TOWN OF VIEW ROYAL COUNCIL MEETING AGENDA - TUESDAY, JUNE 21, 2011

TOWN OF VIEW ROYAL COUNCIL MEETING - TUESDAY, JUNE 21, 2011

VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

AGENDA

1. CALL TO ORDER (Mayor Hill)

2. APPROVAL OF AGENDA (motion to approve)

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held May 17, 2011 .................................................. Pg. 1-5 (adoption)

4. MAYOR’S REPORT

5. PETITIONS & DELEGATIONS a) S. Baird, 542 Prince Robert Drive, Re: Heddle Park Boundary and BC Hydro Right-of-Way ............................................................................................... Pg. 6-41

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) Lawn and Garden Waste Drop-off Facility in Esquimalt for Use by Town of View Royal Residents

1. Report dated June 14, 2011 from the Superintendent of Engineering ........................................................................................ Pg. 42-50

Staff Recommendation: THAT Council enter into a new five-year Cost Sharing Agreement, from July 1, 2011 to June 30, 2016, with the Corporation of the Township of Esquimalt, for the use of the lawn and garden waste drop-off facility on Canteen Road by View Royal residents, at an annual cost of $48,965, excluding applicable taxes and annual CPI adjustments.

b) Fire Station RFP

1. Report dated June 17, 2011 from the Chief Administrative Officer ... Pg. 51-74

Staff Recommendation: THAT the Town of View Royal issue the Request for Proposals substantially in the form attached to the Chief Administrative Officer’s Council report dated June 17, 2011.

c) Draft Annual Report for 2011

1. Report dated June 17, 2011 from the Deputy Municipal Clerk ........ Pg. 75-146

Staff Recommendation: THAT Council approves the attached Draft Annual Report for 2011 being made available to the public prior to endorsement.

d) Statement of Financial Information

1. Report dated June 16, 2011 from the Director of Finance ............ Pg. 147-148

Staff Recommendation: THAT Council approve the Statement of Financial Information for the year 2010.

e) Road Closure and Removal of Highway Dedication – Portions of Beaumont Avenue, Stewart Avenue and Tovey Crescent

1. Report dated June 10, 2011 from the Director of Corporate Administration ................................................................................ Pg. 149-156

Staff Recommendation: THAT funding for the creation of the bottom of Beaumont Avenue into titled land be considered in the 2012 budget process;

AND FURTHER THAT funding for the creation of the bottom of Stewart Avenue and Tovey Crescent into titled land also be considered in the 2012 budget process.

COMMITTEE REPORTS

a) From the Committee of the Whole meeting held June 14, 2011

Recommendations:

• Firehall Project RFP
  1. THAT the Committee recommend to Council that the Firehall Project RFP schedule be endorsed as follows:

Spring public approval process Authority to Borrow (COW39-11)

• Letter to BC Ambulance Service

  1. THAT the Committee recommend to Council that a letter be written to the BC Ambulance Service regarding the Town’s concern in regard to response times with two ambulances moving from the West Shore Ambulance Station to the Central Station for a three month trial period. (COW-40-11)

• Budget Related Questions from May 3, 2011 Meeting of Council

  1. THAT the Committee recommend to Council that staff bring back additional information and recommend which reserve funds to place the $800,000. (COW-41-11)

• Proposed Oath of Office Bylaw No. 807, 2011

  1. THAT the Committee recommend that Council give first, second and third reading of Oath of Office Bylaw No. 807, 2011, at the June 21, 2011 Council meeting. (COW-42-11)

• Letter to CRD Water Commission

  1. THAT the Committee recommend to Council that a letter be sent to the Capital Regional District Water Commission to inquire as to how potable water is to be provided in the event of a disaster. (COW-43-11)

• Environmental Development Permit No. 2011/07 – 51 Knollwood Road

  1. THAT the Committee recommend to Council that Development Permit 2011/07 for 51 Knollwood Road be considered for approval at the July 5, 2011 Council meeting subject to:
     • Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; and
     • Approval for variance to relocate the shed within the 15m setback from the natural boundary with the sea.

  AND FURTHER THAT Development Permit 2011/07 include: A variance to the setback from the natural boundary of the sea specified in Land Use Bylaw, 1990, No. 35 from 15.0m to 8.2m to allow the relocation of the shed. (COW-44-11)

• Sign Permit with Variances – 1730 Island Highway

  1. THAT the Committee recommend that Council consider approval of Sign Permit 2011/01 at a future Council meeting as per the plans attached to the report from the Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

  AND THAT Sign Permit 2011/01 include the following variances:

  • A variance to the number of Logo Signs allowed on a single building face for Sign Zones 3, 4 or 5 from one per building face or one per wall associated with each business to two per building face or two per wall associated with each business as illustrated on the attached plans.
  • A variance to the size of the Logo Signs allowed in Sign Zones 3, 4 or 5:
    • The “Jenner” sign from 2m² to 2.1m²
    • The “Buick GMC” sign from 2m² to 4.9m²
    • The “Goodwrench Service” sign from 2m² to 4.5m²
    • The “Chevrolet” sign from 2m² to 3.9m² (COW-45-11)

• Environmental Development Permit – 333A Stewart Avenue

  1. THAT the Committee recommend to Council that Development Permit 2011/08 for 333A Stewart Avenue be considered for approval at the July 5, 2011 Council meeting subject to:
     • Noticing of property owners and occupants of properties within 100m of the subject property as required by the Local Government Act and Development Procedures Bylaw No. 730, 2009; and
     • Provision of more detailed information with respect to stormwater management. (COW-46-11)

• Environmental Development Permit – 329 Stewart Avenue

  1. THAT the Committee recommend that Council consider approval of Development Permit 2011/05 at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

  AND THAT Development Permit 2011/05 include:

  • Approval for Development Permit with variance to construct a walkway and associated wharf and wharf structures both within the marine foreshore and within the 15m setback from the natural boundary to the sea.

  AND FURTHER THAT Development Permit 2011/05 include the following variance:

  • A variance to the setback from the natural boundary to the sea specified in Land Use Bylaw, 1990, No. 35 from 15m to 0m to allow the construction of the proposed walkway.

  DEFEATED Councillors Britton, Rogers and Screech voted in the negative (COW-47-11)

• Development Variance Permit – 44 Bamford Court

  1. THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/032 to vary the rear yard setback in the Mill Hill Residential Comprehensive Development (CD-16 Zoning Table) specified in Land Use Bylaw, 1990, No. 35 from 6m to 1.3m at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

  AND THAT Development Variance Permit 2011/03 include the following condition:

  • That the existing Wildland Urban Interface Fire Hazard Assessment from Phase 5 of Thetis Vale be amended to include a comprehensive assessment of the lot and affected lands as a condition of the Development Variance Permit. (COW48-11)

• Development Variance Permit – 2420 Chilco Road

  1. THAT the Committee recommend that Council consider approval of Development Variance Permit 2011/02, to vary the definition of “Grade”, in Land Use Bylaw, 1990, No. 35, for the purposes of the calculation of heights of buildings, to reflect the new finished grade of the lots as shown on the plan attached to this report, at a future Council meeting as per the plans attached to the report from the Acting Planning Technician at the June 14, 2011 Committee of the Whole meeting and subject to noticing as per the requirements of Bylaw 730;

  AND THAT Development Variance Permit 2011/02 include the following condition:

  • That an amended Lot Grading and Erosion Control Plan be submitted with the proposed amended grades as submitted with this application, and that final grade contours with an interval sufficient for building height calculation be included on that plan to the satisfaction of the Development Services and Engineering departments. (COW-49-11)

8.2 OTHER REPORTS

a) Minutes of the West Shore Parks and Recreation Society Board of Directors Meeting held April 14, 2011 ................................... Pg. 157-160 (motion to receive)

9. CORRESPONDENCE

9.1 FOR ACTION

1. Letter dated June 1, 2011 from F. Blundell, 231 Heddle Avenue, Re: Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 800, 2011 ............ Pg. 161
2. Letter dated May 19, 2011 from F. Blundell, 231 Heddle Avenue, Re: Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 800, 2011 ..... Pg. 162-163

9.2 FOR INFORMATION

1. Letter dated June 16, 2011 D. Cassels, 327 Stewart Avenue, Re: June 14, 2011 Committee of the Whole Meeting – Clearing the Record .................................................................................................. Pg. 164-166
2. Letter dated June 3, 2011 from Mayor L. Fisher, District of Kent, Re: Municipal Police Service Agreement .................................................... Pg. 167-171
3. Letter dated May 31, 2011 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation – Audited Financial Statements ............................................................ Pg. 172-191
4. Letter dated May 12, 2011 from L. Barnes, Administrator, West Shore Parks and Recreation, Re: West Shore Parks and Recreation Grant Approval – Enabling Accessibility Fund ............................................ Pg. 192

10. BYLAWS

1. Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 806, 2011

a. Report dated May 25, 2011 from the Deputy Municipal Clerk .................. Pg. 193-194

Staff Recommendation: THAT this report be received for information; AND THAT Council give first, second and third readings to Juan de Fuca Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 806, 2011.

b. Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007, Amendment Bylaw No. 806, 2011 ................................................ Pg. 195-201 A Bylaw to Amend Juan de Fuca Recreation Centre Fees and Charges Bylaw No. 701, 2007 (first, second and third reading)

2. Draft Amendment to Animal Control Bylaw No. 614, 2005

a. Report dated June 7, 2011 from the Deputy Municipal Clerk .......................... Pg. 202

Staff Recommendation: THAT Council give first, second and third readings to Animal Control Bylaw No. 614, 2005, Amendment Bylaw No. 808, 2011.

b. Animal Control Bylaw No. 614, 2005, Amendment Bylaw No. 808, 2001........................................................................................................... Pg. 203-205 A Bylaw to Amend the Town of View Royal Animal Control Bylaw (first, second and third reading)

3. Oath of Office Bylaw No. 807, 2011 ............................................................... Pg. 206-207 A Bylaw to Establish the Oath or Solemn Affirmation of Office for Mayor and Council (first, second and third reading)

4. View Royal Official Community Plan Bylaw No. 361, 1999, Amendment Bylaw No. 804, 2011 ........................................................................................ Pg. 208-209 A Bylaw to Amend the Official Community Plan to Amend the Land Use Designations for 17 Eaton Avenue (first and second reading)

5. Land Use Bylaw, 1990, No. 35, Amendment Bylaw No. 805, 2011 .............. Pg. 210-211 A Bylaw to Amend the Land Use Bylaw with Respect to the Zoning of 17 Eaton Avenue (first and second reading)

11. NEW BUSINESS

12. QUESTION PERIOD

13. MOTIONS & NOTICES OF MOTION

14. CLOSED MEETING RESOLUTION

15. RISING REPORT

16. TERMINATION

Next Regular Council Meeting: Tuesday, July 5, 2011 at 7:00 p.m.