MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 1, 2016

TOWN OF VIEW ROYAL

MINUTES OF A COUNCIL MEETING HELD ON TUESDAY, MARCH 1, 2016 VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS

PRESENT WERE:

Mayor Screech Councillor Rast Councillor Rogers Councillor Weisgerber

REGRETS: Councillor Mattson

PRESENT ALSO: K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Services L. Chase, Director of Development Services M. Dillabaugh, Director of Finance J. Cochrane, Executive Assistant

2 members of the public 0 members of the press

1. CALL TO ORDER – Mayor Screech called the meeting to order at 7:00 p.m.

2. APPROVAL OF AGENDA MOVED BY: Councillor Rogers SECONDED: Councillor Rast THAT the agenda be approved. CARRIED

3. MINUTES, RECEIPT & ADOPTION OF a) Minutes of the Council meeting held February 16, 2016 MOVED BY: Councillor Rogers SECONDED: Councillor Weisgerber THAT the minutes of the Council meeting held February 16, 2016 be adopted as presented. CARRIED

4. MAYOR'S REPORT The Mayor gave an update regarding the Capital Regional District's sewage treatment meetings, Quality Foods' grand opening event at Eagle Creek Village, and the homeless shelter at the former Youth Custody Centre located at 94 Talcott Road.

5. PETITIONS & DELEGATIONS

6. PUBLIC PARTICIPATION PERIOD

7. BUSINESS ARISING FROM PREVIOUS MINUTES

8. REPORTS

8.1 STAFF REPORTS

a) 2016-2020 Five Year Financial Plan

The Director of Finance gave a presentation regarding the 2016-2020 Five Year Financial Plan.

Council requested to see the accumulated surplus and operating surplus from 2015.

• Budget Meeting Schedule:

  

  Council discussed the proposed budget meeting schedule, suggested some amendments and requested that two additional days be identified in late March/early April to facilitate further discussion if required.

• Council Members’ Proposed Initiatives: Council reviewed the list of proposed initiatives and agreed on which ones they wanted to receive cost estimates on for further consideration as 2016 projects.

Council agreed that cost estimates are not to be obtained at this time for the following initiatives: * #15: sidewalks on Island Highway (near new Ashley Furniture) – this may be a phased project in future years; * #22: gravel launch at Portage Inlet Linear Connector Park – the current focus is on the launch at Shoreline Drive (see item #1); and * #28: information kiosk.

Council agreed that the following initiatives do not need to be pursued through the budget process as they are already included in other projects, already in progress or readily implemented without a budget impact: * #3: gazebo in View Royal Park for community rental – already in View Royal Park Plan; * #4: design phase of Island Highway project – already in the Strategic Plan; * #5: report on Development Cost Charges and building permit fees – already in the Strategic Plan; * #6: work with Westshore Chamber of Commerce to improve business relationship – the Chief Administrative Officer will follow-up; * #7: opportunities for the Town to incentivize redevelopment of various key properties – already in the Strategic Plan and work already in progress; * #9: create relationship with schools to advertise fundraisers on Town’s website – staff to contact the three schools; * #10: sidewalk on southwest side of Helmcken overpass; staff to contact the Ministry of Transportation for follow-up as this location is the Ministry's responsibility; * #23: pedestrian crossing at Island Highway and Heddle Avenue/Burnett Road – already included in the Financial Plan; * #24: sidewalks/cycling lane on Burnett Road – already included in the Financial Plan; * #27: Parks & Trails Map update – already included in the Financial Plan; * #30: implement top recommendations from the new View Royal Parks master plan update – to be included in 2017 budget discussions once the update is completed; and * #31: allocate funding acquired from developers for improvements as it becomes available.

Council agreed to not pursue the following initiatives: * #2: kayak launch in View Royal Park; and * #21: dock at Shoreline Drive – decision instead to seek further information on a launch (see item #1).

Council set aside discussion of the Watkiss Way walking route initiative (#20) to a future budget meeting when Councillor Mattson will be in attendance.

• Grant-in-Aid Applications

  

  The Director of Finance listed the grant-in-aid applicants, including the grant amount requested from each.

The release of 2015 grant-in-aid funds to the veterinarian group headed by L. Gaines to address the rabbit relocation issue at the Helmcken overpass was discussed. Staff was asked to follow-up with Beacon Community Services regarding the usual request for crossing guards funding and the Green Teams of Canada.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

C-15-16

THAT the 2016 – 2020 Five Year Financial Plan Development Calendar (meeting schedule) be approved with amendments to move the March 3 meeting to March 7, March 7 to March 8 as a component of the regular Committee of the Whole meeting, delete the March 9 meeting, and insert up to two additional meetings in late March or early April;

AND THAT cost estimates be obtained for the following initiatives to facilitate further discussion as to whether the initiatives are to be included in the 2016 budget:

• #1: kayak launch on Shoreline Drive;
• #8: crosswalk at Kami Court/Burnside Road;
• #11: new flag poles for Town Hall;
• #12: pedestrian access opened from upper to lower Quincy Street (there may be opportunity to use Gas Tax funding);
• #13: pave the driveway into View Royal Park;
• #14: expanded invasive species removal program;
• #16: banners for two seasons for Helmcken Road and Island Highway;
• #17: aerial photo of municipality for Council Chambers;
• #18: crosswalk with flashing signals at Burnside Road and High Street (an estimate is to be obtained at this time, but any work, if approved, would be done in the next couple of years);
• #19: crosswalk with flashing signals at Six Mile Road and Nursery Hill Drive (an estimate is to be obtained at this time, but any work, if approved, would be done in the next couple of years);
• #25: Edwards Park summit split rail fencing;
• #26: sidewalk in front of Town Hall; and
• #29: low volume toilets installed at Town Hall.

AND FURTHER THAT Shoreline Community School Association and the View Royal Parents’ Advisory Council be invited to make a presentation to Council concerning their grant-in-aid requests. CARRIED

b) Advisory Committee Restructuring

1. Report dated February 23, 2016 from the Director of Corporate Administration

The Director of Administration gave an overview of the report.

Council discussed the impacts of refining the committee structure and the importance of both providing a clear, Strategic Plan focused mandate and assigning worthwhile tasks to bring about productive feedback from the advisory committees.

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

C-16-16

THAT the Planning and Development Advisory Committee and the Transportation Advisory Committee be disbanded;

AND THAT a new Community Development Advisory Committee be established;

AND THAT the amended “Advisory Committee Mandates” be approved;

AND FURTHER THAT the amended “Advisory Committee Procedures” be approved. CARRIED

8.2 COMMITTEE OF THE WHOLE RESOLUTIONS

8.3 OTHER REPORTS