AGENDA - COMMITTEE OF THE WHOLE MEETING - TUESDAY, FEBRUARY 12, 2013
Meeting agenda for the Town of View Royal Committee of the Whole meeting on February 12, 2013, covering protective services, finance, and public works.
TOWN OF VIEW ROYAL
COMMITTEE OF THE WHOLE MEETING
TUESDAY, FEBRUARY 12, 2013 @ 3:30 pm
VIEW ROYAL MUNICIPAL OFFICE - COUNCIL CHAMBERS
AGENDA
CALL TO ORDER (Mayor Hill)
APPROVAL OF AGENDA (motion to approve)
MINUTES OF PREVIOUS MEETINGS, ADOPTION OF (motion to adopt)
a) Minutes of the Committee of the Whole meeting held January 8, 2013 ........................... Pg. 1-8 (motion to adopt)
b) Minutes of the Special Committee of the Whole Budget meeting held January 21, 2013 ........................................................................................................................................ Pg. 9-10 (motion to adopt)
c) Minutes of the Special Committee of the Whole Budget meeting held February 4, 2013 ........................................................................................................................................ Pg. 11-13 (motion to adopt)
d) Minutes of the Special Committee of the Whole Budget meeting held February 6, 2013 ........................................................................................................................................ Pg. 14-16 (motion to adopt)
PETITIONS & DELEGATIONS
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
6.1 PROTECTIVE SERVICES & COMMUNITY SERVICES – Councillor Rast, Chair
6.1.1 Chair's Report
6.1.2 Business Arising from Previous Minutes
6.1.3 Reports
STAFF REPORTS
a) Island Highway at Admirals Road Intersection Safety Analysis
- Report dated February 4, 2013 from the Superintendent of Engineering........................................................................................................ Pg. 17-21
Staff Recommendation:
THAT the Committee recommend to Council the endorsement of the recommendations in the report entitled "Island Highway at Admirals Road Intersection safety Analysis" dated February 4, 2013, and directs staff to work with West Shore RCMP and ICBC for input regarding certain operational and safety improvements;
AND FURTHER THAT the Committee recommends to Council that the safety improvements outlined in this report be implemented in conjunction with the Craigflower Bridge Replacement Project and therefore be considered for inclusion in the 2013 budget deliberations, providing the tender submission prices for the bridge will allow Gas Tax funding to be reallocated to provide for the same net funding result.
b) Monthly Building and Subdivision Report for the month of January 2013 ............................................................................................................. Pg. 22-25
c) Monthly Bylaw Enforcement Report for the month of January 2013 ........................................................................................................................ Pg. 26
d) Monthly RCMP Report for the month of January 2013 ............................. Pg. 27-34
6.1.4 New Business
a) Secondary Suites – Direction, Re: Report Content
6.2 FINANCE & ADMINISTRATION – Mayor Hill, Chair
6.2.1 Chair's Report
6.2.2 Business Arising from Previous Minutes
6.2.3 Reports
STAFF REPORTS
a) Policy Manual Review
- Report dated January 25, 2013 from the Corporate Services Clerk .... Pg. 35-44
Staff Recommendation:
THAT the Committee recommend to Council that the following policies be removed from the Policy Manual:
- Policy No. A-100.35 Organization Chart 2002
- Policy No. A-100.36 Organizational Chart
- Policy No. C-300.22 Appointment of Officers, Standing Committees, Commissions, Bankers, Solicitors, etc.
- Policy No. C-300.29 Economic Development Confidentiality & Communication
- Policy No. C-300.30 Advertising Public Information Meetings
- Policy No. C-300.33 Economic Development Standing Committee Terms of Reference
OTHER REPORTS
6.2.4 New Business
a) Minutes of the View Royal Business Meeting held on April 11, 2012 ............................................................................................................................ Pg. 45-52
CORRESPONDENCE
CLOSED MEETING RESOLUTION
EVENING BREAK
CALL TO ORDER
PETITIONS & DELEGATIONS
a) B. Mason, President, Longbow Properties, Re: Development Plans for Esquimalt Nation and the E&N Rail Trail ............................................................. Pg. 53
b) B. Roberts, Executive Director, Cowichan Energy Alternatives Society, Re: Climate Action Charter Commitments ............................................................. Pg. 54-56
PUBLIC PARTICIPATION PERIOD
BUSINESS ITEMS
12.1 PARKS, RECREATION, ENVIRONMENT – Councillor Screech, Chair
12.1.1 Chair's Report
12.1.2 Business Arising from Previous Minutes
12.1.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
12.1.4 New Business
12.1.5 Correspondence
12.2 PLANNING & DEVELOPMENT – Councillor Rogers, Chair
12.2.1 Chair's Report
12.2.2 Business Arising from Previous Minutes
12.2.3 Reports
STAFF REPORTS
COMMITTEE REPORTS
12.2.4 New Business
12.3 PUBLIC WORKS & TRANSPORTATION – Councillor Mattson, Chair
12.3.1 Chair's Report
12.3.2 Business Arising from Previous Minutes
12.3.3 Reports
STAFF REPORTS
a) Projects Final Update – 2012 Capital
- Report dated February 7, 2013 from the Director of Engineering........................................................................................................ Pg. 57-58
Staff Recommendation:
THAT the report dated February 7, 2013 from the Director of Engineering titled "Projects Final Update – 2012 Capital" be received.
COMMITTEE REPORTS
12.3.4 New Business
CORRESPONDENCE
a) Letter from S. Haines, Bessborough Avenue, Re: Town of View Royal's Wildlife Management .................................................................................................... Pg. 59
QUESTION PERIOD
MOTIONS & NOTICES OF MOTION
CLOSED MEETING RESOLUTION
TERMINATION
Next Special Committee of the Whole Budget Meeting: Tuesday, March 11, 2013 at 4:00 p.m.
Next Committee of the Whole Meeting: Tuesday, March 12, 2013 at 3:30 p.m.
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