MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING HELD ON MONDAY, JANUARY 21, 2013

MINUTES OF A SPECIAL COMMITTEE OF THE WHOLE BUDGET MEETING

HELD ON MONDAY, JANUARY 21, 2013

VIEW ROYAL MUNICIPAL OFFICE – COUNCIL CHAMBERS

PRESENT WERE: Mayor Hill Councillor Mattson Councillor Rast Councillor Rogers Councillor Screech

REGRETS:

PRESENT ALSO: J. Beauchamp, Director of Finance L. Chase, Director of Development Services P. Hurst, Fire Chief D. Beceleare, Superintendent of Engineering E. Bolster, Deputy Municipal Clerk

0 members of the public 0 members of the press

1. CALL TO ORDER – Mayor Hill called the meeting to order at 4:00 p.m.

2. APPROVAL OF AGENDA

MOVED BY: Councillor Mattson SECONDED: Councillor Rogers

THAT the agenda be approved as presented. CARRIED

3. REPORTS

a) Continuation of 2013-2017 Financial Plan Deliberations

The Director of Finance noted that this meeting will discuss operating budgets for Finance and Information Technology; Fire and Emergency Management; and Planning and Protective Services; Parks and Transportation departments.

Finance and Information Technology:

• Core increase of $12,472
• Addition of a full-time senior accountant position; and a current IT strategic plan

Council noted that they would like to receive a report regarding the additional Finance FTE including a comparison with Vancouver Island municipalities with slightly lower populations than View Royal; and suggested that an independent review of the Finance staffing level be completed.

Fire and Emergency Management:

• Core increase of $48,974

It was noted that the core increase will be off-set by increased in revenue.

Development Services:

• Core increase of $18,980;
• Conservation of the limekiln up to $30,000;
• Economic development strategy;
• Consultant project support.

Council stated hesitation in approving $30,000 for the Economic Development Strategy in 2013; and suggested possibly allocating $10,000 in 2013 and $20,000 in 2014.

Protective Services:

The Director of Finance noted that the fiscal services include a debt repayment of $86,100 for new fire truck; $30,000 interest for new public safety building; and transfer to reserves.

Parks:

• Increases in overtime;

Transportation (Administration):

• Subdivision servicing specifications;
• GIS mapping;
• Land surveying
• Miscellaneous engineering services
• Fibre optics
• Consultants – master transportation plan and master drainage plan

Transportation (Roads):

The Superintendent of Engineering discussed reductions made to the Transportation roads budget; which will result in a reduction to services.

Council discussed the need for a more cost effective way of delivering services as opposed to contracting out services.

Environmental Health:

• garbage collection- residential - $197,660
• garbage collection – landfill fees - $112,350
• garbage collection – stolen containers - $550
• garbage collection – brochures – tags - $4,000

It was noted that the $14,130 charge for missed dwelling units will be funded by surplus.

4. TERMINATION

MOVED BY: Councillor Rast SECONDED: Councillor Mattson

THAT this meeting terminate. Time: 6:57 p.m. CARRIED