MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON MONDAY, APRIL 15, 2013

REGRETS:

(None listed)

PRESENT ALSO:

K. Anema, Chief Administrative Officer S. Jones, Director of Corporate Administration J. Beauchamp, Director of Finance J. Rosenberg, Director of Engineering L. Chase, Director of Development Services P. Hurst, Fire Chief

0 members of the public 0 members of the press

1. CALL TO ORDER

Mayor Hill called the meeting to order at 4:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

THAT the agenda be amended to include items 4(f) and 5 (a)(1);

AND THAT the agenda be approved as amended. CARRIED

3. PETITIONS & DELEGATIONS

(None listed)

4. REPORTS

The Director of Finance noted there is a need for an additional $25,000 for the CHIP project funded from Casino in 2013. The Committee and staff discussed the background and the Committee requested additional details.

a) 2013 Grants-in-Aid

1. Report dated April 11, 2013 from the Director of Finance

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated April 11, 2013 from the Director of Finance titled "2013 Grants-in-Aid" be received for information. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

COW-26-13: THAT the Committee recommend to Council that a 2013 grant-in-aid be given to the Habitat Acquisition Trust in the amount of $990. CARRIED Councillor Mattson voted in the negative

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

COW-27-13: THAT the Committee recommend to Council that a 2013 grant-in-aid be given to the View Royal Reading Centre in the amount of $28,000. CARRIED Councillors Rast and Rogers voted in the negative

Mayor Hill excused himself from the meeting citing a conflict of interest due to discussions regarding the Island Corridor Foundation at 4:21 p.m.

MOVED BY: Councillor Screech SECONDED: Councillor Mattson

COW-28-13: THAT the Committee recommend to Council that a 2013 grant-in-aid in the amount of $5,500 not be given to the Island Corridor Foundation. CARRIED

Mayor Hill returned to the meeting at 4:22 p.m.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

COW-29-13: THAT the Committee recommend to Council that a 2013 grant-in-aid be given to the City of Victoria in the amount of $1,000. CARRIED Councillor Rogers voted in the negative

b) 2013 Grants-in-Aid Summary

MOVED BY: Councillor Rogers SECONDED: Councillor Rast

THAT the 2013 Grant-in-Aid Summary be received for information. CARRIED

c) One Time Surplus Funded Budget Items

1. Report dated April 12, 2013 from the Director of Finance

The Chief Administrative Officer gave a summary of the report to the Committee.

The Committee and staff discussed items from previous years that are budgeted from accumulated surplus and proposed projects for 2013.

MOVED BY: Councillor Rast SECONDED: Councillor Rogers

COW-30-13: THAT the Committee recommend to Council that the funding amount of $30,000 in 2013 for Economic Development Strategy be deferred to 2014;

AND THAT the funding amount of $20,000 in 2014 for an Economic Development Strategy be deferred to 2015. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rast

COW-31-13: THAT the Committee recommend to Council that staff prepare a report in regard to one time surplus funded budget items. CARRIED

MOVED BY: Councillor Rogers SECONDED: Councillor Mattson

THAT the "One Time Surplus Funded Budget Items" report dated April 12, 2013 from the Director of Finance be received up to the revised funded amount (taking into consideration the amendment to the Economic Development Strategy) of $150,000. CARRIED

d) Revised Roll Assessment Impact

1. Report dated April 15, 2013 from the Director of Finance

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the report dated April 15, 2013 from the Director of Finance titled "Revised Roll Assessment Impact" be received. CARRIED

e) Craigflower Bridge Funding

1. Report dated April 15, 2013 from the Director of Finance

The Director of Engineering gave a summary of the report to the Committee.

The Committee and staff discussed possible funding for the project and temporary pedestrian access across the Portage Inlet during the construction period.

The Committee stated they do not wish to have a tax increase in order to fund the Craigflower Bridge Replacement project. The Committee requested funding for the Craigflower Bridge Replacement project be referred back to staff to examine further funding opportunities.

MOVED BY: Councillor Screech SECONDED: Councillor Mattson

COW-32-13: THAT the Committee recommend to Council that staff be directed to come up with non-property taxation funds for overage of the Craigflower Bridge Replacement project, including redirection of:

a) The annual transfers to fire equipment; machinery and equipment; parks and equipment; and parkland acquisition reserve funds in the combined amount of $121,750; and b) The $30,000 funded one time surplus 2013 Economic Development Strategy. CARRIED

f) Tax Rates

The Committee reviewed the report dated February 8, 2013 provided by the Director of Finance titled "Public Safety Building Timing and Funding" and discussed the potential uses of reserve funds proposed to be collected in 2013.

MOVED BY: Councillor Screech SECONDED: Councillor Rast

COW-33-13: THAT the Committee recommend to Council that based on discussions from the Special Committee of the Whole Budget meeting of April 15, 2013 that staff prepare the final budget reflecting a tax increase of 3.9% to 4.2%, including the 1.5% reserve fund for the public safety building. CARRIED Councillor Mattson voted in the negative

The Committee discussed consideration of budget related bylaws readings at the Special Council meeting set for April 30, 2013, with adoption proposed for May 14, 2013.

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT this meeting recess at 5:38 p.m. CARRIED

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT this meeting now reconvene at 6:30 p.m. CARRIED

5. CORRESPONDENCE

5.1 FOR ACTION

a) Letter received April 10, 2013 from A. Evans, Re: Portage Park

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

THAT the letter received April 10, 2013 from A. Evans, Re: Portage Park be received. CARRIED

1. Portage Park

The Committee discussed use of amenity contributions for playground equipment and restoration work within Portage Park.

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-34-13: THAT the Committee recommend to Council that $15,000 from the accumulated surplus fund be allocated for the restoration work within Portage Park. CARRIED

MOVED BY: Councillor Screech SECONDED: Councillor Rogers

COW-35-13: THAT the Committee recommend to Council that $100,000 be allocated in 2014 from the Parks Equipment Reserve Fund and the Parks DCC fund for playground equipment in Portage Park. CARRIED

b) Letter dated March 4, 2013 from C. Thornton-Joe, Councillor, City of Victoria, Re: 2013 Canada Day Celebration

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the letter dated March 4, 2013 from C. Thornton-Joe, Councillor, City of Victoria, Re: 2013 Canada Day celebration be received. CARRIED

c) Letter dated February 14, 2013 from E. Woodward, President, JDF 55 Plus Seniors Centre, Re: Funding for Bus for West Shore Seniors

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-36-13: THAT the Committee recommend to Council that staff write to the JDF 55 Plus Seniors Centre noting that their request for funding for a bus for West Shore seniors had been received late and to invite them to apply for a grant-in-aid in 2014. CARRIED

d) Letter dated February 5, 2013 from M. Weston, Chair, Greater Victoria Development Agency, Re: Opportunity to Leverage Municipal Investment for Federal/Provincial Economic Development Funding

MOVED BY: Councillor Rast SECONDED: Councillor Screech

COW-37-13: THAT the Committee recommend to Council that staff write to the Greater Victoria Development Agency indicating that no grant-in-aid will be provided and to invite them to apply for a grant-in-aid in 2014. CARRIED

4. TERMINATION

MOVED BY: Councillor Rogers SECONDED: Councillor Screech

THAT this meeting terminate. Time: 7:04 p.m. CARRIED