Finance & Administration Report - Policy Manual Review

TOWN OF VIEW ROYAL FINANCE & ADMINISTRATION REPORT

TO: Committee of the Whole DATE: January 25, 2013 FROM: J. Crockett, Corporate Services Clerk MEETING DATE: February 12, 2013

Policy Manual Review

RECOMMENDATION:

THAT the Committee recommends to Council that the following policies be removed from the Policy Manual:

• Policy No. A - 100.35 Organizational Chart 2002
• Policy No. A - 100.36 Organizational Chart
• Policy No. C - 300.22 Appointment of Officers, Standing Committees, Commissions, Bankers, Solicitors, etc.
• Policy No. C - 300.29 Economic Development Confidentiality & Communication
• Policy No. C - 300.30 Advertising Public Information Meetings
• Policy No. C - 300.33 Economic Development Standing Committee Terms of Reference

DIRECTOR OF CORPORATE ADMINISTRATION’S COMMENTS:

I concur with the recommendation.

CHIEF ADMINISTRATIVE OFFICER’S COMMENTS:

I concur with the recommendation.

PURPOSE OF REPORT:

To provide a list of policies recommended for removal from the Policy Manual.

BACKGROUND:

As part of a periodic review of the Town’s policies, a number of deletions have been identified.

DISCUSSION:

As part of an on-going update to the Town’s Policy Manual, some policies have been flagged by staff for repeal or removal from the Policy Manual. These policies have been identified as such given that they may be obsolete or unnecessary as they are covered already by Town bylaws or Provincial legislation (which would supersede municipal bylaws anyhow); are outdated with respect to current practice; or are Council resolutions that deal with an ephemeral matter and are not truly operational policies.

Schedule “A” (see attached) lists the policies proposed for repeal and the rationale for removal from the Policy Manual. As well, copies of these policies are provided for reference.

RECOMMENDATION:

THAT the Committee recommends to Council that the following policies be removed from the Policy Manual:

• Policy No. A - 100.35 Organizational Chart 2002
• Policy No. A - 100.36 Organizational Chart
• Policy No. C - 300.22 Appointment of Officers, Standing Committees, Commissions, Bankers, Solicitors, etc.
• Policy No. C - 300.29 Economic Development Confidentiality & Communication
• Policy No. C - 300.30 Advertising Public Information Meetings
• Policy No. C - 300.33 Economic Development Standing Committee Terms of Reference

SUBMITTED BY: J. Crockett, Corporate Services Clerk

REVIEWED BY: S. Jones, Director of Corporate Administration