting and that the best solution identified would be for the Hidden Oaks strata to install a vehicle gate on their private property. CARRIED

8.3 OTHER REPORTS

1. Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held February 8, 2018

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held February 8, 2018 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter received March 7, 2018 from B. Johnson, Herbate Road, Re: Use of Public Parkland

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

C-53-18 THAT the letter received March 7, 2018 from B. Johnson, Herbate Road, Re: Use of Public and Parkland, be referred to CRD Animal Control;

AND THAT Town staff meet with CRD staff to discuss animal control within Thetis Lake Regional Park. CARRIED

9.2 FOR INFORMATION

10. BYLAWS

a) Parks and Public Places Bylaw No. 986, 2018 A Bylaw Establishing Regulations in the Town of View Royal Parks

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the Parks and Public Places Bylaw No. 986, 2018 be given first, second and third reading. CARRIED

b) Financial Plan Bylaw No. 988, 2018 A Bylaw to Authorize the Financial Plan for the Years 2018-2022

MOVED BY: Councillor Weisgerber SECONDED: Councillor Rogers

THAT the Financial Plan Bylaw No. 988, 2018 be adopted. CARRIED

11. NEW BUSINESS

a) Site Visit – Public Safety Building – Sign Lighting

Council attended the Public Safety Building to observe various lighting levels of that property’s electronic sign.

The demonstration confirmed that lighting conditions detailed in Elements Casino Development Permit No. 2017/06 (1708 Island Highway) and draft Sign Bylaw No. 950 were not significant issues for Council.

b) BC Transit – Future of Transit in View Royal

MOVED BY: Councillor Kowalewich SECONDED: Councillor Rogers

C-54-18 THAT BC Transit be invited to a future Council meeting to elaborate on future plans for improvements to transit service within View Royal. CARRIED

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90(1)(c) and (k). CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber

THAT this meeting now terminate. Time: 8:45 p.m. CARRIED

MAYOR

CORPORATE OFFICER