MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, NOVEMBER 1, 2011

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, NOVEMBER 1, 2011 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE: Mayor Graham Hill Councillor Britton Councillor Rast Councillor Rogers Councillor Screech

REGRETS:

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration L. Chase, Director of Development Services E. McCusker, Director of Engineering J. Davison, Acting Planning Technician E. Bolster, Assistant Clerk/Confidential Secretary 9 members of the public 1 members of the press

1. CALL TO ORDER

Mayor Hill called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rast SECONDED: Councillor Britton

THAT agenda be approved as presented. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF

a) Minutes of the Council meeting held October 18, 2011 MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the minutes of the Council meeting held October 18, 2011 be adopted. CARRIED

4. MAYOR’S REPORT

The Mayor extended an invitation to the Chilco Trails Open House scheduled for Saturday, November 12, 2011 at Town Hall.

5. PETITIONS & DELEGATIONS

n/a

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Traffic Camera Installation

1. Report dated October 27, 2011 from the Director of Engineering The Director of Engineering summarized the report for Council. Council and staff discussed the use of a traffic camera for weather and traffic conditions; as well as a vandalism deterrence and potential for surveillance of the rock wall.

MOVED BY: Councillor Screech SECONDED: Councillor Britton

C-147-11 THAT the installation of a traffic camera at the intersection of View Royal Avenue and Island Highway be referred to the 2012 budget process. CARRIED

b) Private Dock Development Guidelines Report

1. Report dated October 27, 2011 from the Acting Planning Technician The Acting Planning Technician gave a brief summary of the report to Council. Council and staff discussed the proposed guidelines as well as a consultation plan.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

C-148-11 THAT staff circulate the proposed private dock development guidelines to the Department of National Defence for comment;

AND THAT staff provide to Council a consultation plan report that contemplates consultation with residents, in particular waterfront property owners, and relevant advisory committees. CARRIED

c) Shoreline Development Regulation Report

1. Report dated October 26, 2011 from the Acting Planning Technician The Director of Development Services discussed the differences between guidelines (as discussed above) and regulatory control through zoning. It was noted that the issue of establishing zoning over the foreshore could be included in the consultation work regarding private dock development guidelines.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated October 26, 2011 from the Acting Planning Technician titled "Shoreline Development Regulation Report" be received for information. CARRIED

8.2 COMMITTEE REPORTS

8.3 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held September 8, 2011 Council requested that a letter of thanks be sent to the West Shore Parks and Recreation Society for continuation of the sidewalk from the Town's Island Highway project onto the Juan de Fuca Recreation Centre property.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held September 8, 2011 be received. CARRIED

9. CORRESPONDENCE

9.1 FOR ACTION

a) Letter dated October 18, 2011 from J. Carr, President, Victoria Integration Society, Re: CLBC’s Funding Cut to the Victoria Integration Society

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the letter dated October 18, 2011 from J. Carr, President, Victoria Integration Society, Re: CLBC’s funding cut to the Victoria Integration Society be received. CARRIED

b) Letter dated October 13, 2011 from Members of the BC Community Living Action Group, Re: Cuts to Housing and Program Supports Funded by Community Living BC

MOVED BY: Councillor Screech SECONDED: Councillor Rast

THAT the letter dated October 13, 2011 from members of the BC Community Living Action Group, Re: cuts to housing and program supports funded by Community Living BC be received. CARRIED

9.2 FOR INFORMATION

n/a

10. BYLAWS

n/a

11. NEW BUSINESS

12. RISING REPORT

a) Te’mexw Treaty Advisory Committee (TAC) MOVED BY: Councillor Screech SECONDED: Councillor Rogers

C-149-11 THAT the Town allocate $3,000 from contingency funds towards ongoing costs of the Te’mexw Treaty Advisory Committee. CARRIED

13. QUESTION PERIOD

14. MOTIONS & NOTICES OF MOTION

15. CLOSED MEETING RESOLUTION

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT there is a need to have a meeting closed to the public and persons other than the immediate members of Council, officers and employees of the Town, and those identified under Section 91 (2) of the Community Charter shall be excluded on the basis of Section 90 (1) (e) and Section 90 (2)(b) of the Community Charter. CARRIED

16. TERMINATION

MOVED BY: Councillor Rast SECONDED: Councillor Screech

THAT this meeting terminate. Time: 8:05 p.m. CARRIED