TOWN OF VIEW ROYAL MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, NOVEMBER 20, 2018

MINUTES OF A COUNCIL MEETING

HELD ON TUESDAY, NOVEMBER 20, 2018

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Screech Councillor Kowalewich Councillor Lemon Councillor Mattson

REGRETS: Councillor Rogers

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration/Corporate Officer D. Christenson, Director of Finance P. Hurst, Director of Protective Services J. Rosenberg, Director of Engineering L. Chase, Director of Development Services J. Chow, Senior Planner E. Bolster, Deputy Corporate Officer 2 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT the agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Inaugural Council meeting held November 6, 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the minutes of the Inaugural Council meeting held November 6, 2018 be adopted as presented. CARRIED

4. MAYOR’S REPORT

a) Presentation of the Government Finance Officers’ Association Distinguished Budget Presentation Award to the Town and Certificate of Recognition Presented to the Director of Finance, D. Christenson

The Mayor recognized the Town for receiving the Government Finance Officers’ Association Distinguished Budget Presentation Award and presented the Certificate of Recognition to the Director of Finance, D. Christenson.

Council requested that a news release be sent out in regard to the award.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Appointment to Gorge Waterway Initiative – Mayor Screech

The Mayor noted the Gorge Waterway Initiative comprises citizen representatives and Council will look to appoint a resident to this group instead of a Council representative.

8. REPORTS

8.1 STAFF REPORTS

a) Temporary Use Permit No. 2018/01 – 280 Island Highway

1. Report dated November 15, 2018 from the Senior Planner

Council and the Director of Engineering discussed rates to be charged, late penalties if required, and other uses in the road right-of-way.

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

C-132-18 THAT public notification be conducted for consideration of Temporary Use Permit No. 2018/01 – 280 Island Highway at the December 4, 2018 Council meeting. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-133-18 THAT Fireworks Regulation Bylaw No. 640 be reviewed in consultation with the community and the Cities of Langford and Colwood;

AND THAT a report with options be subsequently provided to Council. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-134-18 THAT the proposed Development Cost Charges rates presented by S. Hurst at the November 13, 2018 Committee of the Whole meeting and listed as follows be given preliminary approval:

• single family residential - $9,226/per dwelling unit;
• multi-family residential – $6,128/per dwelling unit;
• commercial - $38.54 per m² gross floor area (GFA);
• institutional - $45.61 per m² gross floor area (GFA)

AND THAT stakeholder consultation be undertaken. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-135-18 THAT outstanding internal debt for the Public Safety Building construction project of $290,671 not be repaid to the sewer fund operating surplus. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-136-18 THAT the Town provide a letter to the Victoria Highland Games Association indicating a). a willingness to partner through provision of a property tax exemption for the property at 1801 Admirals Road; and b.) that further partnering opportunities, such as fee waivers or reductions, will be considered in the future and pending the status of the Victoria Highland Games Association’s community centre project. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-137-18 THAT Councillor Mattson be appointed as the Town lead to the Victoria Urban Reconciliation Steering Committee. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-138-18 THAT the Parks and Trails Map be made available on the Town’s website;

AND THAT staff make additions and amendments to the Map as they see fit. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-139-18 THAT a formal request be made of the Province to allow municipal heritage designation of the Craigflower Manor site. CARRIED

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-140-18 THAT the email dated November 2, 2018 from J. Cameron, Re: Safety along Watkiss Way be referred to staff and the Community Development Advisory Committee. CARRIED

8.3 OTHER REPORTS

a) Minutes of the Parks, Recreation and Environment Advisory Committee meeting held September 26, 2018

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT the minutes of the Parks, Recreation and Environment Advisory Committee meeting held September 26, 2018 be received. CARRIED

b) Minutes of the Esquimalt Harbour Advisory Committee meeting held November 30, 2017

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

THAT the minutes of the Esquimalt Harbour Advisory Committee meeting held November 30, 2017 be received.

9. CORRESPONDENCE

9.1 FOR ACTION

a) Email dated November 1, 2018 from K. Irwin, Acting Project Manager Pacific Yukon Region, Re: Kwispaa LNG Project

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

THAT the email dated November 1, 2018 from K. Irwin, Acting Project Manager Pacific Yukon Region, Re: Kwispaa LNG Project be received. CARRIED

b) Letter dated October 31, 2018 from M. Sawa, CEO, Greater Victoria Public Library, Re: Greater Victoria Public Library 2019 Budget and Five-Year Financial Plan

MOVED BY: Councillor Mattson SECONDED: Councillor Kowalewich

C-141-18 THAT the Greater Victoria Public Library 2019 Budget and Five-Year Financial Plan be approved in principle. CARRIED

c) Letter dated October 29, 2018 from N. Ottosen, Back Pack Project Victoria, BC, Re: Back Pack Project

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

C-142-18 THAT the letter dated October 29, 2018 from N. Ottosen, Back Pack Project Victoria, BC, Re: Back Pack Project be received;

AND THAT links to United Way and the Victoria Foundation be posted on the Town’s social media during the holiday season. CARRIED

d) Email dated November 13, 2018 from S. Seltzer, Special Events & Corporate Giving, Our Place Society, Re: Coldest Night of the Year

MOVED BY: Councillor Lemon SECONDED: Councillor Mattson

C-143-18 THAT a Town of View Royal team be formed for the Coldest Night of the Year Walk on February 23, 2019. CARRIED

e) Letter dated November 20, 2018 from K. Morley, General Manager, Corporate Services, Capital Regional District, Re: Appointment of Current CRD Representatives to the Capital Region Housing Corporation Board

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

C-144-18 THAT the Town of View Royal ratifies and confirms the appointment of its current CRD representatives to the Capital Region Housing Corporation Board. CARRIED

9.2 FOR INFORMATION

a) Letter dated November 13, 2018 from A. Macdonald, Chair, Walk on Victoria, Re: Making View Royal a Walkable Municipality

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

THAT the letter dated November 13, 2018 from A. Macdonald, Chair, Walk on Victoria, Re: Making View Royal a Walkable Municipality be received for information. CARRIED

b) Letter dated November 8, 2018 from Min. A. Dix, Ministry of Health, Re: Dispatch of Medical Aid Calls

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

THAT the letter dated November 8, 2018 from Min. A. Dix, Ministry of Health, Re: Dispatch of Medical Aid Calls be received for information. CARRIED

c) Letter dated November 1, 2018 from J. Atkey and T. Armstrong, Housing Central, Re: Make Housing Central

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

THAT the letter dated November 1, 2018 from J. Atkey and T. Armstrong, Housing Central, Re: Make Housing Central be received for information. CARRIED

d) Letter dated October 31, 2018 from Captain J.R. Boyd, Commander, National Defence, Re: Congratulations on Re-Election

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

THAT the letter dated October 31, 2018 from Captain J.R. Boyd, Commander, National Defence, Re: Congratulations on Re-Election be received for information. CARRIED

e) Email dated October 19, 2018 from C. Olague, Camden Avenue, Re: Electronic Voting

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

THAT the email dated October 19, 2018 from C. Olague, Camden Avenue, Re: Electronic Voting be received for information. CARRIED

f) Letter dated October 4, 2018 from G. Anderson, Fire Commissioner, Ministry of Public Safety and Solicitor General, Re: Expression of Thanks to Command Staff Deployed during 2018 Declaration of Provincial Emergency

MOVED BY: Councillor Kowalewich SECONDED: Councillor Mattson

THAT the letter dated October 4, 2018 from G. Anderson, Fire Commissioner, Ministry of Public Safety and Solicitor General, Re: Expression of Thanks to Command Staff Deployed during 2018 Declaration of Provincial Emergency be received for information. CARRIED

10. BYLAWS

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIOINS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Mattson SECONDED: Councillor Lemon

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1)(e) – land, (j) – taxes and (k) – municipal services. CARRIED

15. RISING REPORT

16. TERMINATION

MOVED BY: Councillor Lemon SECONDED: Councillor Kowalewich

THAT this meeting now terminate. Time: 7:17 p.m. CARRIED

MAYOR

CORPORATE OFFICER